Appendices

APPENDIX B

April 19, 2004

Superintendent Performance Evaluation

Table of Contents

Page 1 Planning/Goals/Mission
2 Budget/Finance
3 Curriculum and Instruction
4 Operations Management
5 Personnel
6 Community Relations
7 Board of Education
8 Personnel
9 Personal Qualities
10 Future Direction and Issues for Upcoming Years
11 Evaluation Summary

Key: 1=Excellent 2=Good 3=Satisfactory 4=Needs Improvement

1 2 3 4 Planning/Goals/Mission

Works with the Board to establish and prioritize goals for the district in the areas of educational planning, fiscal planning and facilities planning.
Mobilizes staff toward the attainment of Board goals.
Involves appropriate personnel in the planning process.
Coordinates efforts of appropriate personnel in the planning process.
Recognizes and addresses long-range and short-term issues.
Comments:

Key: 1=Excellent 2=Good 3=Satisfactory 4=Needs Improvement

1 2 3 4 Budget/Finance
Guides the process of fiscal planning and budget development.
Proposes a budget which balances educational objectives, financial concerns, and represents board direction.
Responds creatively to board and community concerns and provides options for board consideration.
Administers the budget and keeps spending on line items within limits.
Presents the budget logically and understandably.
Comments:

Key: 1=Excellent 2=Good 3=Satisfactory 4=Needs Improvement

1 2 3 4 Curriculum and Instruction
Monitors effectiveness of instructional programs.
Provides direction of the supervision of administrators, teachers, and staff.
Keeps current with trends and developments in curriculum and instruction.
Initiates new programs, modifies existing ones and discontinues others, as appropriate.
Comments:

Key: 1=Excellent 2=Good 3=Satisfactory 4=Needs Improvement

1 2 3 4 Operations Management
Keeps himself/herself and Board informed on present and future school buildings and grounds and transportation needs.
Evaluates plant needs and makes recommendations regarding improvements, alterations, and changes in the buildings and equipment of the district.
Comments:

Key: 1=Excellent 2=Good 3=Satisfactory 4=Needs Improvement

1 2 3 4 Personnel
Interprets for the staff all board policies and all laws relevant to education.
Makes effective use of personnel.
Employs shared decision making in arriving at critical decisions.
Develops and executes sound personnel practices and procedures
Provides for the proper evaluation of staff.
Meets and confers with the leaders of all bargaining groups, representing the interest and will of the board.
Recommends the number and types of positions required to provide proper personnel for the operation of the school district.
Recommends the appointment of staff to respond to the needs of the educational program.
Comments:

Key: 1=Excellent 2=Good 3=Satisfactory 4=Needs Improvement

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1 2 3 4 Community Relations
Works with the Board and community groups to share the information about the schools with the community.
Promotes positive public relations and a positive public image with the community.
Is open and sensitive to community concerns and desires regarding the education system.
Participates in community life and affairs.
Speaks clearly and effectively.
Writes logically, concisely, and clearly.
Provides necessary information to Board members, Board committees and the community.
Treats the community and the Board with respect.
Strives to build a strong positive community attitude toward the schools.
Comments:

Key: 1=Excellent 2=Good 3=Satisfactory 4=Needs Improvement

1 2 3 4 Board of Education
Informs the board with timely communications.
Responds to concerns and needs of the entire Board and individual members.
Presents important issues to the Board and makes appropriate recommendations for Board action.
Provides the Board with facts, information and reports to insure the Board is able to make informed decisions.
Implements board decisions.
Accepts responsibility for maintaining liaison between the Board and personnel.
Advises the Board on the need for new and revised policies and sees that policies of the Board are implemented.
Reports and seeks Board input regarding any matter not covered by Board policies.
Comments:

Key: 1=Excellent 2=Good 3=Satisfactory 4=Needs Improvement

1 2 3 4 Personal Qualities
Exhibits good judgment, common senses and perception.
Is poised and controlled in the face of controversy.
Is able to delegate authority and responsibility effectively and to hold subordinates accountable.
Shows enthusiasm about education.
Comments:

Key: 1=Excellent 2=Good 3=Satisfactory 4=Needs Improvement

1 2 3 4 Professional Growth
Possesses and maintains the health and energy necessary to meet the responsibility of the position.
Maintains high standards of ethics, honesty and integrity in all personal and professional matters.
Strives to keep current on educational trends.
Actively participates in professional organizations with the express purpose of better serving the district and public education.
Comments:

Future Direction and Issues for Upcoming Years:

Identify the three most significant accomplishments the Superintendent made during the past year:
___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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Identify three areas the Superintendent should address to enhance his/her overall effectiveness:
___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

What are the three most important pressing problems facing the Superintendent and/or the District in the upcoming year(s)?:
__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Evaluation Summary:
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APPENDIX C

Appendix C – Organization Chart

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APPENDIX D

SECTION 504 COMPLAINT PROCEDURE

Any employee, student or other individual who feels that her or his rights under Section 504 may have been violated by the District or its officials has an opportunity to seek redress through the following procedures.

A. Initial Proceedings
An individual who wishes to register a complaint about handicap access discrimination in the Scotia-Glenville Central School System shall discuss the matter with the principal or supervisor where the alleged discrimination took place.

A formal complaint may be registered by stating the complaint, in writing, on a Section 504 complaint form within forty-five (45) school days of the time the individual knew, or should have known, of the act or condition on which the complaint is based. Complaint forms are available at each school which the complaint is based. Complaint forms are available at each school office or the district office. This form shall include:

1. The name, address and telephone number of the complainant.
2. Specific action thought to be in violation of Section 504 regulations.
3. The time, place and date of which the alleged violation occurred.
4. A statement with regard to the nature of the complaint.
5. The remedy sought.
6. The signature of the complainant and date filed.

Within fourteen days after receiving such a complaint, the principal or supervisor shall reply in writing to the complainant providing a rationale for his/her judgment on the validity of the complaint and any action deemed necessary. A copy of the written complaint and response by the principal or supervisor will be forwarded to the School Business Administrator, Section 504 Coordinator for the Scotia-Glenville School District.

B. Appeal
If the complaint has not been resolved satisfactorily in the initial proceedings, the complainant may within fourteen (14) days of receipt of the written response from the principal or supervisor, file a letter of appeal with the District Section 504 Coordinator, asking that the Coordinator or designated representative review the allegations stated in the complaint. Section 504 appeals should be addressed to the School Business Administrator, 900 Preddice Parkway, Scotia NY 12302.

The Section 504 Coordinator or designated representative shall review information presented by the complainant, principal and/or supervisor and, if necessary, conduct an investigation of the matter. The School Business Administrator will then respond to the complainant in writing within fourteen (14) days after receipt of the written appeal by the district office.

Adopted August 10, 1990
Revised August 8, 1994

SECTION 504 COMPLAINT FORM

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APPENDIX E

RULES AND REGULATIONS FOR MAINTENANCE OF PUBLIC ORDER ON PREMISES AND IN BUILDINGS OF SCOTIA-GLENVILLE CENTRAL SCHOOL DISTRICT

PREFACE

The Board of Education recognizes that the fundamental purpose of the local schools is to develop life-long learners who, as they pursue truth, will contribute to the total community out of a sense of personal self-worth and dignity. The Board also recognizes that the enrichment – – and, in fact, the very survival – – of any group comes about only as its individual members practice self-discipline, and demonstrate behavior which does not infringe or intrude on freedoms of others. Responsible exercise of individual freedoms means respect for the democratic process and for the rights of all. Only an atmosphere of mutual respect, self-restraint, civility and trust among all can these freedoms flourish.

I. PURPOSE

Thus, the Board of Education is committed to the management of its schools in a manner that is consistent with the legal and moral rights of all but which neither tolerates nor condones actions or conduct in violation of our penal statutes. In setting forth the following policies, nothing herein is intended, nor shall be construed to prevent or limit communication between and among staff members (instructional and non-instructional), or to hamper sound educational practices or to relieve the school system without which there can be no intellectual freedom, and they shall be subject to amendment or revision and any amendments or revisions thereof shall be filed with the Commissioner of Education and the Board of Regents within ten days after adoption of such amendment or revision.

II. RULES OF CONDUCT

No person, either singly or in concert with others, shall:

A. Willfully cause physical injury to any other person nor threaten to do so for the purpose of compelling or including such other person to refrain from act which he/she has lawful right to do or to do any act which he/she has a lawful right not to do.

B. Wrongful physically restrain or detain any other person, nor remove such person from any place where he/she is authorized to remain.

C. Without permission express or implied, enter into any private office of an administrative officer, member of the faculty, or staff member.

D. Willfully damage or destroy property of the school or under its jurisdiction, nor remove or use such property without authorization.

E. Enter upon and remain in any building or facility for any purpose other than its authorized uses or in such manner as to obstruct its authorized use by others.

F. Without authorization, express or implied, remain in any building or facility after it is normally closed.

G. Refuse to leave any building or facility after being required to do so by an authorized administrative officer.

H. Obstruct the free movement of persons and vehicles in any place to which these rules apply.

I. Deliberately disrupt or prevent the peaceful and orderly conduct of school activities including but not limited to classes, lectures, meetings an cultural and athletic events or deliberately interfere with the freedom of any person to express his/her views, including invited speakers.

J. Knowingly have in his/her possession upon any premises to which these rules apply, any rifle, shotgun, pistol, revolver, or other firearm or weapon without authorization of the chief administrative officer whether or not a license to possess the same has been issued to such person.

