5000 Students

5020  EQUAL EDUCATIONAL OPPORTUNITIES

The Board of Education shall ensure that all students have equal educational opportunities and will not be excluded or prevented from participating in or having admittance to the educational courses, programs or activities; school services; and extracurricular events on the basis of race, color, religion, national origin, age, marital status, military status or disability.

Inquiries regarding this nondiscrimination policy may be directed to:

Title IX Coordinator
Director of Curriculum and Instruction
Scotia-Glenville Central School District
900 Preddice Parkway
Scotia, NY 12302
518-347-3600 ext. 72100

A formal Title IX compliant may be pursued as outlined in Appendix T.

Section 504 Coordinator
School Business Administrator
Scotia-Glenville Central School District
900 Preddice Parkway
Scotia, NY 12302
518-347-3600 ext 73100

A formal 504 complaint may be pursued as outlined in Appendix D

Adopted March 14, 1988
Revised September 10, 1990
Revised September 14, 1992
Revised September 13, 1993
Revised September 27, 2010
Revised January 9, 2012
Adopted January 23, 2012

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5020.1  DIGNITY FOR ALL STUDENTS ACT

The Board of Education of the Scotia-Glenville Central School District recognizes the importance of a learning environment that is safe and supportive for each student and staff member.  Such an environment, which has a positive impact on a student’s ability to learn and achieve at his/her highest level, is compromised by incidents of harassment, bullying, and discrimination, including but not limited to cyberbullying, taunting, and intimidation.  Therefore, in accordance with the Dignity for All Students Act, Education Law, Article 2, the District will strive to create an environment free of harassment, bullying, and discrimination and will foster civility in the schools to prevent and prohibit conduct that is inconsistent with the District’s educational mission.

The District condemns and prohibits all forms of harassment, bullying, and discrimination of students based on the following actual or perceived characteristics: race, color, weight, national origin, ethnic group, religion, religious practice, disability, sexual orientation, gender, or sex.  This prohibition extends to harassment, bullying, or discrimination by either school employees or students that takes place on school property, in school buildings, and at school-sponsored events, programs and activities, including those taking place at locations off school property or outside New York State.  In addition, any act of harassment, bullying or discrimination, other than school sponsored events, which occurs off school property and creates or would foreseeably create a risk of substantial disruption within the school environment, where it is foreseeable that the conduct, threats, intimidation or abuse might reach school property, may be subject to discipline.

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Definitions

For the purposes of this regulation, the following terms have the following meanings:

1. “School property” means in or within any building, structure, athletic playing field, playground, parking lot, or land contained within the real property boundary line of a public elementary or secondary school; or in or on a school bus.

2. “School function” means a school-sponsored extra-curricular event or activity.

3. “Disability” means (a) a physical, mental or medical impairment resulting from anatomical, physiological, genetic or neurological conditions which prevents the exercise of a normal bodily function or is demonstrable by medically accepted clinical or laboratory diagnostic techniques or (b) a record of such an impairment or (c) a condition regarded by others as such an impairment, provided, however, that in all provisions of this article dealing with employment, the term shall be limited to disabilities which, upon the provision of reasonable accommodations, do not prevent the complainant from performing in a reasonable manner the activities involved in the job or occupation sought or held.

4. “Employee” means any person receiving compensation from a school district or employee of a contracted service provider or worker placed within the school under a public assistance employment program, pursuant to title 9-B of article 5 of the social services law, and consistent with the provisions of such title for the provision of services to such district, its students or employees, directly or through contract, whereby such services performed by such person involve direct student contact..

5. “Sexual orientation” means actual or perceived heterosexuality, homosexuality or bisexuality.

6. “Gender” means actual or perceived sex and includes a person’s gender identity or expression.

7. “Harassment” and “bullying” means the creation of a hostile environment by conduct or by threats, intimidation or abuse, including cyberbullying, that (a) has or would have the effect of unreasonably and substantially interfering with a student’s educational performance, opportunities or benefits, or mental, emotional or physical well-being; or (b) reasonably causes or would reasonably be expected to cause a student to fear for his or her physical safety; or (c) reasonably causes or would reasonably be expected to cause physical injury or emotional harm to a student; or (d) occurs off school property and creates or would foreseeably create a risk of substantial disruption within the school environment, where it is foreseeable that the conduct, threats, intimidation or abuse might reach school property. Acts of harassment and bullying shall include, but not be limited to, those acts based on a person’s actual or perceived race, color, weight, national origin, ethnic group, religion, religious practice, disability, sexual orientation, gender or sex. For the purposes of this definition the term “threats, intimidation or abuse” include verbal and non-verbal actions.

8. “Cyberbullying” means harassment or bullying as defined in this regulation and applicable policies, where such harassment or bullying occurs through any form of electronic communication.

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Dignity Act Coordinator (“DAC”)

At least one (1) employee at every school will be designated as the Dignity Act Coordinator in accordance with this Policy.  Each Dignity Act Coordinator will be thoroughly trained to handle human relations in the areas of race, color, weight, national origin, ethnic group, religion, religious practice, disability, sexual orientation, gender (identity or expression) and sex.  The Board of Education shall appoint the Dignity Act Coordinators; the names of and contact information for the Dignity Act Coordinators will be shared with all school personnel, students, and parents/persons in parental relation.

The Dignity Act Coordinator will assist and serve as a resource for building principals and others responsible for receiving and investigating reports of harassment, bullying and discrimination in violation of this Policy.

If a Dignity Act Coordinator vacates his/her position, another school employee shall immediately be designated for an interim appointment as Coordinator, pending approval from the Board of Education, within thirty (30) days of the date the position was vacated.  In the event a Coordinator is unable to perform the duties of the position for an extended period of time, another school employee shall immediately be designated for an interim appointment as Coordinator, pending return of the previous Coordinator to the position.

Reports and Investigations of Harassment, Bullying and Discrimination

The District will investigate all complaints of harassment, bullying, and discrimination, either formal or informal, and take prompt corrective measures, as necessary.  School employees who witness or receive a report (oral or written) of harassment, bullying and/or discrimination must orally notify the Superintendent, Principal, or their designee no later than one (1) school day after witnessing or receiving a report of such incident.  The employee must then file a written report within two (2) school days after making the oral report.

Complaints will be investigated in accordance with applicable policies and regulations.  If, after an appropriate investigation, the District finds that any policy has been violated, corrective action will be taken in accordance with District policies and regulations, the Code of Conduct, and all appropriate federal or state laws. The Superintendent, Principal, or their designee shall notify the appropriate local law enforcement agency when it is believed that any harassment, bullying and/or discrimination constitutes criminal conduct.

The District will annually report material incidents of harassment, bullying, and discrimination to the State Education Department in accordance with the requirements of the Commissioner’s Regulations.

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Confidentiality of Reporting

To the extent possible, within legal constraints, all complaints will be treated as confidentially and privately as possible.  Every effort shall be made to keep the name of the reporter confidential and if the Investigator determines that the information must be released, the Investigator will first notify the complainant and take all reasonable steps to honor the complainant’s wishes.

Prohibition of Retaliatory Behavior

The Board prohibits any retaliatory behavior directed at complainants, victims, witnesses and/or any other individuals who participate in the investigation of a complaint of harassment, bullying, or discrimination.

This policy applies to communication (verbal, written or graphic) and/or physical conduct based on the characteristics described above, between or among employees and students; between or among students and students; and between or among students and third parties such as vendors, contractors, and others who do business with the school district, including school volunteers.

Appeals

If the Parents or Guardians of a Student or a Student over the age of 18 is not satisfied with the outcome of a Complaint, they may appeal the determination to the Board of Education.  Appeals must be made in writing within ten (10) working days of receipt of a Decision and Determination on a Complaint, must identify those aspects of the findings with which they disagree and must be directed to the Clerk of the Board of Education.

Ref:   Education Law §§10-17.
8 N.Y.C.R.R. 100.2(jj), 100.2(kk)

First Reading August 2012
Adopted August 27, 2012
Revised May 22, 2017
First Reading May 22, 2017
Adopted June 12, 2017

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5020.1-R  DIGNITY FOR ALL STUDENTS ACT REGULATION (Policy 5020.1)

The Scotia-Glenville Board of Education recognizes the importance of a learning environment that is safe and supportive for each student and staff member.  Such an environment, which has a positive impact on a student’s ability to learn and achieve at his/her highest level, is compromised by incidents of harassment, bullying, and discrimination, including but not limited to cyberbullying, taunting, and intimidation.  Therefore, in accordance with the Dignity for All Students Act, Education Law, Article 2, the District will strive to create an environment free of harassment, bullying, and discrimination and will foster civility in the schools to prevent and prohibit conduct that is inconsistent with the District’s educational mission.

This Regulation governs the process of reporting and investigating violations of the District’s policies against harassment, bullying, and discrimination, including bullying and hazing, specifically policies 0100, 0110, 0150, 1520, 5020, 5310, and 9010.  The phrase “harassment, bullying and discrimination,” as used throughout this Regulation, refers to all conduct which violates any of those policies.

Training

Training will be provided each school year for all District employees in conjunction with existing professional development training to raise staff awareness of and sensitivity to harassment, bullying, and discrimination.  Training will include ways to promote a supportive school environment that is free from harassment, bullying, and discrimination, emphasize positive relationships, and demonstrate prevention and intervention techniques to assist employees in recognizing and responding to harassment, bullying and discrimination, as well as ensuring the safety of the victims.

Appropriate training concerning prohibited harassment, bullying, and discrimination will be provided to all new staff members, and the subject will be reviewed annually with all employees.  Information concerning prohibited harassment, bullying, and discrimination shall be included in the student Code of Conduct and shall be incorporated into age appropriate curriculum.

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Curriculum and Instruction

Instruction in grades Kindergarten through 12 shall include a component on civility, citizenship, and character education.  Such component shall instruct students on the principles of honesty, tolerance, personal responsibility, respect for others, observance of laws and rules, courtesy, dignity and other traits, which will enhance the quality of their experiences in, and contributions to, the community.  For the purposes of this regulation, “tolerance,” “respect for others” and “dignity” shall include awareness of and sensitivity to harassment, bullying or discrimination and civility in the relations of people of different races, weights, national origins, ethnic groups, religions, religious practices, mental or physical abilities, sexual orientations, genders and sexes.

Rules against harassment, bullying and discrimination will be included in the Code of Conduct, publicized District-wide, and disseminated to all staff and parents.  An age-appropriate summary will be provided to all students at the beginning of each school year.

Dignity Act Coordinator

In most cases, the building principal shall be the designated Dignity Act Coordinator for that building, and shall be responsible for receiving and investigating, or supervising the investigation of, complaints of harassment, bullying and discrimination.  However, complaints of harassment, bullying, or discrimination against a building principal, district level administrator, or employee whose work location is the District Office shall be received by the Superintendent of Schools, who shall investigate or supervise the investigation.  The term “Investigator” used in this Regulation shall refer to the building principal or the Superintendent, or a person designated by either of them to investigate complaints of harassment, bullying, or discrimination under their supervision.

Personnel at all levels are responsible for taking corrective action to prevent harassment, bullying, and discrimination of which they have become aware, and to report such behavior to their immediate supervisor.

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Procedures for Submitting Complaints

All complaints of harassment, bullying, and discrimination, whether written or verbal, formal or informal, will be promptly, equitably, and thoroughly investigated to determine whether the totality of the alleged behavior and circumstances may constitute harassment, bullying and discrimination.  It is recommended that any student who believes he/she has been subjected to harassment, bullying and discrimination, or any student or employee who witnesses or otherwise has reason to know of any incident of harassment, bullying or discrimination, submit a written complaint to the Investigator.  However, complaints may be made verbally and even anonymously, and the absence of a written complaint does not negate the District’s responsibility to investigate such allegations as thoroughly as possible.  A parent or other member of the community may also make either a formal or an informal complaint.

A form will be developed and made available for this purpose, but use of the form is not required in order to start an investigation.  In order to assist in the investigation, the complainant should provide as much detail as possible concerning the incident or incidents complained of including, but not limited to, the following:

1)   The name and contact information of the complainant.

2)   The name and/or description of the alleged offender or offenders.