K. Willfully incite others to commit any of the acts herein prohibited with specific intent to procure them to do so.

L. Willfully take, damage, alter or destroy files, records, documents or other property of the school without appropriate authorization.

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III. PENALTIES

A. Any staff member (instructional or non-instructional) who violates any of the Rules of Conduct shall be subject to the following disciplinary action: (1) warning, (2) censure, (3) compulsory restitution, (4) probation, (5) suspension with or without pay, or (6) dismissal.

B. Any staff member in the classified service of the Civil Service Law, who violates any of the Rules of Conduct shall be subject to the penalties prescribed on said section.

C. Any licensee, invitee or visitor who violates any of the Rules of Conduct shall have his/her authorization to remain on the school property withdrawn and shall be directed to leave the premises. Upon his/her failure or refusal to do so he/she shall be ejected from the school property and subject to any other appropriate legal process.

D. Any student who violates any of the Rules of Conduct shall be subject to immediate and appropriate disciplinary action. Such disciplinary action may include one or more of the following: warning, reprimand, suspension or expulsion.

IV. PROCEDURE

A. It is not intended by any provision herein to curtail the right of students, faculty or staff to be heard upon any matter affecting them in their relations with the institution. In the case of any apparent violation of these rules, the chief school officer or his/her designee may make reasonable effort to persuade those engaged to use permissible methods for the resolution of the issue. In doing so much officer shall warn such persons of the consequences of persistence in the institution where their continued presence and conduct are in violation of these rules.

B. In any case where violation of these rules does not cease after such warning and in other cases of willful violation of these rules, the chief school officer or his/her designee shall cause the removal of the violator from any premises which he/she occupies in such violation and shall initiate disciplinary action as previously provided.

C. The chief school officer or his/her designee shall inform any violator that his/her license or invitation is withdrawn and shall direct him/her to leave the school property. Nothing in the paragraph shall be constructed to preclude the authorization of the presence of any such person at any time prior to a violation nor to affect his/her liability to prosecution for trespassing or loitering as prescribed in the penal law.

D. The chief school officer shall be responsible for the enforcement of these rules and he/she shall designate administrators and other personnel to take action in accordance with these rules. When such initial action has been so taken, either by the chief of school officer or his/her designee, the order or directive so made shall be immediately obeyed by the accused person or persons, however, shall retain all rights thereafter of review or appeal afforded him/her be their Education Law, or by law applicable thereto.

E. The chief school officer or his/her designee may apply to the public authorities for any aid which he/she deems necessary in causing the removal of violator of these rules and may request the Scotia-Glenville Board of Education to apply to any court of appropriate jurisdiction for an injunction to restrain the violation or threatened violation of these rules or use any other legal process available to enforce these rules.

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V. EDUCATION TENURE LAW

The provisions of the Education Tenure Law and appropriate penal statutes take the precedence over this policy wherever in these rules a conflict may arise.

VI. POLICY REVIEW

The provisions of this policy will be reviewed periodically to assess their timeliness and pertinency.

These rules are not intended to repeal, supersede or preclude any other rules adopted by the Board of Education relating to the same subject matter except to the extent they are inconsistent therewith. The rules hereby adopted shall govern the conduct of students, faculty and other staff, licenses, invitees, and all other persons, whether or not their presence is authorized, upon the premises or facilities of the District and also upon or with respect to any other premises or property, under the control of the District, used in its teaching, administrative, service, cultural, recreational, athletic and other programs and activities.

Adopted May 8, 1970
Revised October 10, 1972
Revised August 8, 1994

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APPENDIX F

CODE OF ETHICS

Section 1

Pursuant to the provisions of Section 806 if the General Municipal Law, the Board of Education of Scotia- Glenville Central School District recognizes that there are rules of ethical conduct for public officers and employees which must be observed if a high degree of moral conduct for public officers and employees which must be observed if a high degree of moral conduct is to be obtained and if public confidence is to be maintained in our school district. It is the purpose of this resolution to promulgate these rules of ethical conduct for the officers and employees of Scotia-Glenville Central School District. These rules shall serve as a guide for officers and employees of Scotia-Glenville Central School District. The rules of ethical conduct of this resolution are adopted, shall not conflict with, but shall be in addition to any prohibition of Article 18 of the General Municipal Law or any other general or special law relating to ethical conduct and interest in contracts of school district officers and employees.

Section 2
Definitions:

A. “School District Officer or Employee” means, for the purpose of this resolution, a school board member, officer or employee of Scotia- Glenville Central School District, whether paid or unpaid, or serving in a full-time or part-time capacity.

B. “Interest” means a pecuniary or material benefit accruing to a school district officer or employee unless the context otherwise requires.

C. “School District” means Scotia-Glenville Central School District.

Section 3
Standards of Conduct

Every officer or employee of the school district shall be subject to and abide by the following standards of conduct:

A. Gifts: he/she shall not directly or indirectly, solicit any gift; or accept or receive any gift having a value of twenty-five dollars or more, whether in for form of money, services, loan, travel, entertainment, hospitality, thing or promise or any other form, under circumstances in which it could reasonably be interfered that the gift was intended to influence him/her, or could reasonably be expected to influence him/her, in the performance of his/her official duties or was intended as a reward for any official action on his/her part.

B. Confidential Information: he/she shall not disclose confidential information acquired by him/her in the course of his/her official duties or use such information to further his/her personal interest.

C. Representation Before One’s School District or Any Agency Thereof: he/she shall not receive, or enter into any agreement, express or implied, for compensation for services to be rendered in relation to any matter before the school district or any agency thereof which he/she is an officer, member or employee, or of any agency thereof over which he/she has jurisdiction or to which he/she which he/she has the power to appoint any member, officer or employee.

D. Representation Before Any Agency of the School District for a Contingent Fee:
He/she shall not receive, or ether into any agreement, express or implied, for compensation for services to be rendered in relation to any matter before any agency of the School District, whereby his/her compensation is to be dependent or contingent upon any action by such agency with respect to such matter, provided that this paragraph shall not prohibit the fixing at any time of fees based upon the reasonable value of the services rendered.

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E. Disclosure if Interest in Resolution: to the extent that he/she knows thereof, a member of the Board of Education and any officer or employee of the school district, whether paid or unpaid, who participates in the discussion or gives official opinion to the Board of Education on any resolution before the Board of Education shall publicly disclose on the official record the nature and extent of any such direct or indirect financial or other private interest he/she has in such a resolution.

F. Investments in Conflict With Official Duties: he/she shall not invest or hold any investment directly or indirectly in any financial, business, commercial or other private transaction, which creates a conflict with his/her official duties.

G. Private Employment: he/she shall not engage in, solicit, negotiate for or promise to accept private employment or render services for private interests when such employment or services creates a conflict with or impairs the proper discharge of his/her official duties.

H. Future Employment: he/she shall not, after the termination of service or employment with such School District, appear before any board or agency of the School District in relation to any case, proceeding or application in which he/she personally participated during the period of his/her service or employment or which was under his/her active consideration.

I. Special Privileges: he/she shall not use or attempt to use his/her official position to secure unwarranted privileges or exemptions for himself/herself or others.

J. General Conduct: he/she shall endeavor to act in a manner in keeping with his/her position of public trust and this Code of Ethics.

Section 4

Nothing herein shall be deemed to bar or prevent the timely filling by a present or former school district officer or employee of any claim, account, demand or suit against the school district, or agency thereof on behalf of himself/herself or any member of his family arising out of any personal injury or property damage or for any lawful benefit authorized or permitted by law.

Section 5
Distribution of Code of Ethics

The superintendent of the School District shall cause a copy of this Code of Ethics to be distributed to every officer and employee of the School District within ten (10) days after the effective date of this resolution. Each officer and employee elected or appointed thereafter shall be furnished a copy before entering upon the duties of his/her office or employment.

Section 6
Penalties

In addition to any penalty contained in any other provision of law, any person who shall knowingly and intentionally violate any of the provisions of this Code may be fined, suspended or removed from office or employment, as the case may be, in the manner provided by law.

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Section 7
Effective Date

This resolution shall take effect immediately.

BOARD OF ETHICS

RESOLVED, that there is herby established a Board of Ethics consisting of three (3) members to be appointed by the Board of Education and who shall serve without compensation and at the pleasure of the Board of Education. Two (2) members of said Board shall be persons other than officers or employees of the Scotia-Glenville Central School District or the spouses, minor children or dependents of said officers or employees. One (1) member shall be selected from the nonsupervisory employees of the district.

The Board of Ethics shall have the powers and duties prescribed by Article 18 of the General Municipal Law and any Code of Ethics adopted pursuant to such Article, under such rules and regulations as the Board may prescribe. In addition, the Board may make recommendations with respect to the drafting and adoption of a Code of Ethics or amendments thereto upon request of the Board of Education.

This resolution shall take effect immediately.

Adopted December 21, 1970
Revised July 12, 1993
Revised August 8, 1994

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APPENDIX G

ADMINISTRATIVE REGULATION: PUBLIC ACCESS TO SCHOOL DISTRICT RECORDS

The Scotia-Glenville Board of Education believes that the public schools in this community belong in every sense to the people who send their children to our schools for education and who provide moral and financial support to the schools. The Board wants citizens to be kept regularly informed about the district and school activities. The implementation of the procedures governing public access to school district records should contribute, therefore, to this goal.

The policy with respect to public access to school district records requires that copies of the policy and an index of district records be available in each school building for examination by members of the public to the extent permitted by law and regulation. These regulations provide the mechanism necessary to properly accommodate members of the public inquiring at schools about access to records.