3)   The specific nature of the alleged harassment, bullying, or discrimination, including the complainant’s explanation of why he/she believes it to be harassment, bullying, or discrimination.

4)   A thorough and detailed account of the actions and/or dialogue, which occurred between the alleged offender, the complainant, and any others present.  This account should include the frequency of the conduct, the date, time, location of each incident, and the complainant’s actions and responses during the incident(s).

5)   The names of witnesses or of persons who have knowledge of the incident(s), including the names of persons with whom the complainant discussed the incident, and the time and date of this discussion.

6) Written material, documents, or other evidence related to the incident.

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If the individual who experiences, witnesses, or otherwise becomes aware of questionable behavior is in doubt as to whether such behavior constitutes harassment, bullying or discrimination, he/she is still encouraged to immediately report the behavior for investigation.

The complaint is to be directed to or forwarded to the appropriate DAC or the DAC’s designee who will promptly begin an investigation.

A complaint, either verbal or written, received by an employee other than the DAC or a designee of the DAC, shall be promptly transmitted to the DAC.  The employee receiving such a complaint shall inform the complainant of the employee’s obligation to forward the complaint.  If the report is verbal, either the receiving staff member or the Investigator will fill out the complaint form.

Procedures for Investigating Complaints of Harassment, Bullying or Discrimination

Upon receipt of a complaint alleging that a student has suffered harassment, bullying, or discrimination the DAC / Investigator will inform the parents of the student alleged to have suffered harassment, bullying or discrimination, and the parents of any student accused of having committed the harassment, bullying, or discrimination.  If any accused student has been identified as having a disability (or is suspected of having a disability) pursuant to Section 504 or the Individuals with Disabilities Education Act, a referral shall be made to the Committee on Special Education for appropriate action in accordance with state and federal law and regulations.

If the person accused of having committed the harassment, bullying or discrimination is an employee, the DAC / Investigator will immediately inform the Superintendent’s Office.  The DAC / Investigator may also request assistance in the investigation from the Superintendent or Superintendent’s designee.

The Superintendent is to be informed as soon as possible regarding all complaints and/or reports received by any DAC / Investigator, and the status of any investigation.

The DAC / Investigator will begin investigating the allegations of the complaint no later than three (3) working days following receipt of the complaint.  If necessary, the DAC / Investigator may enlist the aid of additional investigators.

The DAC / Investigator will meet separately with the complainant, each person complained of, and each person identified as a possible witness, if at all possible.  In questioning employees, the DAC / Investigator will comply with any applicable law or collective bargaining agreement.  The DAC / Investigator will take and keep notes concerning all actions taken as part of the investigation.

To the extent possible, within legal constraints, all complaints will be treated as confidentially and privately as possible.  However, disclosure may be necessary to complete a thorough investigation of the charges, and any disclosure will be provided on a “need to know” basis.

If the complainant attempts to withdraw a complaint, the DAC / Investigator will determine whether the withdrawal is a result of retaliation.  If the request to withdraw the complaint is not the result of retaliation, the DAC / Investigator will document the complainant’s reasons and ask the complainant to sign the documentation.  The DAC / Investigator, in consultation with the Superintendent, may decide to proceed with the investigation despite the withdrawal of the complaint.

A copy of all written material pertaining to every complaint will be retained in a separate confidential file.  Such records will be maintained for the period of time required by law.

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Completion of the Investigation and Report

If the DAC / Investigator concludes that one or more of the persons complained of committed harassment, bullying, or discrimination, they will determine and implement appropriate corrective action.  The Superintendent, Principal or designee may refer the matter to police authorities if it appears that a crime has been committed; this referral may be made at any point in the investigation process, but will not relieve the District of the responsibility to complete its investigation.

The DAC / Investigator will prepare a written report of the investigation and actions taken because of the investigation.  The report will be provided to the complainant, the alleged victim if other than the complainant, each person complained of, and the Superintendent.  Identifying information concerning students other than the complainant, alleged victim, and persons complained of will be redacted from copies of the report provided to students and staff other than the Superintendent.

Appeal of DAC / Investigator’s Determination

If the Parents or Guardians of a Student or a Student over the age of 18 is not satisfied with the outcome of a Complaint, they may appeal the determination to the Board of Education.  Appeals must be made in writing within ten (10) working days of receipt of a Decision and Determination on a Complaint must identify those aspects of the findings with which they disagree and must be directed to the Clerk of the Board of Education.

On appeal, the Board of Education will determine whether to uphold the determination of the DAC / Investigator, or whether to overturn the determination.  Should the Board determine, on the appeal, that corrective action is necessary; such action will follow all applicable law and regulations, District policy and guidelines, and appropriate collective bargaining agreements in the resolution of the complaint.

The Board of Education will issue a written determination on the appeal within twenty (20) working days of receipt of the written notice of appeal.

Disciplinary Consequences

Anyone who is in violation of District policy and/or regulation will be subject to sanctions and/or disciplinary action as warranted.  Should the offending individual be a student, appropriate disciplinary measures will be applied, in accordance with applicable laws and/or regulations, District policy and regulation, and the District Code of Conduct.  Policy 5310 and this Regulation are meant to promote progressive discipline and intervention, as opposed to a “zero tolerance” approach, taking into consideration the student’s developmental age and history of problem behaviors as well as the nature of the incident.  The disciplinary responses when it is determined that harassment, bullying or discrimination has taken place shall be such as are reasonably calculated to end the harassment, bullying or discrimination, eliminate any hostile environment, create a more positive school culture and climate, prevent recurrence of the behavior, and provide for the safety of the complainant and the victim, if other than the 4360 complainant.

Should the offending individual be a school employee, appropriate disciplinary measures will be applied, up to and including termination of the offender’s employment, in accordance with legal guidelines, District policy and regulation, the Code of Conduct, and the applicable collective bargaining agreement(s).

Third parties (such as school volunteers, vendors/contractors, etc.) who are found to have violated District policy and/or accompanying regulations, and the Code of Conduct, will be subject to appropriate sanctions as warranted and in compliance with law.

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Retaliation

The Board prohibits any retaliatory behavior directed against complainants, victims, witnesses, and/or any other individuals who participated in the investigation of a complaint of harassment, bullying, or discrimination.  Follow-up inquiries shall be made to ensure that the harassment, bullying, or discrimination has not resumed and that none of those involved in the investigation has suffered retaliation because of the complaint and investigation.  Any act of retaliation is subject to appropriate disciplinary action by the District.

Any person who knowingly makes false accusations of harassment, bullying, or discrimination may also face appropriate disciplinary action.

First Reading August 13, 2012
Adopted August 27, 2012
Revised May 22, 2017
First Reading May 22, 2017
Adopted June 12, 2017

SCOTIA-GLENVILLE CENTRAL SCHOOL DISTRICT
HARASSMENT, BULLYING OR DISCRIMINATION COMPLAINT FORM

First Reading August 13, 2012
Adopted August 27, 2012

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5020.2   PRESCHOOL DISABLED STUDENT ACCESS TO PROGRAMS

The Board of Education recognizes the need for educational programs for three (3) and four (4) year old children and the District’s responsibility to:

a.       Ensure the provision of special education services and programs for each preschool child with a disability residing in the District.

b.       Ensure that parents/guardians have received and understand the request for consent for evaluation of a preschool aged child.

c.       Establish a Committee on Preschool Special Education (CPSE) which shall be compromised in accordance with applicable federal and state  law and regulation.

The Board of Education will ensure that all preschool aged children with disabilities residing within the Scotia-Glenville Central School District will have the opportunity to participate in preschool programs as recommended by the Committee on Preschool Special Education.

Ref:   Individuals with Disabilities Education Act (IDEA)
20 United States Code (USC) Section 1400 et seq.
Education Law 4410
8 New York Code of Rules and Regulations (NYCRR)
Section 200.2(b) (5)

Adopted January 9, 1995
Revised April 11, 2011

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5030  STUDENT COMPLAINTS AND GRIEVANCES

The Board of Education believes that students should be given an opportunity to register their complaints and grievances and to have them addressed in a timely manner.

A student filing a complaint or grievance alleging an action prohibited by Title IX  or Section 504 of the Rehabilitation Act shall be provided with information regarding the prompt and equitable resolution of the complaint or grievance. Furthermore, students shall be notified annually that they have the right to present complaints and grievances in accordance with the established procedures without coercion, interference, restraint, discrimination, or reprisal.

The Superintendent shall establish regulations and procedures for presenting problems or appealing decisions which affect students, in accordance with applicable statutory requirements.

Ref: U.S. Constitution, 14th Amendment
NYS Constitution Article 11, §1
Education Law §3214
34 CFR §§104.7(b); 106.7(b)
Rehabilitation Act of 1973, §504, 29 U.S.C. §794
8 NYCRR Part 200 et seq.

Adopted September 12, 2005

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5110  SCHOOL ATTENDANCE AREAS

The Board of Education has the authority to determine the school attendance zones. It further has the right to discontinue the use of a district-owned school building.

Adopted March 14, 1988

5120  SCHOOL CENSUS

A census of all children between birth and twenty-one (21) years residing in the District shall be taken each year.

Adopted September 22, 1975
Revised March 14, 1988

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5130  COMPULSORY ATTENDANCE AGES

According to Education Law, a student who becomes six years of age on or before the first of December in any school year shall be required to attend full-time instruction from the first day that the District schools are in session in September of such year, and a student who becomes six years of age after the first of December in any school year shall be required to attend full-time instruction from the first day of session in the following September.  Except as otherwise provided in Education Law Section 3205(3), a student shall be required to remain in attendance until the last day of session in the school year which the student becomes sixteen years of age.

Adopted September 22, 1975
Revised March 14, 1988
Revised September 9, 1996
Revised January 7, 2002

5140  ENTRANCE AGE

Resident children may be admitted to kindergarten if they will reach age five (5) on or before December 1 in the year of admittance.

Adopted September 22, 1975
Revised March 14, 1988
Revised January 7, 2002

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5151  SCHOOL ADMISSIONS OF A RESIDENT STUDENT

The Board of Education shall require verification of age, residence, and   immunizations and health certificate for all eligible persons who are planning to attend its public schools.

Adopted March 14, 1988

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5152  SCHOOL ADMISSIONS OF NONRESIDENT STUDENTS

Non-resident pupils are accepted into the Scotia-Glenville Schools on an individual basis only as approved by the Board of Education.

A child placed in the Scotia-Glenville district and maintained by a social service agency shall be admitted by the Superintendent of Schools on a tuition basis to be paid by home district.

The Superintendent of Schools is empowered to admit to the Scotia-Glenville Schools on a tuition-free basis a child of a parent (or parents) residing outside of the Scotia-Glenville School District if:

1.       The child is residing with a legal guardian who is a resident of the Scotia-Glenville School District.

2.       The child’s actual and only residence is in the district and who is cared for in a home in the district and who is not supported at the expense of social services.

3.       The child has been living on a full-time basis with a resident of the Scotia-Glenville School District for at least one year prior to making application for tuition-free admittance.

In addition, there are other circumstances which may make it desirable and  practicable to admit such a child on a tuition-free basis (circumstances such as broken homes, serious illness of parent or parents, serious financial difficulties, etc.). Such cases shall be reviewed by the Superintendent and he/she, in turn, shall make his/her recommendations to the Board for approval.  Pending such decision, the Superintendent is authorized to admit pupils to school.

The Scotia-Glenville Central School District will not pay tuition to another district for a non-resident child who does not qualify as a resident under the first three provisions of this policy.

Resident pupils who move out of the District during the year, but wish to continue to attend the Scotia-Glenville Schools, will be charged tuition on a semester basis.

Thus, a pupil moving out during the first semester may attend without paying tuition until the second semester.

A pupil moving out during the second semester will pay no tuition for the remainder of that school year.

Transportation of such non-resident pupils, if required will be the responsibility of the parents.

Tuition rates will be approved annually by the Board.  Non-resident pupils whose parent(s) own taxable property in the District which is recorded in their own name(s) only may deduct school tax payments on such property from non-resident tuition fees.

Adopted February 11, 1985
Revised March 14, 1988

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5152.1   ADMISSION OF FOREIGN STUDENTS

The Board of Education may participate in exchange programs in which American students spend a school year abroad, and foreign students spend a year in the Scotia-Glenville School District on a tuition free basis while living with a district resident.  Foreign students living with district residents but not technically part of an exchange program may also be permitted free admission to the school upon recommendation of the Superintendent of Schools and approval of the Board of Education.

Adopted March 14, 1988

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5152.2 EDUCATION OF HOMELESS CHILDREN IDENTIFICATION OF HOMELESS STUDENTS

Under the McKinney-Vento Act, it is the obligation of all districts to affirmatively identify all homeless students. Therefore, it is the policy of this local educational agency (“LEA”)5 to determine whether there are homeless students within the LEA by using an enrollment/residency questionnaire that asks the nighttime residence of all newly enrolled students as well as when a student’s address changes. It is understood that not all homeless students can be identified through social service agencies or shelters as they may be sharing the housing of other persons, such as family or friends, due to loss of housing, economic hardship, or other similar reason. It is for this reason, the LEA will have an enrollment form/residency questionnaire that asks for a description of the current living arrangements of the child or youth in order to determine whether the child or youth meets the definition of a homeless child under the McKinney-Vento Homeless Education Assistance Act (42 USC §11434a[2]) (“McKinney-Vento”) and New York Education Law §3209(1)(a). The use of an enrollment form/residency questionnaire is a requirement of all Title I schools (see “Coordination with Title I”) A sample enrollment form/residency questionnaire may be found at the following website: http://www.nysteachs.org/info-forms/nysed/.

This LEA will also contact our local department of social services (http://www.health.state.ny.us/health_care/medicaid/ldss.htm), the local runaway and homeless youth shelter (https://ocfs.ny.gov/main/Youth/rhy/)  and any other shelters located in the LEA.

DEFINITION OF HOMELESS CHILD AND UNACCOMPANIED YOUTH

Pursuant to McKinney-Vento 42 USC §11434a[2], Education Law §3209(1)(a), and 8 NYCRR §100.2(x)(1)(i) a homeless child is defined as:

  • a child who lacks a fixed, regular, and adequate nighttime residence, including a child or youth who is:
    • sharing the housing of other persons due to loss of housing, economic hardship or similar reason (sometimes referred to as “doubled-up”);
    • living in motels, hotels, trailer parks, or camping grounds due to the lack of alternative adequate accommodations;
    • abandoned in hospitals;
    • awaiting foster care placement; or
    • a migratory child who qualifies as homeless because he or she is living in circumstances described above; or
  • a child or youth who has a primary nighttime location that is:
    • a supervised publicly or privately operated shelter designed to provide temporary living accommodations including, but not limited to, shelters operated or approved by the state or local department of social services, and residential programs for runaway and homeless youth; or

5 Please note that “LEA” and “school district” are used interchangeably throughout this sample policy.

  • a public or private place not designed for, or ordinarily used as, a regular sleeping accommodation for human beings, including a child or youth who is living in a  car,  park, public space, abandoned building,  substandard housing, bus or train stations or similar

An unaccompanied youth is defined as a homeless youth who is not in the physical custody of a parent or guardian.

42 USC § 11434a(6); 8 NYCRR §100.2(x)(1)(vi)

DUTIES OF THE MANDATED LOCAL LIAISON FOR HOMELESS CHILDREN AND YOUTH

Every LEA, regardless of whether it receives a McKinney-Vento subgrant, is required to designate a local liaison for homeless children and youth (“homeless liaison”). The homeless liaison at this LEA serves as one of the primary contacts between homeless families and school staff, district personnel, shelter workers, and other service providers. The homeless liaison coordinates services to ensure that homeless children and youth enroll in school and have the opportunity to succeed academically.

This LEA understands that its homeless liaison must ensure that:

  • Homeless children and youth are identified by school personnel and through coordination activities with other entities and agencies;
  • Homeless students enroll in, and have full and equal opportunity to succeed in, the schools of the LEA;
  • Homeless children and youth and their families receive educational services for which they are eligible, including Head Start, Even Start, and preschool programs administered by the LEA, and referrals to health, mental health, dental, and other appropriate services;
  • Parents or guardians of homeless children and youth are informed of educational and related opportunities available to their children, and are provided with meaningful opportunities to participate in the education of their children;
  • Parents and guardians and unaccompanied youth are fully informed of all transportation services, including transportation to and from the school district of origin, and are assisted in accessing transportation services;
  • Disputes regarding school selection, enrollment and/or transportation are mediated in accordance with the requirements of McKinney-Vento;
  • Assistance in commencing an appeal pursuant to Education Law 310 of a final determination regarding enrollment, school selection and/or transportation is provided to the homeless child’s or youth’s parent or guardian or the unaccompanied youth  in  accordance  with  the  provisions  of  8  NYCRR
  • 100.2(x)(7)(iii);
  • Public notice of the educational rights of homeless  students is posted  in locations where such students receive services, such as schools, shelters, and soup kitchens;
  • A record is maintained of all appeals of enrollment, school selection and transportation; and
  • School personnel,  service  providers  and  advocates  working  with  homeless families are informed of the duties of the homeless

42 USC §11432(g)(6)(A); 8 NYCRR §100.2(x)(7)(iii)

SCHOOL OF ORIGIN

The McKinney-Vento Act defines school of origin as “the school that the child or youth attended when permanently housed or the school in which the child or youth last enrolled.”

42 USC §11432(g)(3)(G)

THE  DESIGNATOR  HAS  RIGHT  TO  CHOOSE  THE  SCHOOL  DISTRICT  THE HOMELESS CHILD OR YOUTH WILL ATTEND

This LEA understands that the “designator” decides which school district a homeless child or youth will attend. A designator is:

  • the parent or person in parental relation (guardian) to a homeless child; or
  • the homeless child, in the case of an unaccompanied youth; or
  • the director of a residential program for runaway and homeless youth, in consultation with the homeless child, where such homeless child is living in such

NY Education Law §3209(1)(b); 8 NYCRR §100.2(x)(1)(ii)

The designator has the right to designate one of the following as the school district within which a homeless child shall be entitled to attend upon instruction:

  • School district of current location – the public school district within the State of New York in which the hotel, motel, shelter or other temporary housing arrangement of a homeless child, or the residential program for runaway and homeless youth is located;
  • School district of origin – the public school district within the State of New York in which the homeless child was attending a public school on a tuition-free basis or was entitled to attend when circumstances arose which caused such child to become If the school district of origin is designated, the homeless child is entitled to return to the school building where previously enrolled;
  • School district participating in a regional placement plan – a regional placement plan is a comprehensive regional approach to the provision of educational placements for homeless children, which must be approved by the Commissioner of It currently exists only in Westchester County.

Please note: students who have designated the district of current location and move to another temporary housing location outside of such district or to a different attendance zone may continue the prior designation to enable the student to remain in the same school building.

42 USC §11432(g)(3)(A); NY Education Law §§3209(1)(c)-(e) & (2); 8 NYCRR §100.2

(x)(1)(iii)-(v) & (2)

DESIGNATION/STAC 202 FORM

This LEA understands it must identify all students who are homeless and that a designation form must be completed for all such students and any other student who claims homelessness. Designations must be made on STAC 202 forms available at https://nysteachs.org/wp-content/uploads/2018/09/Updated_STAC_202_form.pdf

  • The appropriate designator must complete the designation All school districts, temporary housing facilities operated or approved by a local social services district, and residential facilities for runaway and homeless youth must make designation forms available to a homeless child who seeks admission to school or to the parent or person in parental relation who seeks to enroll such child in school.
  • Where the homeless child is located in a temporary housing facility operated or approved by a local social services district or a residential facility for runaway and homeless youth, the director of the facility or a person designated by the social services district, must, within two business days of the child’s or family’s entry into such facilities, assist the designator to ensure that the form is properly completed and assist the child, where necessary, to enroll in the designated school
  • Where a parent or person in parental relation to a child who is neither placed in a temporary housing facility by the local department of social services nor housed in a residential program for runaway homeless youth designates the school district of current location, the school district of current location must forward to the New York State Education Department (the “Department”) a completed designation form and a statement of the basis for its determination that the child is a homeless child entitled to attend the schools of the

NY Education Law §3209(2)(d); 8 NYCRR §100.2(x)(3)

LEA’S DUTIES UPON RECEIPT OF THE DESIGNATION/STAC 202 FORM

Upon  identification  of  a  child  who  is  homeless  and/or  receipt  of  a  completed designation form, the designated school district must:

  • immediately review the designation form to assure that it has been completed and admit the homeless child even if the child or youth is unable to produce records normally required for enrollment, such as previous academic records, medical records, immunization records, proof of residency or other documentation;
  • provide the child with access to all of its programs, activities and services to the same extent as they are provided to resident students;
  • immediately contact the school district where the child’s records are located in order to obtain a copy of such records;
  • if the child or youth needs to obtain immunizations or immunization or medical records, the school admitting such child or youth must immediately refer the parent or guardian of the homeless child or youth to the homeless liaison who must assist in obtaining necessary immunizations or immunization or medical records;
  • forward the STAC 202 form to the Commissioner and the school district of origin, where  In all cases, the district must give a copy of the completed

STAC 202 to the designator and keep a copy of the STAC 202 form for the LEA’s records.

42   USC   §11432(g)(3)(C)&(g)(4);   NY   Education   Law   §3209(2)&(2-a);   8   NYCRR

  • 100.2(x)(3)&(4)

LEA’S DUTIES UPON RECEIPT OF A REQUEST FOR RECORDS

Within five days of receipt of a request for school records, the LEA must forward, in a manner consistent with state and federal law, a complete copy of the homeless child’s records, including, but not limited to, proof of age, academic records, evaluations, immunization records, and guardianship papers, if applicable. NY Education Law §3209(2)(f); 8 NYCRR §100.2(x)(5)

TUITION REIMBURSEMENT

Where either the school district of current location or a school district participating in a regional placement plan is designated as the school district which the homeless child will attend and such homeless child’s school district of origin is within New York State, the school district providing instruction will be eligible for reimbursement by the Department for the direct cost of educational services, not otherwise reimbursed under special federal programs, calculated pursuant to regulations of the Commissioner for the period of time for which such services are provided. The claim for reimbursement must be on the STAC 202 form prescribed by the Commissioner. NY Education Law §3209(3)(a)

TRANSPORTATION RESPONSIBILITIES

  • A social services district is responsible for providing transportation to homeless children who are eligible for benefits under Social Services Law 350-j and placed in temporary housing arrangements outside their designated districts.
  • To the extent funds are provided for such purpose, the Office of Children and Family Services (“OCFS”) must provide transportation for each homeless child who lives in a residential program for runaway youth and homeless youth located outside of the designated school district. The social services district or OCFS may contract with a school district or board of cooperative educational services (“BOCES”) to provide such The costs for transportation will be reimbursed by the Department with the submission of a Runaway and Homeless Youth Act Transportation Program Form, which is available from the Homeless Education Program Office (518-473-0295).
  • Any homeless child not entitled to receive transportation from the Department of Social Services or OCFS must be transported by the designated school NY Education Law §3209(4); 8 NYCRR §100.2(x)(6)
  • When the school district of the current location is designated as the school district the homeless child will attend, that school district must provide transportation to the homeless child on the same basis as it is provided to resident

NY Education Law §3209(4)(d); 8 NYCRR §100.2(x)(6)(iii)

  • If the homeless child designates the school district of origin or a school district participating in a regional placement plan, then that school district must provide transportation to and from the homeless child’s temporary housing and Such transportation cannot exceed 50 miles one way, unless the Commissioner determines that it is in the best interest of the child.