1.       Records Access Officer

The Records Access Officer for the Scotia-Glenville Central School District is:

School Business Administrator
District Office
900 Preddice Parkway
Scotia, NY 12302

2.       Filing of Policy Statement: A copy of district policy with respect to public access to records, appropriate application forms and the index to records will be on file in each school building for review by members of the public upon request.

3.       Application for Access to Records: Members of the public desiring access to a record or records should be provided with an application form and directed to file the completed application with the Records Access Officer at the District Office.  However, the District will attempt to honor, to the extent legally permissible, any request for records which is made in writing, and submitted to the Records Access Officer.

4.       Response to Questions: Any questions not covered by the policy document should be referred to the Records Access Officer. Such matters as copying of records, cost per copy, and appointments to examine records will be responded to by the Records Access Officer.

Approved by the Superintendent of Schools: December 1974
Revised August 8, 1994
First Reading of Revised Policy November 20, 2017
Adopted: January 8, 2018

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APPENDIX H

ADMINISTRATIVE REGULATION: CHILD ABUSE

School personnel who have reasonable cause are required under Social Services Law, Section 413, to report suspected child abuse. Children in need of protection because of suspected child abuse should be reported to the NYS Child Abuse and Maltreatment Register over its toll-free statewide telephone number, 1-800-635-1522.

DEFINITIONS

Section 1012 of the Family Court Act defines an abused child as follows:
The parent or person legally responsible for his/her care:

A. inflicts or allows to be inflicted upon such child physical injury by other than accidental means which caused or creates a substantial risk of death, or serious or protracted disfigurement or protracted impairment of physical or emotional health, protracted loss or impairment of any bodily organ, or

B. creates or allows to be created a substantial risk of physical injury to such a child by other than accidental means which would be likely to cause death or serious protracted disfigurement, or protracted impairment of physical or emotional health or protracted loss or impairment of any bodily organ, or

C. commits or allows to be committed a sex offense against such child, as defined in the penal law, provided however, that the corroboration requirements contained therein shall not apply to proceedings under this article.

Section 1012 of the Family Court Act defines a neglected child as follows:

“Neglected child” means a child less than 18 years of age whose physical, mental, or emotional condition has been impaired or is in imminent danger of becoming impaired as a result of the failure of the parent or other person legally responsible for his/her care to exercise a minimum degree of care:

A. in supplying the child with adequate food, clothing, shelter or education in accordance with provisions of Part One of Article 65 of the Education Law, or medical, dental, optometrical or surgical care though financially able to do so or offered financial other reasonable means to do so, or

B. in providing the child with proper supervision or guardianship, by unreasonably inflicting or allowing to be inflicted harm, or a substantial risk thereof, including the infliction of excessive corporal punishment; or by using a drug or drugs; or by using alcoholic beverages to the extent that he/she loses self-control of his/her actions; or by any other acts of a similarly serious nature requiring the aid of the court.

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PERSONS REQUIRED TO REPORT CASES OF SUSPECTED CHILD ABUSE OR MALTREATMENT

School officials and registered nurses are legally required to report when they have reasonable cause to suspect that a child coming before them in their professional or official capacity is an abused or maltreated child. Other staff members who have reasonable cause to suspect that a child is abused or maltreated should report to their building principal, who then shall become responsible to report or cause a report to be made.

The law does not require certainty of proof prior to reporting. It is also important to note that although a report must be made to the administrator, it does not give the administrator the power to prohibit reports from being made to the Central Register, nor does it relieve the original source from insuring that a report is made.

IMMUNITY FROM LIABILITY

Any person, official or institution participating in good faith in the making of a report, the taking of photographs, or the removal or keeping of a child pursuant to this title shall have immunity from any liability, civil or criminal, that might otherwise result by reason of such actions. For the purpose of any proceeding, civil or criminal, the good faith of any person required to report cases of child abuse or maltreatment shall be presumed.

PENALTIES FOR FAILURE TO REPORT

1. Any person, official or institution required by this title to report a case of suspected child abuse or maltreatment who willfully fails to do so shall be guilty of a Class A misdemeanor.

2. Any person, official or institution required by this title to report a case of suspected child abuse or maltreatment who knowingly and willfully fails to do so shall be civilly liable for the damages proximately caused by such failure.

CONFIDENTIALITY OF REPORTS

Reports of suspected child abuse and maltreatment are confidential and may only be made available to those individuals or groups specified by law.

The subjects of a report are among those entitled, upon request, to a copy of all of the information contained in the Central Register. However, the Commissioner of Social Services is authorized to prohibit the release of data which would identify the person who made the report or who cooperated in the subsequent investigation, if the Commissioner finds that the release of such information will be detrimental to the safety or interest of the reporter.

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ACTION BY CHILD PROTECTIVE SERVICE

The Child Protective Service in each local department of social services is required to take action on every report of suspected abuse or maltreatment. The Protective Services worker must make a prompt and accurate determination to prevent injury to the child’s welfare. Where dangerous or damaging conditions are found, help must also be offered to the parents. Court action will be initiated when it is in the best interest of the child.

School officials are to cooperate fully with this agency in connection with their investigations. In accordance with the Family Educational Rights and Privacy Act of 1974, it is permitted to give records ‘in an emergency”, to appropriate persons, where the knowledge is necessary to protect the health or safety of the student or other persons.”

RIGHTS OF SUBJECTS OF A REPORT

The subjects of a report have a number of rights under the Child Protective Services Act of 1973:

 They have a right to a copy of all information contained in the State Central Register except the names of persons making a report or who have cooperated in a subsequent investigation.
 When a report has been determined to be unfounded, all identifying data in the State Central Register is automatically expunged.
 When a report has been determined to be indicated, the subject of a report may request the amendment or expungement of any information which he/she feels is inaccurate or improperly kept. If this request is denied or is not acted upon within 30 days, the subject of a report is entitled to a fair hearing to determine whether the record should be amended or expunged.

CHILD INTERVIEW

In some instances it may be necessary for caseworkers to interview and obtain affidavits from pupils in school without knowledge or permission of their parents. This procedure is permissible in the following circumstances:

1. When it is suspected the pupil is being abused and/or neglected.

2. When the pupil’s case is under official investigation by the Schenectady County Department of Social Services.

It is recommended that the principal, or his/her designee, be present during the interview.

[NOTE: CHILD MAY BE TAKEN OUT OF THE SCHOOL BUILDING ONLY WITH LEGAL AUTHORIZATION (PICK UP)]

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REPORTING PROCEDURE FOR SUSPECTED CHILD ABUSE AND NEGLECT CASES

1. School personnel suspecting child abuse/neglect incidents shall report observations to the building administrator of his/her designee.

2. The principal or his/her designee shall investigate the reported observations.

a. The principal shall consult with appropriate personnel to establish the details of the incident.

b. A call may be made to consult with the local Child Protective Office. The local number is 388-4273.

3. If it is decided that suspected abuse/neglect exists, the building administrator or designee shall:

A. Report promptly by phone to the NYS Child Abuse and Maltreatment Register through its toll-free telephone number 1-800-342-3720.

B. Complete form DSS-2221A, which is available in each school office, and forward within 48 hours to the local office of Child Protection, Department of Social Services, 620 State Street, Schenectady NY, 12305.

C. Send a copy of completed DSS-2221A to the Director of Pupil Personnel Services who will maintain the district file of all reported cases. The Director of Pupil Personnel Services will forward a copy of all written reports to the Superintendent.

D. Assume the responsibility to follow up the report through the Child Protective Agency.

Approved by Superintendent of Schools: July 1980
Revised September 1981
Revised August 1993
Revised August 1994

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APPENDIX I

ADMINISTRATIVE REGULATIONS
CONVICTED SEX OFFENDERS RESIDING IN THE DISTRICT SUBJECT TO SUPERVISION BY THE NEW YORK STATE DIVISION OF PAROLE

Upon notification by the New York State Division of Parole to the District that a convicted sex offender is being released by the Division subject to supervision by the Division’s staff and that such release intends to reside within the territorial limits of the District:

1. The Superintendent or his/her designee shall request a meeting between a staff member of the Division of Parole and selected district staff members upon the District premises at a time and date mutually agreed upon for the purpose of (1) reviewing the information provided by the Division to the District, (2)distribution by the Division to attending district staff members of information and materials deemed by the Division to be appropriate and (3) recommendations by the Division to district staff members regarding the best utilization of such information and materials to achieve the purposes of the stated district policy.

2. Upon notification by the Division to the District, the Superintendent or his/her designee shall review the information provided by the Division (excepting the name, address, telephone number, place of employment, and any other information deemed by the Superintendent or his/her designee to be confidential information) with building principals, support staff designated as regularly greeting or meeting visitors to the principal’s office, bus drivers, coaches, security personnel and custodial staff. District staff member, excepting building principals, will not be provided with copies of the information, but shall be permitted to view such information during the review. The time and manner of such meetings with district staff shall be determined by the Superintendent or his/her designee.

3. A photograph of the releasee and information reviewed at the District staff meetings shall be provided to the building principals for additional viewing by staff members. All of the materials provided to building principals shall be retrieved by the Superintendent or his/her designee upon the expiration date stated in the information provided by the Division to the District.

4. A district staff member who believes that he/she has seen the Division’s release on school property, at school activities, at or near district bus stops, or has any information which he/she believes to be pertinent to the Division’s supervision of the releasee, shall immediately inform the Superintendent of his/her designee of such information who shall in turn immediately notify the Division’s Area Supervisor, Senior Parole Officer, or Parole Officer.