NY Education Law §3209(4)(c); 8 NYCRR §100.2(x)(6)(ii)

  • Homeless children are entitled to transportation during any disputes regarding school selection and 8 NYCRR §100.2(x)(7)(ii)(c)

TRANSPORTATION EXPENSES

  • A school district may receive State aid to offset expenditures incurred by the school district for the transportation of homeless children under certain
  • To the  extent  funds  are  provided  for  such  purpose,  OCFS  must  provide transportation for each homeless child who lives in a residential program for runaway youth and homeless youth located outside of the designated school If the runaway and homeless youth shelter is not capable of transporting or contracting for transportation, the school district must provide transportation. The costs for transportation will be reimbursed by the Department with the submission of a Runaway and Homeless Youth Act Transportation Program Form, which is available from the Homeless Education Program Office (518-473-0295). NY Education Law §3209(4)(b)

DISPUTE RESOLUTION PROCESS

Scotia-Glenville CSD has established the following procedures for the prompt resolution of disputes regarding school selection or enrollment of a homeless child or youth:

  • Provide a written explanation, including a statement regarding the right to appeal to the homeless child’s or youth’s parent  or guardian, if the school district declines to either enroll and/or transport such child or youth to the school of origin or a school requested by the parent or
  • Delay for 30 days the implementation of a final determination to decline to either enroll in and/or transport the homeless child or youth or unaccompanied youth to the school of origin or a school requested by the parent or guardian of a homeless child or youth or unaccompanied
  • If the parent or guardian of a homeless child or youth or unaccompanied youth commences an appeal to the Commissioner with a stay application within 30 days of such final determination, the homeless child or youth will be permitted to continue to attend the school he or she is enrolled in at the time of the appeal and/or receive transportation to that school until the Commissioner renders a decision on the stay
  • If the Commissioner grants the stay request and issues a stay order, the homeless child or youth or unaccompanied youth can continue attending the school until the Commissioner issues an appeal However, if the Commissioner denies the stay request, the homeless child or youth or unaccompanied youth can be asked to leave the school immediately.
  • If the Commissioner sustains the appeal, the homeless child or youth or unaccompanied youth can continue attending the school at However, if the Commissioner dismisses the appeal, the homeless child or youth or unaccompanied youth can be asked to leave the school immediately.

42 USC §11432(g)(3)(E); 8 NYCRR §100.2(x)(7)(ii); U.S. Department of Education, Education for Homeless Children and Youth Program, Non-Regulatory Guidance (July 2004)

HOMELESS LIAISON’S DISPUTE RESOLUTION RESPONSIBILITIES

  • The homeless liaison must assist the homeless child’s or youth’s parent or guardian or unaccompanied youth in bringing an appeal to the Commissioner under Education Law 310 of a final school district decision regarding enrollment, school selection and/or transportation.
  • The homeless liaison must provide the parent or guardian or unaccompanied youth with a copy of the form petition, which is available at: http://www.counsel.nysed.gov/common/counsel/files/imported/appeals/homelessform.pdf.
  • The homeless liaison must assist the parent or guardian or unaccompanied youth in completing the form petition, including the section requesting interim relief (stay provision).
  • The homeless liaison must arrange for the copying of the form petition and supporting documents for the parent or guardian or unaccompanied youth, without cost to the parent or guardian or unaccompanied
  • The homeless liaison must accept service of the form petition and supporting papers on behalf of any school district employee or officer named as a party or the school district if it is named as a party or arrange for service by mail by mailing the form petition and supporting documents to any school district employee or officer named as a party and, if the school district is named as a party, to a person in the office of the superintendent who has been designated by the board of education to accept service on behalf of the school
  • The homeless liaison must provide the parent or guardian or unaccompanied youth with a signed and dated acknowledgment verifying that the  homeless liaison has received the form petition and supporting documents and will either accept service of these documents on behalf of the school district employee or officer or school district or effect service by mail by mailing the form petition and supporting documents to any school district employee or officer named as a party and, if the school district is named as a party, to a person in the office of the superintendent who has been designated by the board of education to accept service on behalf of the school
  • The homeless liaison must transmit on behalf of the parent or guardian or unaccompanied youth, within five days after the service of, the form petition or any pleading or paper to the Office of Counsel, New York State Education Department, State Education Building, Albany, New York
  • The homeless liaison must provide the parent or guardian or unaccompanied youth with a signed and dated acknowledgement verifying that the homeless liaison has received the form petition and supporting documents and will transmit these documents on behalf of the parent, guardian or unaccompanied youth to the Office of Counsel, New York State Education Department, State Education Building, Albany, New York
  • The homeless liaison must accept service of any subsequent pleadings or papers, including any correspondence related to the appeal, if the parent or guardian or unaccompanied youth so The liaison must also make such correspondence available to the parent or guardian or unaccompanied youth.
  • The homeless liaison must maintain a record of all appeals of enrollment, school selection, and transportation

42 USC §11432(g)(3)(E)(iii); 8 NYCRR §100.2(x)(7)(iii)(c)

ADDITIONAL HOMELESS LIAISON RESPONSIBILITIES

The homeless liaison must maintain a record of all appeals of enrollment, school selection and transportation determinations. The homeless liaison must also keep a record of all homeless students, their grade level, and their nighttime residence for the year and report this data annually to NYSED. The homeless liaison must inform school personnel, service providers and advocates working with homeless families of the duties of the homeless liaison. 8 NYCRR §100.2(x)(7)(iii)(d) & (e)

COORDINATION

  • The school district must coordinate the provision of services provided with local social services agencies and other agencies or programs providing services to homeless children and youths and their families, including services and programs funded under the Runaway and Homeless Youth
  • The school district must coordinate with other school districts on interdistrict issues, such as transportation or transfer of school

42 USC §11432(g)(5); 8 NYCRR §100.2(x)(7)(vi)

COORDINATION WITH TITLE I

The school district acknowledges that homeless children and youth are eligible for services under Title I, Part A, whether or not they live in a Title I school attendance area or meet the academic requirements required of other children. The school district will ensure that:

  • Title I, Part A funds are set aside as are necessary to provide homeless children who do not attend participating schools with services comparable to those provided to children in Title I, Part A funded schools, including providing educationally related support services to children in shelters and other locations where homeless children may
  • An LEA receiving Title I, Part A funds must include in its local plan a description of how the plan is coordinated with McKinney-Vento.
  • The local plan must describe services provided to homeless
  • If an LEA states that there are no homeless children or unaccompanied youth in non-Title I schools, the LEA must describe the efforts it made to identify homeless children and unaccompanied Such efforts must include contacting the local department of social services or OCFS to verify that there are no homeless children or unaccompanied youth in the LEA.
  • The LEA must also document that their enrollment form/residency questionnaire asks the living arrangements of the child or unaccompanied youth, including asking if he or she is living in a shelter; with relatives or others due to loss of housing or economic hardship; in an abandoned apartment/building; in a motel/hotel, camping ground, car, train/bus station or other similar situation due to the lack of alternative, adequate housing; or awaiting an OCFS permanent foster care Documentation of the LEA’s efforts to identify homeless children and unaccompanied youth must be maintained on file and a copy of the LEAs enrollment form/residency questionnaire which asks the above questions must also be kept on file.

A sample enrollment form/residency questionnaire may be found at the website: http://www.nysteachs.org/info-forms/nysed/.

REPORTING

Each school district must collect and transmit to the Commissioner, at such time and in such manner as the Commissioner may require, a report containing such information as the Commissioner determines is necessary, including the numbers of homeless students, their grade, and their nighttime residence.

8 NYCRR §100.2(x)(7)(vii)

ACCESS TO FREE MEALS (only for districts participating in the federal free/reduced meal program)

All children identified as homeless are eligible for free meals if offered in the district. They do not have to complete an application. When a liaison or a shelter director provides a child’s name to the local school food service office, free school meals should commence immediately.

42 USC §1758(b)(12)(A)

First Reading June 27, 2016

Adopted July 25, 2016

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5153  ASSIGNMENT OF CHILDREN TO SCHOOL

Assignment of students to buildings shall be the responsibility of the  Superintendent of Schools.

Adopted September 22, 1975
Revised March 14, 1988

5154  ASSIGNMENT OF STUDENTS TO CLASSES

In accordance with the Education Law, the Board of Education has the power and responsibility to regulate the admission of pupils and their transfer from one class, grade or department to another, as their scholarship shall warrant, and delegates the implementation of student assignment to the Superintendent of Schools.

Adopted March 14, 1988

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5155  STUDENT WITHDRAWAL FROM SCHOOL

Only a student over the compulsory education age may be permitted to withdraw from school. A student who has been illegally twenty (20) consecutive school days may be dropped from enrollment pursuant to due process set forth by Education Law.  The Superintendent is directed to establish regulations to ensure compliance with these statutory procedures.

Adopted March 14, 1988

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5159  STUDENT ATTENDANCE

Introduction (Statement of Local Objectives)

School attendance is one of the key building blocks for a student to achieve academic success.  Without consistent attendance students cannot receive the full benefit of the educational process being provided by the Scotia-Glenville Central School District. The intent of the Board of Education in establishing this policy is to clearly articulate its desire to maximize student attendance, reduce unexcused absences, establish appropriate record keeping processes, establish procedures for intervening with students who are experiencing attendance problems including parental involvement and notification, and to establish processes to annually monitor building level attendance and where appropriate modify this policy based on that data.

Recordkeeping and Reporting (Description of Strategies to Meet Objectives)

The Superintendent is charged with developing and maintaining an appropriate record keeping process in compliance with the Commissioner’s Regulations, Sec 104.1 and related reporting processes. These processes shall include:

  • The designation of a person in each building who will be responsible for the maintenance of a register of attendance including the required demographic information for each student and the record of each student’s attendance using the definitions of excused and unexcused tardiness, absences and/or early departure contained in this policy.
  • A process whereby all teachers identify and submit the tardiness, absences or departing early of all students in their respective classes.  Attendance in all elementary grades shall be taken once each day. In grades 6 through 12, attendance will be taken during each class period.
  • A process to ensure that at the end of each school day or class period, dependent on the level, the teacher shall be responsible for the prompt submission of the attendance data on each student to the person in their building designated to maintain the register of attendance.

Attendance Definitions (Determination of Which Absences Are Excused)

Excused tardiness, absence or early departure may only be recorded for the following reasons:

  • Personal illness
  • Family illness or death
  • Religious observance
  • Legal and/or criminal matters directly involving the student
  • School sponsored activities for which the student has permission to participate
  • College visits
  • Others which the Building Principal believes, after consultation with the Superintendent to be excusable

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(Coding System for Absences)

This coding system will be utilized by all school buildings K-12.

Tardy Reasons              Code

  • Illegal Tardy               UO
  • Tardy                             TDY
  • Legal Tardy                 LT

Absences

  • Votec Abs                      VA
  • Illegal Absence           TE
  • College Visit                 CV
  • Suspended                    SUS
  • Unexcused Absence  UNX
  • Field Trip                       FT
  • Legal Absence              LA

Dismissals

  • Dismissal                       D
  • Illegal Dismissal         DI
  • Legal Dismissal           LD

All other tardiness, absences or early departures shall be considered unexcused absences. All instances of tardiness, absence or departing early must be sustained.  Parents are responsible for providing the District with a written excuse upon the student’s return to school.

Incentives (Incentives/Sanctions to be Used)

Each school building will develop an incentive program for exemplary attendance during the course of the school year.  Other incentive programs may also be developed.

Interventions (Development Process for Intervention Strategies)

Students who have unexcused tardiness, absence and/or early departures shall be subject to the disciplinary consequences outlined in the District’s Code of Conduct. The Building Principal or his/her designee shall contact the student’s parents to review the provisions of this policy including the consequences under the Code of Conduct.  The Building Principal of his/her designee will work with the parents to develop an appropriate plan to assure further unexcused tardiness, absence or early departure emerges, the student and family may be referred to appropriate counseling services within the District or community.

Attendance and Grades (Attendance and Course Credit)

The Board of Education believes that attendance is one factor which teachers may use in calculating a student’s grade in combination with class work, tests, homework and other assignments.  It is the expectation of the Board that students will be in attendance in all classes of the courses in which they are enrolled.  As such, unexcused tardiness, absences and/or early departures occurred.

Analysis of Attendance Data (Identification of Person to Review Records, Etc.)

The Building Principal is responsible on an ongoing basis to monitor the overall attendance patterns within his/her school and to work with the teaching staff to develop strategies which shall address any trends of poor attendance in the Building. The Superintendent shall on an annual basis at a meeting of the Board of Education, present the Board with an analysis of the attendance data in each of the Buildings, along with the plans developed by the Building Principals, in collaboration with their staff to address any patterns of poor attendance, as well as any recommendations for changes in this policy.