5. The Superintendent or his/her designee shall identify all groups which use district facilities with children in attendance (e.g., day care providers) and send a list of those groups, with addresses, to the Division with written requests that the Division send notification packages to such groups.

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6. In the event that the information received by the District from the Division is made available on a selective basis to parents or other individuals not employed by the District, the Superintendent or his/her designee shall take reasonable steps to ensure that the information does not identify the releasee by name or provide the releasee’s address, place of employment, photograph, telephone number or medical and mental health history, nor shall this excluded information be made available under the Freedom of Information Law.

7. The Superintendent or his/her designee shall refer all inquiries for further specifics concerning the release to the assigned parole officer identified by name, address and telephone number on the “Notification to District” form.

Adopted February 13, 1995

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APPENDIX J

PROCEDURE FOR THE SELECTION OF CURRICULUM-RELATED MATERIALS IN THE SCOTIA-GLENVILLE SCHOOL DISTRICT

Responsibility for Selection

The selection and use of all educational materials is delegated to the professionally trained and certified personnel employed by the school system. The responsibility for coordinating and maintaining qualitative standards in the selection process rests with the professional staff of the school district. Under the supervision of the principal and department heads, the teaching staff shall be responsible for the selection of materials used for its respective curriculum. The use of supplementary materials in the educational program is based on the criteria in this policy, the needs of the curriculum, and the professional judgment of the instructional staff. Whenever a teacher plans to utilize educational materials of a sensitive nature, the matter must be discussed with the subject supervisor and/or building principal before implementation occurs.

Objectives of Selection

The primary objective of selecting material is to implement, enrich, and support the education program of the school system. The objective will be achieved through the following:

1. Educational materials that adequately reflect a pluralistic society;
2. A wide range of materials on all levels of difficulty with diverse appeal and differing points of view;
3. A variety of selections that satisfy the personal and recreational reading, listening, and viewing needs of the students enrolled in the Scotia-Glenville Central School District;
4. A positive contribution to the development of mastery of subject area skills, critical thinking skills and aesthetic taste and judgment;
5. Assistance to the student in the process of developing his or her social, intellectual and cultural values.

Criteria for Selection

These materials will:

1. Implement, support, and be compatible with the educational goals of the school district and the objectives of the individual Board-approved curricular offerings;
2. Be selected for a reason and a purpose. Educational materials will be evaluated as to their aesthetic, literary and social value, appropriateness to student age and
general emotional maturity, and relevance to the curriculum.
3. Reflect sensitivity to the achievement, needs, and rights of men and women, various ethnic groups and other cultures without stereotype or bias;
4. Be directed toward maintaining a balance representing various views on political theories and ideologies, religion, public issues, and controversial topics;
5. Be judged as a whole, taking into account the author’s/producer’s intent rather focusing solely upon individual words, phrases, pictures, or incidents taken out of context.

Selection Tools

Administrators, supervisors, coordinators, teachers, and other instructional specialists are involved in the selection process. Parents, citizens, and students may take recommendations for the selection of materials. Such recommendations will be given consideration in the overall selection process.

Instructional materials under consideration are evaluated first-hand whenever and wherever possible. Reputable, unbiased, and professionally-prepared selection tools and other aids are consulted in the process.

Selection is an ongoing process and shall include the removal of materials no longer relevant and the replacement of lost, worn, and damaged materials still of educational value.

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Challenged Materials

A procedure shall exist for challenging of, or criticism of material(s) by any school district resident(s), student(s), or employee(s).

1. Criticism of any curriculum-related materials (e.g., books, prints, professional work, student works, videos etc.) are first to be discussed with appropriate teacher(s).

2. Criticisms of any curriculum-related materials must be in writing, on the attached form, to the building principal. Challenged materials will remain in use until a decision is rendered. The submitted complaint form will be reviewed in a timely manner.

3. A review committee consisting of the building principal, the respective teacher(s), supervisor(s), and parent(s) with expertise in the content area shall confer on challenged materials. If student work is at issue, the student(s) will be given the option of giving input on his/her work.

4. If upon the evaluation of the material, the respective building principal, teacher(s), supervisor(s), and parent(s) conclude that the complaint is justified, the material will be withdrawn and the complainant notified. The submitted complaint form will remain on file.

5. If upon the evaluation of the material, the respective building principal, teacher(s), supervisor(s), and parent(s) conclude that the complaint is not justified, the complainant will be so informed and may submit the criticism in writing to the Superintendent of Schools within ten school days.

6. The Superintendent of Schools may inform the Board of Education, if so desired.

7. Allegations this submitted will be considered by a committee appointed by the Superintendent of Schools; the committee members shall have expertise in the discipline related to the challenged materials.

8. The said committee shall judge the materials based upon the objectives and criteria stated herein.

9. The committee shall report its recommendations in writing to the Superintendent of Schools.

10. The Superintendent of Schools shall report his/her decision to the respective building principal, respective teacher(s), supervisor(s), parent(s), complainant(s), and if desired, to the Board of Education.

Adopted January 10, 1994
Revised December 1, 1993
Revised December 21, 1993

REQUEST FOR RECONSIDERATION OF CURRICULUM-RELATED MATERIALS

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APPENDIX M

REGULATIONS: INVESTIGATION OF CORPORAL PUNISHMENT COMPLAINTS

(Promulgated Pursuant to Sections 100.5 and 100.2 of the Regulations of the Commissioner of Education)

DEFINITIONS

A. “Corporal Punishment” shall mean any alleged act of physical force upon a pupil for the purpose of punishing that pupil. Such term, as used in these regulations, shall not mean the use of reasonable physical force for any of the following purposes:

1. To protect oneself from physical injury;
2. To protect another pupil or teacher or any other person from physical injury;
3. To protect the property of the school or of others; or
4. To restrain or remove a pupil whose behavior is interfering with the orderly exercise and performance of school district functions, powers or duties, if that pupil has refused to comply with a request to refrain from further disruptive acts: provided that alternative procedures and methods not involving the use of physical force cannot reasonably be employed to achieve the purposes set forth in paragraphs 1 through 4 of this definition.

B. “Director of Curriculum and Instruction” shall mean the Director of Curriculum and Instruction for the Scotia-Glenville School District.

C. “Superintendent” shall mean the Superintendent of Schools for the Scotia- Glenville School District.

PROCEDURES (For Investigation of Complaints)

A. The Board of Education shall develop and provide forms for filing complaints, making reports and all other necessary documents.

B. All complaints shall set forth the time, place, employee and pupil involved, and circumstances of the alleged corporal punishment, and shall be signed by the person making such a complaint.

C. All complaints shall be forwarded to the Director of Curriculum and Instruction.

D. The Director of Curriculum and Instruction shall investigate the complained of incident. Such investigation may include, but is not limited to, inquiry of: the pupil or pupils involved, the employee(s) involved, and any other person(s) the Director of Curriculum and Instruction deems it necessary to inquire of concerning the incident.

E. The Director of Curriculum and Instruction shall reduce his/her findings and conclusions in writing to the Superintendent of Schools.

F. The Superintendent shall review such report and may take any further action which the Superintendent deems necessary under the circumstances.

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REPORTS (To Commissioner of Education)

The Board of Education shall submit a written semi-annual report to the Commissioner of Education, by January 15 and July 15 of each year, commencing July 1, 1985, which sets forth the substance of each complaint about the use if corporal punishment received by school authorities during the reporting period, the results of each investigation, and the action, if any, taken by the school authorities in each case on a copy of the form provided by the Department of Education.

Adopted March 1985
Revised August 8, 1994

A. BACKGROUND
In accordance with Sections 100.5 and 2100.2 of the Regulations of the Commissioner of Education and Board Policy 500.5.1, each Board of Education shall provide a form for filing complaints regarding alleged use of corporal punishment within the school district.

B. COMPLETION OF CORPORAL PUNISHMENT COMPLAINTS REPORT
All complaints shall set forth the time, place, employee and pupil involved and circumstances of the alleged corporal punishment, and shall be signed by the person making such complaint. All complaints shall be forwarded to the Director of Curriculum and Instruction.

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APPENDIX N

JOIN OUR TEAM: THE SCOTIA-GLENVILLE TARTANS

Information About Policies and Procedures for Parents and Athletics
PARENT/ATHLETE AGREEMENT FORM

Letter from athletic department director explaining aspects of the SG program

Adopted July 10, 1985

SCOTIA-GLENVILLE CENTRAL SCHOOLS
ACADEMIC AND BEHAVIORAL STANDARDS POLICY

ACADEMIC STANDARDS AND PROCEDURES

  • Students on co-curricular activities who fail more than on course in a marking period are declared ineligible and placed on academic probation. This probation begins on the day the quarter failures lists are produced.

1. students who are placed on academic probation will be notified immediately by coaches or advisors. Parents will also be notified. A student may request a hearing with the Appeals Committee.

2. a student on academic probation may not participate in any contest, meeting or special event for a period of two weeks. During this two week probation, students are encouraged to work hard to pull up any and all failing averages.

3. students may practice/participate in no more than 50% of scheduled meetings during this probation period. The other 50% of the time they should be seeking help, making up work, studying, doing research, etc. as appropriate.

4. at the conclusion of the two week probation, a student may be taken off probation if the student takes a reinstatement form to the teacher or teachers of the course he/she failed and, the teacher states that they are now passing and in good sanding.

5. if after two weeks the academic standard is not achieved, probation continues until such time the standard is reached.

6. all faculty and committee members will receive a copy of the ineligibility list.