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Distribution of the Policy (Notification of Parents, Etc.)

To assure that students, parents, staff and the community at large have an understanding of the elements of this policy, the Board of Education charges the Superintendent with assuring that the following activities are carried out.

A plain language summary of this policy shall be written and placed in the student handbook and reviewed with students on an annual basis.

A plain language summary of this policy shall be written and communicated to all parents on an annual basis.

All teachers will receive a copy of the policy as soon as practical after adoption by the Board and all new teachers will receive a copy if the policy at the time of employment by the District.

Copies of the policy will be available for the community at large through the Building Principal in each school and through the office of the Superintendent.

Adopted June 24, 2002

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5160  STUDENT ABSENCES AND EXCUSES

The Board of Education requires students to provide on the day of return a written excuse from the parent or guardian for absence.

Adopted March 14, 1988

5161  TRUANCY AND TARDINESS

The Board of Education shall enforce the Compulsory Education Law and delegate the responsibility of implementing the appropriate disciplinary measures for truancy as well as unexcused tardiness, to the Building Principal as outlined in the School Conduct and Discipline Code.

Adopted March 14, 1988

5182  RELEASE TIME FOR RELIGIOUS INSTRUCTION

Pupils may be released for weekday religious education as provided by the Commissioner’s Regulations, Section 109.2.

Adopted September 22, 1975
Revised March 14, 1988

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5191  COMPREHENSIVE POLICY CONCERNING ACQUIRED IMMUNE DEFICIENCY SYNDROME (AIDS)

The Board of Education shall implement a Comprehensive Policy Concerning Acquired Immune Deficiency Syndrome (AIDS) as set forth in Appendix Y to the Board Policy Manual.

Adopted July 11, 1988
Revised April 13, 1992

5210  STUDENT ORGANIZATIONS

The Board of Education supports the establishment of student organizations and designates the  Superintendent as the person responsible for the establishment of rules and regulations governing their conduct and operations.

Ref: Federal Equal Access Act

Adopted April 11, 1988

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5211  HANDICAPPED STUDENT ACCESS TO DISTRICT PROGRAMS AND                  EXTRACURRICULAR ACTIVITIES

The Board of Education ensures that students with handicapping conditions will be notified by regular school bulletins that they have the same opportunity to participate in school district programs, including extracurricular programs and activities, which are available to all other pupils enrolled in the public schools of the district.

Adopted February 8, 1988

5212  ACADEMIC/BEHAVIORAL STANDARDS AND PROCEDURES FOR STUDENT PARTICIPATION IN EXTRACURRICULAR ACTIVITIES

The Board of Education establishes academic and behavioral standards and procedures for students in grades 7-12 who participate in any extracurricular activities, as outlined in Appendix Q.

Adopted August 9, 1993

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5220  STUDENT PUBLICATIONS

The Board of Education supports and encourages student publications as integral parts of the district’s educational program and as means of communicating within and without the school community.

School journalists working with Board-appointed advisors may report on and editorialize about controversial and crucial events in the school, community, nation, and world.  Expressions of personal opinion must be clearly identified as such, and bear the name of the author.  School editors and writers must observe the same legal and ethical responsibilities as those assumed by and imposed upon conventional newspapers and news media.  Thus, school journalists must refrain from publication of material which:

a.       is obscene, according to current legal definitions;

b.       is libelous, according to current legal definitions;

c.       creates a clear and present danger to the orderly conduct of the school

The board-appointed advisor shall review all student publications prior to publication to ensure that above standards are met.

Students who edit, publish or distribute hand-written, printed or duplicated matter among their fellow students within the school must assume responsibility for the content of such publications.  Those persons responsible for student publications must provide opportunity for the expression of opinions different from their own.

School district officials may impose reasonable restrictions on the content, time, place and manner of distribution of student publications to avoid interference with or disruption of the educational process.

Adopted April 11, 1988

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5251  STUDENT FUND RAISING ACTIVITIES

The Board of Education recognizes the need for student fund raising activities to support clubs, class trips and other extracurricular activities and designates the Superintendent to formulate the guidelines for fund raising activities.

Adopted April 11, 1988

5252  STUDENT ACTIVITIES FUNDS MANAGEMENT

The student activity fund in each school shall be managed in conformance with the regulations of the Commissioner of Education as outlined in the Finance Pamphlet No. 2, 1970 revision, “The Safeguarding, accounting and auditing of Extra-classroom Funds”.

Adopted April 11, 1988

5260  STUDENT CONTESTS

The Superintendent of Schools shall establish regulations governing the participation of students in all contests including those cosponsored by the community groups and agencies.

Adopted April 11, 1988

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5280  ATHLETICS

Athletics and extracurricular activities are not part of the regular school program and are under the general control of the Superintendent of Schools.

The Scotia-Glenville Board of Education encourages the participation of boys and girls in interscholastic and intramural scholastic athletics. Participation shall be in accordance with the Commissioner’s Regulations, Federal and State Laws, the rules and guidelines of the NYSPHSAA, the Foothills Scholastic Council and the standards and procedures of the Scotia- Glenville Athletic Handbook as outlined in Appendix N.

Adopted August 9, 1993
Revised July 10, 1995
Revised August 9, 1999

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SECTION TWO
SECTION/CLASSIFICATION GUIDELINE

Dear Parent/Guardian:

The _______ Central School Board of Education has approved the program called selective/classification, which permits certain student-athletes to participate on the varsity of junior varsity level. In order to participate he or she is eligible to try out for the team in question.

The following criteria that will indicate he or she is eligible to try out for the team in question.

The following criteria must be met in order for a student athlete to try for a team:

Parent approval

Medical approval

a.  Medical examinations – the student must have the approval of the school physician  prior to participation in  the interscholastic sports.

b.  Adolescent development – the pupil’s developmental age (stage of maturity) shall be established using  screening procedures.

Height and weight – the student whose weight is above or below the average of others at a level of play should be given special consideration.

Prior experience – consideration should be given to the success of the pupil during previous participation in organized sports programs.  This is especially true if there is a doubt as to the ability of the pupil or uncertainty as to the wisdom of advancing a pupil to a high level of completion.

Physical fitness tests data – New York State Physical Fitness Screening test (1976 revised blue book) shall be recorded on the Individual Profile Form.

Placement decision – a decision to approve means that the pupil may be permitted to try out for the team

The individual’s skill proficiency is judged on the basis of the demands of the sport at the level of play at which the pupil is endeavoring to qualify.

Eligibility for a junior high school grade 7 or 8 student to participate on any varsity or junior varsity team at___________ Central School must begin with the parent’s or guardian’s permission for their son or daughter to be tested.  If you would like your son or daughter to participate in the program please complete the permission slip form below and return it to ____________ (Director of Athletics or Physical Education Director).

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5310  STUDENT DISCIPLINE

The District Policy on School Conduct and Discipline, and any subsequent revisions thereof, shall be distributed to all students, parents and staff on an annual basis and be available in all school offices, school libraries and the central administration office.

The Board of Education authorizes the Superintendent of Schools to establish a standing committee made up of two administrators, two teachers, two parents and two students to review the policy annually and to submit recommendations to the Superintendent by June of each year.

Adopted February 10, 1986
Revised April 11, 1988

5311.5   STUDENT DRESS

The Board of Education authorizes the building principal to impose restriction where students dress is dangerous or so inappropriate as to interfere with the learning and teaching process.

Adopted April 11, 1988

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5312.1   DRUG AND ALCOHOL ABUSE

Students are forbidden to use, possess or distribute alcoholic beverages or illegal drugs. Students are prohibited from using or possessing any drug except under medical supervision.

Adopted May 9, 1988

5312.2   DANGEROUS WEAPONS IN SCHOOL

No student shall have in his or her possession upon any school premises any firearm, as defended in Federal Law; knife; explosives; dangerous chemicals; or any object which could be used as a weapon and which is not necessary for school activities.

In accordance with the Gun Free Schools Act of 1994, after a hearing has been provided pursuant to Section 3214 of the Education Law, a student found guilty of bringing a firearm onto school property will be subject to at least a one year suspension from school.

The penalty may be reviewed and possibly modified by the Superintendent of Schools, on a case-by-case basis.

Adopted May 9, 1988
Revised August 8, 1994

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5312.3   SMOKING

Student smoking in school buildings and on school grounds is prohibited at all times.

Adopted September 22, 1975
Revised May 9, 1988

5313 SEARCHES AND INTERROGATIONS

The Board of Education authorizes the Superintendent of Schools, Building Principals and Assistant Principals to conduct searches of pupils and their possessions for illegal matter or matter which otherwise constitutes a threat to the health, safety, welfare or morals of pupils attending our schools.

In authorizing such searches, the Board acknowledges both state and federal constitutional rights which are applicable to personal searches of pupils and searches of their possessions (i.e.: pocket contents, book bags, handbags, etc.).

Such searches shall not be conducted unless founded upon reasonable suspicion.

Pupils shall be informed by the Administration that school lockers are not their private property but of the school district and that as such may be opened from time to time by school officials.

The Superintendent of Schools shall establish regulations regarding personal searches of students in accordance with this policy and the law.

Adopted May 9, 1988

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5313.2  IN-SCHOOL SUSPENSION

The Board of Education may provide an alternative to suspension by the use of in-school suspension in order to provide meaningful discipline and continuity of instruction to the suspended students.

Adopted May 9, 1988

5313.3    SUSPENSION

The Superintendent of Schools is empowered to suspend pupils in accordance with New York State Education Law, Section 3214.

The principal of a building may suspend a student for a period not to exceed five (5) school days.

In cases involving suspension for longer than five (5) days, the Superintendent of Schools shall grant a hearing with respect to the basis for such suspension on request of the student and recommend his findings to the Board of Education.

(The Administration will furnish guidelines regarding this policy by September 1, 1988.)

Adopted September 22, 1975
Revised May 9, 1988

5314  CORPORAL PUNISHMENT COMPLAINT

No teacher, administrator, officer, employee, volunteer or agent of the Scotia –Glenville Central School District shall use corporal punishment, as defined in Section 100.5 and 100.2 of the Commissioner’s Regulations and in the Regulations of the District, against a pupil.  The Superintendent shall establish a complaint procedure. See Appendix M.

Adopted May 13, 1985
Revised May 9, 1988

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5340  COMPREHENSIVE POLICY CONCERNING ALCOHOL AND OTHER SUBSTANCES

The Board of Education shall implement a Comprehensive Policy Concerning Alcohol and Other Substances as set forth in Appendix Z to the Board Policy Manual.

Adopted November 19, 1990

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5350  INTERNET USE POLICY

The Scotia-Glenville Central School District provides students and staff (users) with access to the internet as a learning tool.  The electronic communications network gives users an opportunity to explore a diverse and unique pool of information.  Utilizing this network in a school setting allows users of all ages to research information related to their classes, participate in innovative educational projects, and develop personal skills needed to communicate with others in the global community.

The students and staff utilize the internet as an instructional tool in grades K-12.  The following list highlights examples of the current internet usage in our schools:

  • Searching for information to support research projects for classes
  • Collecting and analyzing information for exchanges with other classes
  • Evaluating web sites for accuracy of content and bias
  • Utilizing interactive simulations
  • Participating in the enrichment activities
  • Researching current events and developments

The staff guides and supports in developing skills and behaviors needed to properly use the internet.  In addition to staff supervision, the school district network is equipped with software directed at preventing students from accessing illegal defamatory or potentially offensive resources.  However, the content of the internet changes on a daily basis and even with these safeguards, by chance or determination a user may be exposed to inappropriate information.

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Students, parents/guardians, staff, and administrators must form a partnership to promote responsible educational use of the internet.  Federal and State laws as well as Scotia-Glenville Board of Education policies outline the responsibility and govern the appropriate use of the internet and the school district network.  Scotia-Glenville staff will teach and clarify appropriate use of standards to students.  If a student violates acceptable use of the internet by engaging in any of the following actions, he or she will face the consequences as outlined in the District Code of Conduct.

  • Sending or receiving offensive language or graphics
  • Violating copyright laws
  • Utilizing another’s password
  • Attempting to harm or destroy the equipment or data of any user or organization
  • Engaging in unauthorized access of data or transfer of files
  • Using the internet access for non-educational purposes

Internet access is an important privilege to aid in the educational process and to help prepare our students for their roles in the 21st century.  It is our intention to provide this access for all of our students unless parents or guardians indicate that they would rather their children not have this opportunity.  In that case, please send to the principal indicating that your child should not have internet access during this school year.

Please review this correspondence with your child.  Thank you for helping to effectively extend our school-community partnership into the area of technology and the internet.

Adopted June 24, 2002
Revised August 11, 2003

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5355 STUDENT USE OF COMPUTERIZED INFORMATION RESOURCES (Acceptable Use Policy)

The Board of Education will provide access to various computerized information resources through the District’s computer system (SGCSDN hereafter) consisting of software, hardware, computer networks and electronic communications systems.  This may include access to electronic mail and the Internet and use of social media and social networking sites.  It may include the opportunity for some students to have independent access to the SGCSDN from their home or other remote locations, while accessing the SGCSDN from home or other remote locations students are responsible for saving their own work.

All use of the SGCSDN, including independent use off school premises, shall be subject to this policy and accompanying regulations.  Further, all such use must be in support of education and/or research and consistent with the goals and purposes of the School District.

Standards of Acceptable Use

Student use of the SGCSDN is governed by:

  • Technology Ethics Statement
  • Policy 4355 Internet Safety
  • Policy  Acceptable Use Procedures
  • 4360F Student Access Release and Authorization Form.

All such agreements shall be kept on file in the IT Department Office.

Generally, the same standards of acceptable student conduct which apply to any school activity shall apply to use of the SGCSDN.  This policy does not attempt to articulate all required and/or acceptable uses of the SGCSDN; nor is it the intention of this policy to define all inappropriate usage.  Administrative regulations will further define general guidelines of appropriate student conduct and use as well as prescribed behavior.

Student data files and other electronic storage areas will be treated like school lockers.  This means that such areas shall be considered to be Scotia-Glenville CSD property and subject to control and inspection.  The Assistant Superintendent of Curriculum & Instruction may access all such files and communications when authorized by the Superintendent of Schools to insure system integrity and that users are complying with the requirements of District policy and regulations regarding student access to the SGCSDN.  Students should NOT expect that information stored on the SGCSDN will be private.  However, confidential records will be safeguarded and accessed upon request of the Office of the Superintendent.

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Access to Inappropriate Content/Material and Use of Personal Technology or Electronic Devices

This policy is intended to establish general guidelines for the acceptable student use of the SGCSDN and also to give students and parents/legal guardians notice that student use of the SGCSDN will provide student access to external computer networks not controlled by the School District.  The District cannot screen or review all of the available content or materials on these external computer networks.  Thus some of the available content or materials on these external networks may be deemed unsuitable for student use or access by parents/legal guardians.

Despite the existence of District policy, regulations and guidelines, it is virtually impossible to completely prevent access to content or material that may be considered inappropriate for students.  Students may have the ability to access such content or material from their home, other locations off school premises and/or with a student’s own personal technology or electronic device on school grounds or at school events.  It is the responsibility of parents/legal guardians to establish boundaries and standards for the appropriate and acceptable use of technology and communicate these boundaries and standards to their children.  The appropriate/acceptable use standards outlined in this policy apply to student use of technology via the SGCSDN or any other electronic media or communications, including by means of a student’s own personal technology or electronic device on school grounds or at school events.

First Reading January 25, 2016
Adopted February 8, 2016
Reviewed July 9, 2018

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5355-R STUDENT USE OF COMPUTERIZED INFORMATION RESOURCES

(Acceptable Use Guidelines)

The Scotia-Glenville Central School District recognizes that effective use of technology is important to our students and will be essential to them as adults.  Consequently, the Scotia-Glenville Central School District will provide access to various computerized information resources through the Scotia-Glenville Central School District’s Network (SGCSDN hereafter) consisting of software, hardware, computer networks and electronic communications systems.  This may include access to electronic mail, Internet, and social networking sites.

The SGCSDN is for educational and/or research use only and must be consistent with the goals and purposes of the Scotia-Glenville CSD.  The standards of acceptable use as well as prohibited conduct by students accessing the SGCSDN, as outlined in District policy and regulation, are not intended to be all-inclusive.  Students are responsible for their behavior on school computer networks just as they are in a classroom or a school hallway.  In addition to the specific standards of student conduct delineated in this regulation, the general requirements of acceptable student behavior expected under the District’s and/or school’s Code of Conduct also apply to student access to the SGCSDN.  Communications on the network are often public in nature, general school rules for behavior and communications apply.

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Standards of Acceptable Use

District students shall also adhere to the laws, policies and rules governing computers including, but not limited to, copyright laws, rights of software publishers, license agreements, and student rights of privacy created by federal and state law.

Students who engage in unacceptable use may lose access to the SGCSDN in accordance with applicable due process procedures, and may be subject to further discipline under the District and/or schools Code of Conduct.

The District reserves the right to pursue legal action against a student who willfully, maliciously or unlawfully damages or destroys property of the District.  Further, the District may bring suit in civil court against the parents/guardians of any student who willfully, maliciously or unlawfully damages or destroys District property pursuant to General Obligations Law Section 3-112.

Inappropriate use of the SGCSDN may result in disciplinary action, including suspension or cancellation of access.  Prior to suspension or revocation of access to the SGCSDN, students will be afforded applicable due process rights.  Each student who is granted access will be responsible for that usage.  The SGCSDN is provided to students in support of their educational program and to conduct research and communicate with others.  Student access to external computer networks not controlled by the district is provided to students who act in a considerate and responsible manner.  Individual users of the District’s computerized information resources are responsible for their behavior and communications over the District computer network.  It is required that users will comply with District policy and regulations.

Student data files and other electronic storage areas will be treated like school lockers.  This means that such areas shall be considered to be Scotia-Glenville CSD property and subject to control and inspection.  The Assistant Superintendent for Curriculum and Instruction may access all such files and communications when authorized by the Superintendent of Schools to insure system integrity and that users are complying with the requirements of District policy and regulations regarding student access to the SGCSDN.  Students should NOT expect that information stored on the SGCSDN will be private.  However, confidential records will be safeguarded and accessed upon request of the Office of the Superintendent.

During school, teachers will guide students toward appropriate materials.  Outside of school, parents/guardians bear responsibility for such guidance as they do with information sources such as television, telephones, movies, radio and other potentially offensive/controversial media.

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Use of the SGCSDN which violates any aspect of Scotia-Glenville CSD policy; the Code of Conduct; and federal, state and local laws or regulations is strictly prohibited and may result in disciplinary action in compliance with applicable District guidelines and/or federal, state and local law including, but not limited to suspension and or revocation of access to the SGCSDN.  In addition to the District’s general requirements governing student behavior, specific activities shall be prohibited by student users of the SGCSDN including, but not limited to the following:

  • Using the SGCSDN to obtain, view, download, send, print, display or otherwise gain access to or to transmit materials that are unlawful, obscene, pornographic or abusive.
  • Use of obscene or vulgar language.
  • Harassing, insulting or attacking others.
  • Damaging, disabling or otherwise interfering with the operation of computers, computer systems, software or related equipment through physical action or by electronic means.
  • Using unauthorized software on the SGCSDN.
  • Changing, copying, renaming, deleting, reading or otherwise accessing files or software not created by the student without express permission.
  • Violating copyright law, including the illegal file sharing of music, videos and software.
  • Employing the SGCSDN for non-educational, commercial purposes, product advertisement or political lobbying.
  • Disclosing an individual password to others or using others’ passwords.
  • Transmitting material, information or software in violation of any District policy or regulation, the District Code of Conduct, and/or federal, state and local law or regulation.
  • Revealing personal information about oneself or of other students including, but not limited to, disclosure of home address and/or telephone number.

Students must adhere to the following:

  • Treat others with respect, both online and offline.
  • Talk openly with parents, guardian, or school staff about online activities.  Tell an adult if anyone asks for personal information, makes you feel uncomfortable, or tries to hurt or harass you or others.
  • Follow family and school rules about safety on the Internet and when playing online games.
  • Strive to be a responsible digital citizen and encourage others to be good digital citizens.
  • Credit sources when using other people’s information, images or other material.
  • Understand that not everything on the internet is true.
  • Never pretend to be someone else online or use online resources to be unkind or spread lies.  Never send online messages to anyone who asks you not to.
  • Refrain from looking for, reading, viewing or copying inappropriate pictures or information.

Network accounts are to be used only by the authorized owner of the account.  Any access to/via the SGCSDN system shall be subject to that network’s acceptable use policy.

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Sanctions

1)   Violations may result in suspension and/or revocation of student access to the SGCSDN as determined in accordance with appropriate due process procedures.

2)   Additional disciplinary action may be determined at the building level in accordance with existing practice and procedures regarding inappropriate language or behavior, as well as federal, state and local laws.

3)   When applicable, law enforcement agencies may be involved.

Security

Security on any computer system is a high priority, especially when the system involves many users.  Users of the SGCSDN identifying a security problem on the District’s system must notify the teacher or administrator in charge.  A student is not to demonstrate the problem to other users.  Attempts to log on to the SGCSDN using an account other than the one assigned to the student may result in restriction or suspension of user privileges.  Any user identified as a security risk or having a history of problems with other computer systems may be denied access to the SGCSDN.  Further, any violations regarding the use and application of the SGCSDN shall be reported by the student to the teacher or administrator in charge.

Notification

The District’s Acceptable Use Policy and Regulations will be posted on the website and serve as notice of the school’s requirements, expectations, and students’ obligations when accessing the SGCSDN.

Cross-ref:    5355 Student Use of Computerized Resources
4360 Staff Use of Computerized Information Resources
4355 Internet Safety/Internet Content Filtering Guidelines
4360-R Staff Use of Computerized Information Resources
4355-R Internet Safety/Internet Content Filtering Guidelines
4360-F Agreement for Staff Use of Computerized Information Resources Form.

First Reading January 25, 2016
Adopted February 8, 2016
Reviewed July 9, 2018

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5355-F Student Access Release Authorization Form

To: Student

Subject:  User Information Package

Attached is a User Information Package which explains your responsibilities when using the Scotia-Glenville Network, and the process for establishing your new accounts (network and email).

Please read the entire package, then SIGN and RETURN the Access Release and Authorization Form to the IT Department at the District Office or your child’s building main office.  The other parts of the package are yours to keep.

Your account will be created three days after receipt of the Access Release and Authorization Form.  Three days after you hand in your Access Release and Authorization Form please use the temporary password___ to log in. You will be prompted to change your password when you first log in.

Note:  You must SIGN and RETURN the Access Release and Authorization Form to receive your account.  (This type of process is common in many school districts around the country.  It helps ensure your awareness of how technology is being implemented. )

Assistance:  Please contact your library media specialist.

Please return signed Access Release and Authorization Form(s) to the IT Department at the District Office or your child’s building main office.

Enclosures:

Technology Ethics Statement/Acceptable Use Procedures/Internet Safety/Content Filter Policy (#4355)

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Student Access Release Authorization Form

Scotia-Glenville Central School District Acceptable Use Procedures

Network Use:

The function of the Scotia-Glenville CSD Network is to further education and research and to promote exchange of information consistent with the Scotia-Glenville CSD Mission.

Scotia-Glenville CSD is not to be used for commercial business nor used for political or religious purposes.

  • Any use of Scotia-Glenville CSD Network for illegal activity is prohibited.
  • Use of Scotia-Glenville CSD Network to access obscene or pornographic material is prohibited.
  • Sending material likely to be offensive or objectionable to recipients is prohibited.
  • Using computer programs that harass Scotia-Glenville CSD users, infiltrate a computing system, or damage the hardware or software components is prohibited.
  • When using Scotia-Glenville CSD Network to access outside resources, you must conform to the outside resource’s “Acceptable Use Policies”.
  • You will make the most efficient use of Scotia-Glenville CSD Network resources to minimize interference with others.