  • A student on the ineligible list as a result of two or more failures during the 4th quarter goes on a five week probationary period in the Fall of the following year. If at the five week mark, a student on probation has more than one failure regardless of the courses, he/she will immediately go on the regular two week ineligible step (see #2). If he/she is in the good academic standing, he/she is taken off the probation list.
  •  If one of the two courses failed is a semester course that will not be rescheduled, the student will be placed on five week probation immediately. The student will follow the rule pertaining to 4th quarter failures.

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BEHAVIORAL STANDARDS AND PROCEDURES

Students participating in co-curricular activities are expected to maintain appropriate standards of decorum throughout the school day.

The standards set in this policy are not any higher than those of the school policy for all students. The difference is, that students in co-curricular activities can be suspended from partial or complete participation in those activities.

STUDENT-ATHLETE ALCOHOL, DRUG AND TOBACCO PRODUCTS POLICY

Scotia-Glenville student athletes are prohibited from possessing, using, or selling alcohol, illegal drugs or tobacco products at any time.

This policy will apply to each student-athlete for one calendar year from the date of his/her most recent Athletic Code signature and will be in effect for one full calendar year at all times an in all locations, including non-school activities. The penalties listed below will be enforced in conjunction with all other codes of behavior and disciplinary measures.

PENALTIES
ALCOHOL, DRUG, AND TOBACCO PRODUCTS POLICY

The guidelines for actions taken by the Director of Athletics regarding a student-athlete found in violation of this policy shall be as follows:

FIRST OFFENSE
1. Effective on the date when the penalties are imposed, the athlete will be placed on probation for one calendar year.
2. the athlete will need to meet with the student-assistant counselor or equivalent outside agency for counseling. The counselor and administrator must agree as to when a student can return to participation.
3. during the period of probation, the athlete will be expected to practice with the team but will not be allowed to participate in the teams scheduled competitions according to the eligibility chart. Student- athletes on probation are expected to attend all practices and contests (not in uniform) and be of assistance to the team as the coach deems appropriate.
4. Penalties that cannot be served during the sport season in which they are imposed will be carried over for completion in the next sport season in which the athlete participates. The penalty assigned will be adjusted proportionately based on the number of regular season scheduled contexts in the subsequent season.

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SECOND OFFENSE
1. If a 2nd offense occurs during the one year probationary period, the athlete is suspended from all participation in Interscholastic Athletics for one calendar year from the date of the 2nd offense.
2. if a 2nd offense occurs at any time after the probationary period, all provisions set forth in the first offense will apply. However, the contest penalty will be increased according to the eligibility chart. In addition, a new one calendar year probationary period will be assigned.

THIRD OFFENSE
A third offense at any time during the secondary interscholastic time will be a suspension from future participation on any interscholastic team for the remainder of the secondary years.

APPEALS
A student-athlete may file an appeal in writing to the Director of Athletics within three calendar days from the date the penalty was assessed. The Athletic Director will call a meeting of the Appeals Committee to review the appeal. The jurisdiction of the Appeals Committee will be limited to affirming or reversing the decision of the Athletic Director. The Appeals Committee will have no authority to increase or reduce any penalty imposed. The student-athlete and/or his/her parents/legal guardians may attend the appeal’s committee meeting.

The Athletic Director will notify the student-athlete of the results of the appeal within 24 hours.

Eligibility Chart
  • # of Regular Season    Contest Penalty    Contest Penalty
    Scheduled Contest        First Offense       Second Offense
    8 (or less) ……….………..2……………….…….……4
    9 ………………….………..…2…….…………….………4
    10-13………………..……….3………………….……….6
    14-17………………..……….4………………………….8
    18-21…………….………….5…………………………..10
    22………………….…………6…………………………..12

 

APPEALS COMMITTEE

Students/Parents who disagree with a suspension received from a co-curricular activity may request a hearing with the Appeals Committee. It is recommended that an appeals committee be designated by the high school and junior high school principals. This committee would be made up of the athletics director for student athletes or student senate advisor for clubs, one activity advisor, one coach, one classroom, teacher and one guidance counselor. The purpose of this committee would be to hear cases if extenuating circumstances from students who are placed on co-curricular probation or suspension. The inception of an appeal does not relieve the student from responsibility of improving grades or behavior during appeals process.

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GOVERNING COMMITTEE

It is recommended that all or part of the original committee plus the principal and assistant principal and guidance supervisor compromise this committee. The responsibility of this committee would be to publicize and instruct activity leaders, teachers, etc. as to the policy and would review academic/behavioral standings at the appropriate times.

The principal would be responsible to organize the committee members as to their responsibility.

ATHLETIC REGULATIONS

In addition to strict adherence to the Scotia-Glenville Central School’s Academic and Behavioral Standards policy, the penalty for Quitting a Team is stated below:

I. Quitting a Team

If an athlete elects to quit a team once that team has been selected, the athlete will face a suspension for the following sport season in which he/she participates in up to and including the entire season. The coach and athletic director will make a recommendation to the principal as to the length of the suspension. Exceptions to this suspension will be made on an individual basis.

II. Disrespect/Insubordination

Behavior deemed disrespectful or insubordinate towards any member of the school staff will result in the following action:

A: First Offense- a warning by a member of the governing committee.

B. Second Offense- a one game, competition, activity suspension. This would mean the next scheduled activity.

C. Third Offense- suspension from the remainder of the activity.

A student has the right to a hearing by the Appeals Board.

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III. Suspension from School

Suspension from school for any reason is considered a very serious offense and will result in the following:

A. First Offense- suspension from the next contest, meeting, or special event scheduled upon their return to school.

B. Second Offense- a second suspension from school during the same activity period would result in dismissal from that activity for its remainder.

During any suspension from school, a student may not be a part of any school activity.

Alcohol, Drug, Tobacco offenses have additional consequences as detailed in Section I under Behavioral Standards and Procedures.

IV. Other Discipline

In addition to the specific standards mentioned already, students in co- curricular activities who are found to be uncooperative in following general school and classroom policies can face suspension or dismissal from that activity.

It is the responsibility of the coach, advisor and teacher to cooperatively work together to insure proper behavior. The governing committee will see to it that the following procedures are followed in terms of monitoring, assessing, and disseminating all information under this heading.

A. The assistant principal at the high school or the dean at the junior high school can initiate a list of students to all activity advisors periodically that are either being put on as a warning or suspension for a period of time. The coach or advisor may discuss the decision with the assistant principal if they feel there are reasons for the student’s behavior.

Students may request a hearing from the Appeals Committee in response to any suspension received from a co-curricular activity.

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PROCEDURE

  • A student placed on probation/suspension as defined above, can request a hearing with the Appeals Committee.
  • The committee will meet within 48 hours of an appeal request.
  • A majority of the Appeals Committee must be available to hear all requests.
  • The student will be notified of the committee’s finding within two school days after the appeals hearing.

SCOTIA-GLENVILLE BOOSTER CLUB

The Booster Club is an organization made up of students, parents, staff and community members. It is an all sports booster club. The mission of Booster Club is to support programs at both the junior high and high school. The Booster Club meets in the high school library on the second Wednesday of each month at 7:30 pm during the school year.

Booster Club activities benefit students throughout the school district. The Booster Club raises money to meet special equipment needs that teams may have. For example, the club recently purchased a discus cage for the tract and field program. Funds were not available in the athletic budget for this necessary piece of equipment. The Booster Club also provides the end of the season awards for every team at the modified, JV, and varsity level as well as special awards to graduating seniors.

The Booster Club recently voted to sponsor the year-end all-sport varsity banquet so that athletes and coaches can attend at no charge. It will cost approximately $3,000 to do this.

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Please help the Booster Club support your child’s sports activities. Become a member by completing the attached form and returning it with your dues to your child’s coach. Please call Chuck or Marianne Szuberla at 346-1398 if you would like more information. Thank you.

_____________________________________________________________________________

BOOSTER CLUB MEMBERSHIP FORM

NAME__________________________________________

PHONE___________________

ADDRESS_________________________________________

WHAT SPORT(S) DOES YOUR CHILD PLAY?_______________________________________________
_______________________________________________

TYPE OF MEMBERSHIP: INDIVIDUAL ($3.00)_______
STUDENT ($2.00)_______
FAMILY ($5.00)_______

Code of Behavior for Spectators

The following Code of Behavior shall be prominently displayed in all school buildings, gymnasiums, and at outdoor facilitates where contest are held. (Professionally printed signs are available from the section II secretary.)

1. Spectators are an important part of the games and are encouraged to conform to accepted standards of good sportsmanship and behavior.
2. Spectators should at all times respect officials, visiting coaches, players, and cheerleaders as guests in the community and extend all courtesies to them.
3. Enthusiastic cheering for one’s own team is encouraged.
4. Booing, whistling, stamping of the feet and disrespectful remarks shall be avoided.
5. There will be no ringing of bells, sounding of horns, or other noise makers at indoor contests during play. Anyone who does not abide by this rule will be asked to leave the premises.
6. Pep bands or school bands, under the supervision of school personnel, may play during time outs, between period, or a halftime. Bands must coordinate their play so as not to interfere with a cheerleading squad on the floor or field.
7. The throwing of debris, confetti, or other objects from the stands is prohibited. Offending individuals will be asked to leave the premises.
8. During a free throw in basketball, all courtesies should be extended.
9. Spectators should encourage each other to observe courteous behavior. Improper behavior should be reported to the school authorities.
10. Spectators will observe the rules of the local school concerning smoking, food and drink consumption, littering, and parking procedures.
11. Spectators will respect and obey all school officials and supervisors at athletic contests.