Account Security:

  • You will not share your Scotia-Glenville CSD Network account with anyone nor leave the account open or unattended.
  • You will keep your network and system accounts & passwords confidential and not accessible to others.
  • When possible, you will regularly change your passwords, using combinations of letters and numbers, while avoiding common English words and names.

Software Data:

  • The illegal installation of copyrighted software or files onto District computers is prohibited.
  • Installation of any software on District computers must be coordinated with the IT Department office.
  • You are responsible to take precautions to prevent the proliferation of viruses between your own equipment, Scotia-Glenville CSD’s equipment, and any equipment accessed via Scotia-Glenville CSD Network.
  • You will not improperly access, misappropriate, or misuse the files, data, or information of others.
  • You are personally responsible for making back-up copies of the critical documents not stored on the Scotia-Glenville CSD Network.

Hardware/Equipment:

  • You will not improperly access, misappropriate, misuse or abuse District communications and technology equipment.
  • You will not add, remove, or re-locate any equipment (e.g. computers, printers, phones, network cards, cables) from any District network without prior coordination with the IT Department Office.

Interpretation, application, and modification of these Acceptable Use Procedures are within the sole discretion of the Scotia-Glenville Central School District.  Any questions or issues regarding these procedures should be directed to the IT Department office.

Violation of any conditions of use described here, in the District’s Technology Ethics Statement, or the Internet Safety/Content Filtering Policy (#4355) is cause for disciplinary action.

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Scotia-Glenville Central School District

Internet Safety/Content Filtering Policy

Introduction

It is the policy of Scotia-Glenville CSD to (a) prevent user access over its computer network for access or transmission of, inappropriate material via the Internet, electronic mail, or other forms of direct electronic communications; (b) prevent unauthorized access and other unlawful online activity (c) prevent unauthorized online disclosure, use, or dissemination of personal identification information of minors; and (d) comply with the Children’s Internet Protection Act [Pub.L.No. 106-554 and 47 USC254(h)].

Below is a summation of the entire policy; see BOE Policy number 4355.

Definitions

Key terms are as defined in the Children’s Internet Protection Act.  (See Below)

Access to Inappropriate Material

To the extent practical, technology protection measures (or “internet filters”) shall be used to block or filter internet access, or other forms of electronic communications access, to inappropriate information.  Specifically, as required by the Children’s Internet Protection Act, blocking shall be applied to visual depictions of material deemed obscene or child pornography, or to any material deemed harmful to minors.

Inappropriate Network Usage

To the extent practical, steps shall be taken to promote the safety and security of users of the Scotia-Glenville CSD Network when using electronic mail, instant messaging, and other forms of electronic communications.

Specifically, as required by the Children’s Internet Protection Act, prevention of inappropriate network usage includes:  (a) unauthorized access, including so-called “hacking” and other unlawful activities; and (b) unauthorized disclosure, use, and dissemination of personal identification information regarding minors.

Supervision and Monitoring

It shall be the responsibility of all members of the Scotia-Glenville CSD staff to supervise and monitor usage of the online computer network and access to the Internet in accordance with this policy and the Children’s Internet Protection Act.

Children’s Internet Protection Act – Definition of Terms:

  • TECHNOLOGY PROTECTION MEASURE.  The term “technology protection measure” means a specific technology that blocks or filters Internet access to visual depictions that are:
  • OBSCENE, as that term is defined in Section 1460 of Title 18, United States Code
  • CHILD PORNOGRAPY, as that term is defined in Section 2256 of Title 18, United States Code
    Harmful to Minors
  • HARMFUL TO MINORS.  The term “harmful to minors” means any picture, image, graphic image file, or other visual depiction that:

Taken as a whole, and with respect to minors, appeals to a prurient.
Depicts, describes, or represents, in a patently offensive way with respect to what is suitable for minors, as actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or lewd exhibition of the genitals; and
Taken as a whole lacks serious literary, artistic, political, or scientific value to minors.

  • SEXUAL ACT; SEXUAL CONTACT.  The term “sexual act” and “sexual contact” have the meanings given such terms in Section 2246 of Title 18, United States Code.

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5405 WELLNESS POLICY

The Board of Education is committed to providing a school environment that enhances the learning and development of lifelong wellness practices for all of the children in the school district. In order to accomplish these goals, the Board hereby directs the Superintendent to develop regulations that:

1. are consistent with Federal, State and local laws and wellness practice guidelines; specifically following the 2010 requirements which include guidelines from the Child Nutrition WIC Reauthorization Act and Healthy Public Law 108-265, Section 204 and the Hunger-Free Kids Act. Nutritional guidelines for foods and beverages, as set forth by the USDA for the National School Lunch and Breakfast programs and Smart Snacks in School, are also used as guidelines in determining allowable options within each school.

2. support and promote a comprehensive health and physical education program for all of the students in the district.

The document is continuously monitored and updated to reflect necessary changes in policy and procedure and is formally updated once every three years.

To achieve these goals

The District has created a Wellness Committee chaired by the District Coordinator of Health Education. Members of the committee include teachers from a variety of disciplines, administrators, nursing staff from elementary as well as secondary buildings, the director of food services, the athletic director, students, parents and community members.  This committee creates and revises the wellness policy and acts as a liaison between interested parties.  The Superintendent oversees the implementation of the policy, with the Business Administrator overseeing the nutrition aspect in coordination with the director of food services. Building principals will handle the day to day enforcement of the policy within their buildings. Any community member is welcome to join the wellness committee. Students are actively recruited through Student Senate. Mass e-mail invitations are sent to faculty and staff. The district website invites community members to join.

Adopted September 25, 2006
Revised June 11, 2007
Revised August 2012
Adopted August 27, 2012
First Reading of Revised Policy August 8, 2016
Adopted September 26, 2016

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Wellness Policy Guidelines

Scotia-Glenville Central School District

Physical Activity

Physical activity is an important factor in staying healthy and being ready to learn. The Board of Education encourages every student to develop the knowledge and skills necessary to perform a variety of physical activities, to regularly participate in physical activity, and to appreciate and enjoy physical activity as an ongoing part of a healthy lifestyle. In addition, staff, families, and community are encouraged to participate in and model physical activity as a valuable part of daily life.

In particular it is expected that:

  • Each student participates in daily recess or physical education activities at the elementary level.
  • Each student participates in physical education activities every other day at the middle and high school levels.
  • Opportunities for club/intramural level physical activities are offered to students at the elementary, middle and high school levels.
  • Interscholastic teams are available to students at the Secondary level.
  • The district offers a physical education program that meets the state time mandates in grades K-12.

Nutrition Education:

The district believes that nutrition education is a key component in introducing and reinforcing healthy behaviors in students. Nutrition education that teaches the knowledge, skills, and values needed to adopt healthy eating behaviors shall be integrated into the curriculum. Nutrition education information shall be offered throughout the school campus including, but not limited to, school dining areas and classrooms. Staff members who provide nutrition education shall be appropriately certified and trained.

In particular it is expected that the district:

  • Offers skills-based programs that meet the New York State mandates for Health Education, Physical Education and Family and Consumer Sciences.
  • Provides educational information for parents about nutrition and nutrition resources. Information regarding foods served by the food services contractor is available to students, parents and staff on Nutrislice.  Menus and a parent newsletter are included. Nutrislice is available through the district website.
  • All in house packaged entrees include FDA compliant labeling.
  • The district food service vendor provides only beverages and foods in compliance with USDA Smart Snacks.

Foods and Beverages Available in School and School-Sponsored Events:

The district recognizes that a nutritious, well-balanced, reasonably portioned diet is essential for student wellness. To help students possess the knowledge and skills necessary to make nutritious food choices for a lifetime, the district shall work to ensure that all foods and beverages available in school promote good nutrition, balance, and reasonable portion sizes. The district shall strive to have reimbursable school meals meet or exceed the program requirements and nutrition standards found in federal regulations (including the Dietary Guidelines for Americans and Food Guide Pyramid).

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In particular it is expected that:

Food as a Celebration:

  • Classroom celebrations involving food are limited to two times per month. Because of increased concerns regarding childhood obesity and food allergies, commercially pre-packaged and store bought (and labeled) goods should be used, if the celebration is to involve food.
  • The district prohibits the use of food/candy as an incentive.

Vending machines:

  • Every vending machine accessible to students offers only foods and beverages in compliance with USDA Smart Snacks. Vending machines will not be available for sales during scheduled meal times.

Fundraising:

  • Individual schools have advisory groups, which might include administrators, teachers, students and parents to plan fundraising calendars and healthy choice options for fundraising.
  • Fundraising in the district involving food cannot take place during scheduled meal times.
  • Students and/or school clubs may only sell products which are commercially prepared and which follow all nutritional guidelines used by the district. In particular, the selling of candy and soda are prohibited.
  • School-affiliated community groups (PTA, booster club, etc.) which sell food or drinks after school hours are strongly encouraged to offer healthy choices during their fundraising activities or events where food is sold. If these community groups provide food or drinks during the school day, they are required to follow the nutritional guidelines used by the district, including the prohibition of candy and soda.

Other School-Based Activities:

The district implements other appropriate programs that help create a school environment that conveys consistent wellness messages and is conducive to healthy eating and physical activity. Such activities may include, but are not limited to, health forums or fairs, health newsletters, parent outreach, and opportunities for employee health and wellness.

1.    Fuel Up to Play 60 and SNACS are two programs currently utilized in district.

2.    Articles written by the wellness committee are posted online and accessible through the district website. Additionally, modified versions of these articles are sent to elementary parents via the newsletters.

3.    Bulletin boards maintained by Chartwells Food Services are utilized to promote healthy choices.

4.    The Health curriculum, Physical Education curriculum and FACS curriculum all support healthy lifestyle choices.

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Assessing the Policy:

A variety of tools are used to assess the effectiveness of the wellness policy.

Nutrition Independent Annual Audit by HMB Consultants (Jim and Heather Bigley)

Food service utilizes Webtrition to analyze the menu options. Webtrition is Compass Groups web-based recipe and menu managements system, one of only 8 with national USDA approval. It is a quality recipe resource, helps to control food costs and provides nutritional information. It can be used to generate a variety of reports for analysis, including FDA package labeling.

2015 Audit by the Center for Nutritional Services. The following is a link to the details of this audit – https://www.scotiaglenvilleschools.org/lunch-menus/

Scotia Glenville Fitness Testing including components from the Presidential Fitness Tests utilized K-12.

The Mental Health aspect of the policy will be assessed using conversations with district social workers and psychologist as to the current needs of the student body.

Adopted September 25, 2006
Revised June 11, 2007
Revised August 2012
Adopted August 27, 2012
First Reading of Revised Policy August 8, 2016
Adopted September 26, 2016

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5410  STUDENT INSURANCE PROGRAM

The Board of Education may provide accident insurance for students engaged in school activities, as permitted in New York State Education Law, Section 1709, subsections 8a and 8b.

Adopted September 22, 1975
Revised May 9, 1988

5420 STUDENT HEALTH SERVICES

All entering and attending pupils in the Scotia-Glenville Central School District shall be excluded from school if they do not show acceptable proof of being in compliance with mandatory immunization requirements as specified by state law and in rules and regulations promulgated by the state.

Physical examinations shall be required of all pupils in the District.  These shall be conducted by the school physician in kindergarten, grade one (1),  grade three (3), grade seven (7), grade ten (10), unless the student presents evidence of such examination by a physician of his choice.

Accurate and up-to-date health records shall be kept for all pupils in the District.

Adopted September 22, 1975
Revised February 11, 1985
Revised May 9, 1988

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5425  EMERGENCY HEALTH CARE/ANAPHYLAXIS

First aid care will be provided in the case of an anaphylactic reaction of a student or a staff member. The aid given will be in accordance with prescribed procedures in Appendix V.

Adopted January 8, 1996

5450  STUDENT SAFETY

The Superintendent of Schools is authorized to establish plans for building evacuation, take cover and other drills, bus safety, and other precautions required to insure the safety of all personnel.

Adopted September 22, 1975
Revised May 9, 1988

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5450.1 CONCUSSION MANAGEMENT

The Scotia-Glenville Central School District Board of Education recognizes that concussions and head injuries are the most commonly reported injuries in children and adolescents who participate in sports and recreational activities.  The physical and mental well-being of our students is a primary concern and this policy and the accompanying Regulations found at 5450.1-R are intended to support the proper evaluation and management of concussion injuries.

First Reading August 13, 2012
Adopted August 27, 2012

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5450.1-R CONCUSSION MANAGEMENT Regulations (Policy 5450.1)

A concussion is a mild traumatic brain injury (MTBI).  A concussion occurs when normal brain functioning is disrupted by a blow or jolt to the head or body that causes the head and brain to move rapidly back and forth.  Recovery from concussion and its symptoms will vary.  Avoiding re-injury and over-exertion until fully recovered are the cornerstones of proper concussion management.  Concussions can affect a student’s academics as well as their athletic pursuits.

Concussion Management Team (CMT):

In accordance with the Concussion Management and Awareness Act, the Scotia-Glenville School District School District will establish a Concussion Management Team (CMT), which may be composed of the certified athletic director, a school nurse, the school physician, a coach of an interscholastic team, and other individuals as deemed appropriate by the CMT and District.  The Concussion Management Team shall oversee and implement the School District’s concussion policy and regulations.  This will include the requirement that all school coaches, physical education teachers, and nurses who work with and/or provide instruction to pupils engaged in school-sponsored athletic activities complete training relating to mild traumatic brain injuries.  Furthermore, every concussion management team may establish and implement a program that provides information on mild traumatic brain injuries to parents and persons in parental relation throughout each school year.

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Staff Training/Course of Instruction:

Each Scotia-Glenville Central School District coach, physical education teacher, and school nurse who works with and/or provides instruction to students in school-sponsored athletic activities (including physical education class and recess) shall complete a course of instruction every two (2) years related to concussion management.  The course will include training in recognizing the symptoms of concussions or mild traumatic brain injuries (MTBI’s) and monitoring and seeking proper medical treatment for students who suffer from a concussion or MTBI.

Components of the training will include:

a)       The definition of MTBI;

b)       Signs and symptoms of MTBI;

c)       How MTBIs may occur;

d)       Practices regarding prevention; and

e)       Guidelines for the return to school and school activities for a student who has suffered an MTBI, even if the injury occurred outside of school.

The course can be completed by means of instruction approved by the New York State Education Department that include, but are not limited to, courses provided online and by teleconference.

Information to Parents:

The District shall include the information that follows regarding concussion in any permission or consent form or similar document that may be required from a parent or person in parental relation for a student’s participation in interscholastic sports.  Information will include:

a)       The definition of MTBI;

b)       Signs and symptoms of MTBI;

c)       How MTBIs may occur;

d)       Practices regarding prevention; and

e)       Guidelines for the return to school and school activities for a student who has suffered an MTBI, even if the injury occurred outside of school.

The District will provide a link on its website, if one exists, to the above list of information on the State Education Department and Department of Health’s websites.

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Identification of Concussion and Removal from Athletic Activities:

The District shall require the immediate removal from all athletic activities of any student who has sustained, or is believed to have sustained, a mild traumatic brain injury (MTBI) or concussion.  Any student demonstrating signs, symptoms, or behaviors consistent with a concussion while participating in a class, extracurricular activity, or interscholastic athletic activity shall be removed from the class, game, or activity and must be evaluated as soon as possible by an appropriate health care professional.  Such removal must occur based on display of symptoms regardless of whether such injury occurred inside or outside of school.  If there is any doubt as to whether the student has sustained a concussion, it shall be presumed that the student has been injured until proven otherwise.  The District shall notify the student’s parents or guardians and recommend appropriate evaluation and monitoring.

Return to School Activities and Athletics:

The student shall not return to physical activity (including athletics, physical education class and recess) until he/she has been symptom-free for not less than twenty-four (24) hours, and has been evaluated and received written authorization from a licensed physician.  In accordance with Commissioner’s Regulations, the District’s School Physician will give final clearance on a return to activity for extra-class athletics.  All such authorizations shall be kept on file in the student’s permanent health record.  The standards for return to athletic activity will also apply to injuries that occur outside of school.  School staff should be aware that students may exhibit concussion symptoms caused by injuries from outside activities and that these visible symptoms also indicate a removal from play.

The District shall follow any directives issued by the student’s treating physician with regard to limitations and restrictions on school and athletic activities for the student.  The District’s School Physician may also formulate a standard protocol for treatment of students with concussions during the school day.

In accordance with NYSED guidelines, this Policy shall be reviewed periodically and updated as necessary in accordance with New York State Education Department guidelines.  The Superintendent, in consultation with the District’s School Physician and other appropriate staff, may develop regulations and protocols for strategies to prevent concussions, the identification of concussions, and procedures for removal from and return to activities or academics.

Education Law Sections 207; 305(42), and 2854
8 NYCRR 135.4 and 136.5

Guidelines for Concussion Management in the School Setting, SED Guidance Document, June 2012.

First Reading August 13, 2012
Adopted August 27, 2012

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5451  SUPERVISION OF STUDENTS

The responsibility of staff for the safety of students extends to all supervised activities in and outside the classroom and the school building, i.e. gymnasium, playgrounds, lunchroom and cafeteria, shop, field trips and excursions.

Adopted May 9, 1988

5454  STUDENT AUTOMOBILE USE

Student parking at the high school is under the direct supervision of the Principal who has established automobile use guidelines and regulations that are set forth in the student handbook. Student parking at school is a privilege, not a right, which may be revoked in case of inappropriate action of students.

Adopted May 9, 1988

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5460  SUSPECTED CHILD ABUSE

Any school official or employee who has reasonable cause to know or suspect that a child has been subjected to abuse or maltreatment will  immediately report this to the principal who will report the case to the New York State Child Abuse and Maltreatment Register, as required by law.

School employees and officials will not contact the child’s family or any other persons to determine the cause of the suspected abuse or maltreatment.  It is not the responsibility of the school official or employee to prove that the child has been abused or maltreated.

In accordance with the law, any employee who fails to report an instance of suspected  child abuse or maltreatment is guilty of a Class A misdemeanor and can be held liable for the damages caused by the failure to report.  The law grants employees and other persons who report instances of child abuse immunity in good faith from any liability that might otherwise be incurred.

The Superintendent will prepare and implement regulations as are necessary to accomplish the intent of this policy.

See Appendix H.

Adopted May 9, 1988

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5500  STUDENT RECORDS

All pupil personnel records and files shall be maintained and administered in compliance with Federal and State regulations.

Adopted September 22, 1975
Revised May 9, 1988

5510  STUDENT EVALUATION

The Board of Education shall insure that all students, including those in remedial programs receiving Chapter I, PSEN/PCEN or local funds, are regularly evaluated for progress.  This evaluation may include report cards, student/parent conferences, standardized testing, teacher evaluation, mainstream and remedial teacher conferences.

Adopted January 8, 1990

5510.1   STUDENT EVALUATION (INDEPENDENT)

In accordance with Federal and State regulations, parents of disabled children will be afforded the right to obtain an Independent evaluation at public expense as set forth in Appendix AA to the Board Policy Manual.

Adopted November 8, 1993

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5510.2   PRESCHOOL CONSENT POLICY

The Board of Education ensures that parents will receive and understand the request for evaluation of a preschool aged child who is suspected to have a disability and who has been referred to the Committee on Preschool Special Education.

Reflection of Regulations of the Commissioner of Education Part 200.2 (b) (5).

Adopted January 9, 1995

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5550  STUDENT PRIVACY

In accordance with Federal and State statutes and regulations regarding the maintenance of student privacy records, the Board of Education recognizes the legal requirements to protect the confidentiality of student records.  The Superintendent of Schools shall ensure that the procedures for the confidentiality of student records shall be consistent with federal and state law pursuant to the authority of the Commissioner of Education.

It is the intent of the Scotia-Glenville Central School District to limit the disclosure of information contained in a student’s education records except by prior written consent of the student’s parent(s) or guardian(s) or the eligible student, unless otherwise provided by law.

(See 5550 Regulation)
Ref: Family Education and Privacy Rights Act (FERPA), 20 U.S.C. §123g
34 CRF Part 99 et seq.
Education Law §§3211, 3222
No Child Left Behind Act of 2001, Pub. L. 107-110, 115 Stat 1425 (2001)
National Defense Authorization Act for the Fiscal Year 1999, 10 U.S.C §503

Adopted September 12, 2005

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REGULATION: STUDENT PRIVACY PROCEDURES BOARD POLICY 5550

NOTIFICATION TO PARENTS OF THE RELEASE OF DIRECTORY INFORMATION UNDER THE NO CHILD LEFT BEHIND ACT OF 2001 TO MILITARY RECRUITERS AND INSTITUTIONS OF HIGHER EDUCATION AND THEIR RIGHT TO RESERVE CONTENT FOR THE RELEASE OF SUCH INFORMATION

Pursuant to the No Child Left Behind Act of 2001, upon the request of military recruiters and institutions of higher learning, the Scotia-Glenville Central School District must disclose the names, addresses and telephone numbers of high school students.  The District must disclose the names, addresses and telephone numbers of high school students.  The District must also notify parents of their right and the right of their child to request that the District not release such information without written parental consent.

Parents wishing to reserve their consent for the release of such information must sign, date, and return this form to their student’s building principal by_________________.

Please do not release the name, address and telephone number of __________________

Name of Student

to military recruiters and institutions of higher learning.

_________________________________                      _________________________________

Parent/guardian signature

Parent/guardian name- please print

_____________________

Date

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5620  PREGNANT STUDENTS

An appropriate educational program shall be provided for a student who is pregnant.

Adopted May 9, 1988

5660  SOLICITATIONS

The Board of Education shall have final approval of any organization soliciting donations and contributions from students.

Adopted May 9, 1988

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5665  STUDENT EDUCATIONAL FIELD TRIPS

The Board of Education encourages and supports the use of field trips to enhance the educational program in grades K-12.

The building principal must grant prior permission for a local field trip to be scheduled. A 70 mile travel radius is the guideline for district field trips using a Scotia-Glenville school bus. Other guidelines are set forth in the Administrative Guide, elementary field trip manual and the secondary teachers’ handbook.

Overnight trips and trips outside the United States require prior approval of the

Superintendent of Schools and Board of Education.  Formal requests should be submitted at least six (6) weeks in advance of the scheduled trip.

Non-school sponsored private trips are explained in the Administrative Guide and  will not be authorized by the district as a Board sponsored educational field trip.

The Superintendent of Schools will develop guidelines for student-to-adult chaperone ratios for grades K-12.

Adopted August 14, 1989
Revised August 13, 2001

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5680  STUDENT FEES, FINES AND CHARGES

The Board of Education furnishes textbooks, workbooks, and certain special and general supplies. The practice of charging additional fees is to be held at a minimum and must be in accord with procedures developed by the Superintendent of Schools.

Fines may be imposed by the administration for the destruction or loss of school property.

Adopted September 22, 1975
Revised May 9, 1988

5690  REMEDIAL SERVICES

Students receiving remedial services shall continue in the program until grade level performance (state reference point) is attained.

Adopted January 8, 1990

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5695  PARENT INVOLVEMENT IN COMPENSATORY EDUCATION SERVICES

Parents of both public and nonpublic school students who receive compensatory educational remedial instruction shall be involved in the compensatory education program. This involvement must include informational meetings, training sessions and time spent in designing and implementing the programs.  The District adheres to all requirements outlined in the attached Federal Registry Volume 54-96, Friday May 19, 1989, Rules and Regulations Part 200.34.

Adopted January 8, 1990

The above information is from the Federal Register Vol. 54. No. 96, Friday, May 19, 1989 Rules and Regulations

5710  PRIVATE  & PAROCHIAL SCHOOLS – TEXTBOOK LOANS

The school district shall purchase and loan textbooks to resident district pupils attending private and parochial schools pursuant to Section 701 of the Education Law and guidelines promulgated by the Commissioner of Education.

June 15 is the date by which requests for textbooks by non-public schools must be received by the school district.

Adopted September 22, 1975
Revised February 11, 1985
Revised May 9, 1988

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