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Sportsmanship Policy for Athletes

Players at each level of competition shall be made aware of these sportsmanship guidelines. This policy should be incorporated in all student handbooks and codes of conduct for athletes.

1. Learn and understand the rules of your sport. Play hard, play to win, but play fairly within these rules.

2. Do not allow your temper to distract you from the fundamentals of good sportsmanship. Maintain self-control.

3. Respect the integrity and judgment of officials. Never question the decision of an official.

4. Be an example for your school, teammates and opponents.

Any player on a varsity, junior varsity, freshman, or modified team in Section II shall be suspended for the next scheduled contest if he/she is ejected from a contest for unsportsmanlike behavior by an official. The next contest is defined as the contest in which the disqualified athlete is eligible to play, whether it be that sports season, or the next year. A player who might be injured (for example, during a fight for which he was ejected) would be ineligible for the first contest for which he/she is medically cleared. Sectional, regional, or state tournament games are NOT exempt from this rule.

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WHO ARE THE TARTANS?

Scotia-Glenville is a Class “B” school in the Section II of the New York State Public High School Athletic Association. In most sports our athletic teams compete as members of the Foothills Scholastic Council. Other teams are members of the Tri-County Indoor Track League, Aqua League, and Section II of Ski League.

Foothills Council
Ballston Spa
Glens Falls
Gloversville
Hudson Falls
Johnstown
Queensbury
Scotia-Glenville
South Glens Falls

Scotia-Glenville has a very comprehensive interscholastic program for Tartan Athletes. For the 1995-96 school year, athletes may participate in any of the sports listed below:

Girls

Basketball
Cheerleading
Cross Country
Field Hockey
Golf
Lacrosse
Skiing (Nordic/Alpine)
Soccer
Softball
Swimming
Tennis
Track & Field
Indoor Track
Volleyball

Boys

Baseball
Basketball
Bowling
Cross Country
Football
Golf
Lacrosse
Skiing (Nordic/Alpine)
Soccer
Tennis
Track & Field
Indoor Track
Volleyball
Wrestling

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ATHLETIC DEPARTMENT
STATEMENT OF PURPOSE

The Athletic Program at Scotia-Glenville fosters the belief that Athletics enhance the education of every student/athlete. The athletic program is designed to prove students with opportunities that will challenge them to their individual limits.

Through athletic participation, the student athlete will develop the discipline, responsibility, sacrifice, sportsmanship and team work necessary to be successful.

The Athletic Program will provide opportunities for students to experience the emotions of winning and losing but above all, a sense of pride in themselves, their team, their school and their community that will last a lifetime. Regardless of their win/loss records, students will act with “class” on and off the playing areas, always demonstrating the best sportsmanship. This is the true sign of a Scotia-Glenville Athlete.

SCOTIA-GLENVILLE CENTRAL SCHOOLS
PARENT/ATHLETE AGREEMENT FORM

TO: PARENT/GUARDIAN AND ATHLETE:

Participation on a Scotia-Glenville athletic team is a privilege which should elicit great pride in both the athletes and their family. It is also a responsibility which demands extra commitment once a student decides to wear the school colors and represent the Scotia-Glenville school system. For this reason, each athletic team member is required to sign this statement of personal commitment indicating that he/she and parent recognize and understand his/her responsibility and are willing to adhere to the behavioral and academic standards outlined in this packet.

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BASIC RULE

NEVER DO ANYTHING WHICH WILL BRING EMBARRASSMENT OR AN UNFAVORABLE VIEW TO YOUR TEAMMATES, COACHES, FAMILY OR COMMUNITY.

Please sign and return to the coach to indicate that both parent/guardian and athlete understand this responsibility.

_____________________________________

_____________________________________
SIGNATURE (PARENT/GUARDIAN) DATE SIGNATURE (ATHLETE) DATE

INITIAL-ELIGIBILITY FACT SHEET

ATTENTION: All prospective student-athletes first entering a collegiate institution on or after August 1, 1995, who want to play NCAA Division I or II intercollegiate athletics.

SUBJECT: NCAA Eligibility Requirements
To be considered a qualifier at a Division I institution and be eligible for financial aid, practice and competition during your first year, you must:

1. Graduate from High School.
2. Present a minimum combined test score on the SAT verbal and math sections or a minimum composite score on the ACT as indicated on the index scale below.

CORE GPA/SAT/ACT
2.500 and above/700/17
2.375/750/18
2.250/800/19
2.125/850/20
2.000/900 and above/21 and above

3. Present a minimum grade-point average in at least 13 core courses in the following areas:

English- three years
Mathematics- two years
Natural or physical science- two years
Additional course in English, mathematics, or natural or physical science- two years
Social science- two years
Additional academic courses (in any of the above areas or foreign language, computer science, philosophy or non doctrinal religion courses) – two years

Please note that student- athletes entering a Division I institution on or after August 1, 1996, must be present four years of English and the two-year requirement in mathematics must invoice one year of algebra and one year of geometry.

To be a qualifier at a Division II institution, you must:

1. Graduate from high school.
2. Present a minimum grade-point average of 2.000 in at least 13 core courses in the same areas as noted above.
3. Present a minimum if 700 combined score on the SAT verbal and math sections or a minimum composite score on the ACT of 17.

BE SURE TO ASK YOUR COACH AND GUIDANCE COUNSELOR ABOUT THESE NEW REQUIREMENTS OR CONTACT THE NCAA NATIONAL OFFICE AT 913/339-1906.

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APPENDIX O

Scotia-Glenville Central School District Exposure Control Plan

Bloodborne Pathogens Standard
29 CFR Part 1910.1030

adapted from: New York State Department of Labor

CONTROL PLAN

POLICY

The Scotia-Glenville Central School District is committed to provide a safe and healthful work environment. In pursuit of this endeavor, the following Exposure Control Plan (ECP) is provided to eliminate or minimize occupational exposure to bloodborne pathogens in accordance with OSHA Bloodborne Pathogens Standard, Title 29 Code of Federal regulations 1910.1030.

The Exposure Control Plan is a key document to assist our school district/BOCES in implementing and ensuring compliance with the Bloodborne Pathogens Standard 29 CFR Part 1910.1030, thereby protecting our employees. This ECP includes:

I. Employee exposure determination

II. The procedures for evaluating the circumstances surrounding an exposure incident, and

III. The schedule and method for implementing the specific sections of the standard, including:

• Methods of Compliance

• Hepatitis B vaccination and post-exposure follow-up

• Training and communication of hazards to employees

• Recordkeeping

•ECP throughout this plan means Exposure Control Plan

PROGRAM ADMINISTRATION

• The Superintendent is responsible for the implementation of the ECP. The BOCES District Safety Specialist will maintain and update the written ECP at least annually and whenever necessary to include new or modified tasks and procedures.

• Those employees who are reasonably anticipated to have contact with or exposure to blood or other potentially infected materials are required to comply with the procedures and work practices outline in this ECP.

• The Director of Facilities & Operations will have the responsibility for written housekeeping protocols and will ensure that effective disinfectants are purchased.

• The School Nurse will be responsible for ensuring that all medical actions required are performed and that appropriate medical records are maintained with assistance from Capital Region BOCES as needed.

• The BOCES District Safety Specialist will be responsible for training, documentation of training, and making the written ECP available to employees, OSHA and NIOSH representatives.

• The Director of Facilities & Operations will maintain and provide all necessary personal protective equipment (PPE), engineering controls (i. e., sharp containers, etc.), labels, and red bags as required by the standard.

• The Director of Facilities & Operations will ensure that adequate supplies of the aforementioned equipment are available.

EMPLOYEE EXPOSURE DETERMINATION

I. EMPLOYEE EXPOSURE DETERMINATION

A. As part of the exposure determination section of our ECP, the following is a list of all job classifications at our establishment in which all employees have occupational exposure:

JOB CLASSIFICATIONS IN WHICH ALL EMPLOYEES HAVE OCCUPATIONAL EXPOSURE TO BLOODBORNE PATHOGENS

Below are listed the job classifications in our facility where all employees may have reasonably anticipated exposure to human blood and other potentially infectious materials:

JOB TITLE DEPARTMENT/LOCATION EXPOSURE

Cleaner Buildings and Grounds Dept. YES
Custodian Buildings and Grounds Dept. YES
Maintenance Buildings and Grounds Dept. YES
Nurse Health Office YES

NOTE: All other staff that is indicated within the school district/BOCES is trained in Infection Control and Universal Precautions. They are informed of the “Good Samaritan” acts, which result in exposure to blood or other potentially infectious materials from assisting a fellow employee (i. e. assisting a co-worker/student with a nosebleed, giving CPR or first aid). During the training it is explained to each employee about the Post-Exposure evaluation and follow-up.

COMMENTS: Case by case scenarios as approved by the Superintendent or his designee and needed or requested by an employee, i.e., if a special education student needs hands-on attention with blood or OPIM, which is currently not needed in the district.

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B. This section only applies to employees who are designated to render first aid assistance, but this assistance is not their primary work assignment. First aid providers who are in this collateral duty category at this facility are listed below:

Coaches, Physical Education Personnel

Scotia-Glenville Central School District has decided to:

  • Offer hepatitis B vaccination to the first aid provider after a first aid incident
  • Offer hepatitis B vaccination to all occupations identified to be at high risk
  • Offer post-exposure vaccination on a case by case

In the event of a first aid incident where blood or other potentially infectious materials (OPIM) are present, the employee(s) providing aid assistance is (are) instructed to report to the School Nurse before the end of their work day.

The School Nurse will maintain a report (Exposure form) which describes name of the first aider, date, time and description of incident.

The Superintendent or Designee will ensure that any first aider that desires the vaccine series after an incident involving blood or OPIM will receive it as soon as possible, but no later than twenty four hours after the incident.

The Capital Region BOCES District Safety Specialist will train first aid providers on the specifics of the reporting procedures, in addition to all the training required in the Standard.

EFFECTIVE DATES

II. EFFECTIVE DATES-CODE OF FEDERAL REGULATIONS

Bloodborne Pathogens Standards
(Including Universal Precautions)
March 6, 1992

Exposure Control Plan
May 5, 1992

Recordkeeping
June 4, 1992

Information and Training
June 4, 1992

Methods of compliance (Except Universal Precautions)
July 6, 1992

Hepatitis B Vaccination and Post-Exposure Evaluation and
Follow-Up
July 6, 1992

Labels and Signs
July 6, 1992

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EXPOSURE CONTROL PLAN

III. METHODS OF IMPLEMENTATION AND CONTROL

1.0 Universal Precautions

1.1 As of March 6, 1992, all employees will utilize Universal Precautions. Universal Precautions is an infection control method which requires employees to assume that all human blood and specified human body fluids are infectious for HIV, HBV and other bloodborne pathogens and must be treated accordingly.

2.0 Exposure Control Plan (ECP)

2.1 Employees covered by the Bloodborne Pathogens Standard, including school nurses, will receive an explanation of this ECP during their initial training session. It will also be reviewed in their annual refresher training. All employees, including non-managerial employees covered by the Plan, will have an opportunity to review this Plan at any time during their work shifts by contacting the District Office. Any questions, comments, or input an employee may have regarding the Plan should be directed to the Superintendent and/or designee.

Employees seeking copies of the Plan may contact the District Office. A copy of the Plan will be made available free of charge and within 15 days of the request.

2.2 The Superintendent and Capital Region BOCES will also be responsible for reviewing and updating the ECP annually or sooner if necessary to reflect any new or modified tasks and procedures, which affect occupational exposure, and to reflect new or revised employee positions with occupational exposure.

ENGINEERING CONTROLS

3.0 Engineering Controls and Work Practices

3.1 Engineering controls and work practice controls will be used to prevent or minimize exposure to bloodborne pathogens. The specific engineering controls and work practice controls we will use and where they will be used are listed below:

Sharps containers-Nurses office
Covered Cans-Nurses office
Providing readily accessible hand washing facilities-Nurses office, Custodial areas

Examples of engineering controls include, but are not limited to:

• self-sheathing needles
• puncture-resistant disposal containers for contaminated sharps, orthodontia wire, or broken glass
• mechanical needle recapping devices
• bio-safety cabinets
• ventilated laboratory hoods

New technology for needles and sharps will be evaluated and implemented whenever possible to further prevent accidental needle sticks and cuts. Our engineering controls (i. e. sharps containers, etc.) will be inspected, maintained, or replaced as needed and are located in the nurse’s office.

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Work Practices:

Examples of work practice controls include, but are not limited to:

• following Universal Precautions when dealing with situations that involve blood or OPIM

• providing readily accessible hand washing facilities

• washing hands immediately or as soon as feasible after removal of gloves

• at non-fixed sites (i. e., emergency scenes, mobile blood collection sites) which lack hand washing facilities, providing interim hand washing measure, such as antiseptic towelettes and paper towels. Employees can later wash their hands with soap and water as soon as feasible

• washing body parts as soon as possible after skin contact with blood or other potentially infectious materials occurs.

• prohibiting the recapping or bending of needles

• shearing or breaking contaminated needles is prohibited

• labeling

• equipment decontamination

• prohibiting eating, drinking, smoking, applying cosmetics or lip balm and handling contact lenses in work areas where there is a likelihood of occupational exposure

• prohibiting food and drink from being kept in refrigerators, freezers, shelves, cabinets or on counter tops or bench tops where blood or other potentially infectious materials are present

• requiring that all procedures involving blood or other potentially infectious materials shall be performed in such a manner as to minimize splashing, splattering, and generation of droplets of these substances

• placing specimens of blood or other potentially infectious materials in a container which prevents leakage during collection, handling, processing, storage, transport or shipping

• examining equipment which may become contaminated with blood or other potentially infectious materials prior to servicing or shipping and decontaminating such equipment as necessary. Items will be labeled per the standard if not completely decontaminated.

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PERSONAL PROTECTIVE EQUIPMENT

4.0 Personal Protective Equipment (PPE)

4.1 Personal protective equipment must also be used if occupational exposure remains after instituting engineering and work practice controls, or if controls are not feasible. Training will be provided by in the use of the appropriate personal protective equipment for employees’ specific job classifications and tasks/procedures they will perform.

Additional training will be provided, whenever necessary, such as if an employee takes a new position or if new duties are added to their current position.

Appropriate personal protective equipment is required for the following tasks; the specific equipment to be used is listed after the task:

TASK EQUIPMENT

Blood/body fluid spill
Gloves, absorbent, disinfectant, plastic bags

Providing first aid/CPR
Gloves, mouth piece, gauze, soap, bandaids

Whenever possible, the injured person should be encouraged to care for his/her own minor bleeding or injury once he/she is stabilized the absence of barrier equipment should not preclude providing assistance to a person with a bleeding injury. Whenever possible, take individual to health office for appropriate care.

The Personal Protective Equipment available in the school district includes:

Examples of PPE items include:

• gloves
• gowns
• laboratory coats
• face shields
• masks
• eye protection(splash-proof goggles, safety glasses with side shields)
• resuscitation bags and mouthpieces (should be available in nurse’s office)

4.2 As a general rule, all employees using PPE must observe the following precautions:

• Wash hands immediately or as soon as feasible after removal of gloves or other personal protective equipment.

• Remove protective equipment before leaving the work area and after a garment becomes contaminated.

• Place used protective equipment in appropriately designated areas or containers when being stored, washed, decontaminated, or discarded.
• Wear appropriate gloves when it can be reasonably anticipated that you may have contact with blood or other potentially infectious materials and when handling or touching contaminated items or surfaces. Replace gloves if torn, punctured, contaminated, or if their ability to function as a barrier is compromised.
• Following any contact of body areas with blood or any other infectious materials, you must wash your hands and any other exposed skin with soap and water as soon as possible. Employees must also flush exposed mucous membranes (eyes, mouth, etc.) with water.
• Utility gloves may be decontaminated for reuse if their integrity is not compromised. The decontamination procedure will consist of .
• Discard utility gloves when they show signs of cracking, peeling, tearing, puncturing, or deterioration.
• Never wash or decontaminate disposable gloves for reuse or before disposal.
• Wear appropriate face and eye protection such as a mask with glasses with solid side shields or a chin-length face shield when splashes, sprays, spatters, or droplets of blood or other potentially infectious materials pose a hazard to the eye, nose, or mouth.
• If a garment is penetrated by blood and other potentially infectious materials, the garment(s) must be removed immediately or as soon as feasible. If a pullover scrub (as opposed to scrubs with snap closures) becomes minimally contaminated, employees should be trained to remove the pull-over scrub in such a way as to avoid contact with the outer surface; e. g., rolling up the garment as it is pulled toward the head for removal. However, if the amount of blood exposure is such that the blood penetrates the scrub and contaminates the inner surface, not only is it impossible to remove the scrub without exposure to blood, but the penetration itself would constitute exposure. It may be prudent to train employees to cut such a contaminated scrub to aid removal and prevent exposure to the face.
• Repair and/or replacement of PPE will be at no cost to employees.

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TRAINING

5.0 Training

5.1 All employees who have or are reasonably anticipated to have occupational exposure to bloodborne pathogens will receive training conducted by the BOCES District Safety Specialist.

The BOCES District Safety Specialist will inform employees of the epidemiology, symptoms, and transmission of bloodborne diseases. In addition, the training program will consist of:

• A copy and explanation of the standard
• Epidemiology and symptoms of bloodborne pathogens
• Modes of transmission
• The Exposure Control Plan and how to obtain a copy
• Methods to recognize exposure tasks and other activities that may involve exposure to blood
• Use and limitations of Engineering Controls, Work Practices and PPE
• PPE – types, use, location, removal, handling, decontamination, and disposal
• PPE – the basis for selection
• Hepatitis B Vaccine – offered free of charge. Training will be given prior to vaccination on its safety, effectiveness, benefits, and method of administration.
• Emergency procedures – for blood and other potentially infectious materials
• Exposure incident procedures
• Post-exposure evaluation and follow-up
• Signs and labels – and/or color coding
• Questions and answer session

An Employee Education and Training Record will be completed for each employee upon completion of training. This document will be kept with the employee’s records at the District Office.

HEPATITIS B VACCINATION

6.0 Hepatitis B Vaccination

6.1 The BOCES District Safety Specialist will provide information on Hepatitis B vaccinations addressing its safety, benefits, efficacy, methods of administration and availability. The Hepatitis B vaccination series will be made available at no cost within 10 days of initial assignment to employees who have occupational exposure to blood or other potentially infectious materials unless:

• the employee has previously received the series
• antibody testing reveals that the employee is immune
• medical reasons prevent taking the vaccination; or
• the employee chooses not to participate

All employees that have an occupational exposure are strongly encouraged to receive the Hepatitis B vaccination series. However, if an employee chooses to decline HB vaccination, then the employee must sign a statement to this effect.

Employees who decline may request and obtain the vaccination at a later date at no cost. Documentation of refusal of the HB vaccination will be kept in with the employee’s other medical records.

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POST EXPOSURE EVALUATION

7.0 Post Exposure Evaluation and Follow-up Procedures for Reporting, Documenting and Evaluating the Exposure

7.1 Should an exposure incident occur contact the School Nurse immediately. Each exposure must be documented by the employee on an “Exposure Report Form”. Should an employee/school nurse require medical treatment for an injury involving a bloodborne exposure, he/she will go to the Ellis Hospital Emergency Room for treatment and post-exposure evaluation.

7.2 An immediately available confidential medical evaluation and follow-up for all employees will be conducted by the school nurse and/or Ellis Hospital. The following elements will be performed:

• Document the routes of exposure and how exposure occurred.
• Identify and document the source individual unless the employer can establish that identification is infeasible or prohibited by State or local law
• Obtain consent and test source individual’s blood as soon as possible to determine HIV and HBV infectivity and document the source’s blood test results.
• If the source individual is known to be infected with either HIV or HBV, testing need not be repeated to determine the known infectivity.
• Provide the exposed employee with the source individual’s test results and information about applicable disclosure laws and regulations concerning the source identity and infectious status.
• After obtaining consent, collect exposed employee’s blood as soon as feasible after the exposure incident and test blood for HBV and HIV serological status.
• If the employee does not give consent for HIV serological testing during the collection of blood for baseline testing, preserve the baseline blood sample for at least 90 days. The Superintendent will review the circumstances of the exposure incident to determine if procedures, protocols and/or training need to be revised.

Note to Employer: Please Review

Note #1 Public Health Law (Article 27-F) requires information about AIDS and HIV to be kept confidential. This law requires that anyone receiving an HIV test MUST sign a consent form first. The law strictly limits disclosure of HIV -related information. When disclosure of HIV – related information is authorized by a signed release, the person who has been given the information MUST keep it confidential. Redisclosure may occur with another authorize signed release. The law only applies to people and facilities providing health or social services.

Note #2 If consent is not obtained, the employer must show that legally required consent could not be obtained. Where consent is not required by law, the source individual’s blood, if available, should be tested and the results documented.

Note # 3 If, during this time, the exposed employee elects to have the baseline sample tested, testing shall be done as soon as feasible.

Note #4 Appendices D, E and F are forms which have been provided to assist employers with gathering information that is required by the standard. If an employer chooses not to use these forms, this information must still be provided and recorded in accordance with the Standard.

Note #5 Following an exposure incident, prompt medical evaluation and prophylaxis is imperative. Timeliness is, therefore, an important factor in effective medical treatment.

Highlights of Post Exposure Evaluation and Follow-Up Requirements

• Documentation of exposure routes and how exposure incident occurred
• Identification and documentation of source individual’s infectivity, if possible
• Collection and testing of employee’s blood for HBV and HIV serological status (employee’s consent required)
• Post exposure prophylaxis when medically indicated
• Counseling
• Evaluation of reported illnesses

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HOUSEKEEPING

9.0 Housekeeping

9.1 The Director of Facilities & Operations has developed and implemented a written schedule for cleaning and decontaminating work surfaces as indicated by the standard.

Cleaning Schedule

Area Scheduled Cleaning
Day/Time Cleaners and Disinfectants Used Specific
Instructions
Nurse’s Office
Daily
Disinfectant solution
Use of gloves
Bathrooms
Daily
Disinfectant solution
Use of gloves
Classrooms
Daily
Disinfectant solution
Just areas of concern
Blood/body fluid spills
As needed
Disinfectant solution
Clean-up immediately

• Decontaminate work surfaces with an appropriate disinfectant after completion of procedures, immediately when overtly contaminated, after any spill of blood or other potentially infectious materials, and at the end of the work shift when surfaces have become contaminated since the last cleaning.

• Remove and replace protective coverings such as plastic wrap and aluminum foil when contaminated.

• Inspect and decontaminate, on a regular basis, reusable receptacles such as bins, pails, and cans that have a likelihood for becoming contaminated. When contamination is visible, clean and decontaminate receptacles immediately, or as soon as feasible.

• Always use mechanical means such as tongs, forceps, or a brush and a dust pan to pick up contaminated broken glassware; never pick up with hands even if gloves are worn.

• Store or process reusable sharps in a way that ensures safe handling

• Place regulated waste in closable and labeled or color coded containers. When storing, handling, transporting or shipping, place other regulated waste in containers that are constructed to prevent leakage.

• When discarding contaminated sharps, place them in containers that are closable, puncture-resistant, appropriately labeled or color-coded, and leak-proof on the sides and bottom.

• Ensure that sharps containers are easily accessible to personnel and located as close as feasible to the immediate area where sharps are used or can be reasonably anticipated to be found. Sharps containers also must be kept upright throughout use, replaced routinely, closed when moved, and not allowed to overfill.

• Never manually open, empty, or clean reusable contaminated sharps disposal containers. (See Medical Waste Section)

• Discard all regulated waste according to federal, state, and local regulations, i. e., liquid or semi-liquid blood or other potentially infectious material; items contaminated with blood other potentially infectious materials that would release these substances in a liquid or semi liquid state if compressed; items caked with dried blood or other potentially infectious materials and capable of releasing these materials during handling; contaminated sharps; and pathological and microbiological wastes containing blood or other potentially infectious materials.

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9.2 Laundry

The following contaminated articles will not be laundered:

Contaminated articles will be disposed of and not be laundered.

The following requirements must be met, with respect to contaminated laundry:

• Handle contaminated laundry as little as possible and with a minimum of agitation.
• Use appropriate personal protective equipment when handling contaminated laundry.
• Place wet contaminated laundry in leak-proof, labeled or color-coded containers before transporting.
• Bag contaminated laundry at its location of use.
• Never sort or rinse contaminated laundry in areas of it use.
• *Use red laundry bags or those marked with the bio hazard symbol unless universal precautions are in use at the facility and all employees recognize the bags as contaminated and have been trained in handling the bags.
• *All generators of laundry must have determined if the receiving facility uses universal precautions. If universal precautions are not used, then clearly mark laundry sent off-site with orange biohazard labels or use red bags. Leak proof bags must be used when necessary to prevent soak-through or leakage.
• When handling and/or sorting contaminated laundry, utility gloves and other appropriate personal protective equipment (i. e., aprons, mask eye protection) shall be worn.
• Laundries must have sharps containers readily accessible due to the incidence of needles and sharps being unintentionally mixed with laundry.
• Linen soiled with blood or body fluids should be placed and transported in bags that prevent leakage. If hot water is used, linen should be washed with detergent in water at least 140F-160F for 25 minutes. If low temperature (<140F) laundry cycles are used, chemicals suitable for low-temperature washing at proper use concentration should be used.

* NOTE: For these items, specify below which labeling system, red bags or biohazard labeling will be used for laundering.

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LABELING

10.0 Labeling

10.1 The following labeling method(s) will be used at our facility.
All regulated medical waste will be properly labeled with the Biohazard Label.

The School Nurse will ensure warning labels are affixed and red bags are used as required. Employees are to notify the School Nurse or the Director of Facilities & Operations if they discover unlabeled regulated waste containers.

RECORDKEEPING

11.0 Recordkeeping

11.1 Medical Records

Medical records are maintained for each employee with occupational exposure in accordance with 29 CFR 1910.20.

The School Nurse is responsible for maintenance of the required medical records and they are kept at the District Office .

In addition to the requirements of 29 CFR 1910.20, the medical record will include:

• the name and social security number of employee;
• a copy of the employee’s Hepatitis B vaccinations and any medical records relative to the employee’s ability to receive vaccination;
• a copy of all results of examinations, medical testing, and follow-up procedures as required by the standard;
• a copy of all healthcare professional’s written opinion(s) as required by the standard.

All employee medical records will be kept confidential and will not be disclosed or reported without the employee’s express written consent to any person within or outside the workplace except as required by the standard or as may be required by law.

Employee medical records shall be maintained for at least the duration of employment plus 30 years in accordance with 29 CFR 1910.20.

Employee medical record shall be provided upon request of the employee or to anyone having written consent of the employee within 15 working days.
Highlights of Medical Records

• Employee name and social security number

• Employee Hepatitis B vaccination status

• Medical testing and post exposure follow-up results

• Healthcare Professional’s written opinion

• Information provided to the healthcare professional

11.2 Training Records

The Bloodborne pathogen training records will be maintained by the BOCES District Safety Specialist at the District Office .

The training record shall include:

• the dates of the training sessions;
• the contents or a summary of the training sessions;
• the names and qualifications of persons conducting the training;
• the names and job titles of all person attending the training sessions.

Training records will be maintained for a minimum of three (3) years from the date on which the training occurred.

Employee training records will be provided upon request to the employee or the employee’s authorized representative within 15 working days.

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11.3 Transfer of Records

If the Scotia-Glenville Central School District ceases to exist and there is no successive employer to receive and retain the records for the prescribed period, the employer shall notify the Director of the National Institute for Occupational Safety and Health (NIOSH) at least three (3) months prior to scheduled record disposal and prepare to transmit them to the Director.

Highlights of Training Records

• Training dates
• Training session content or summary
• Names and qualifications of trainers
• Names and job title of all trainees

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APPENDIX P

INVESTMENT POLICY

Whenever the District has funds (including operating funds, reserve funds and proceeds of obligations) that exceed those necessary to meet current expenses, the Board of Education shall authorize the Treasurer to invest such funds in accordance with all applicable laws and regulations and in conformity with the guidelines established by this policy.

Scope: The investment policy applies to all district funds and other financial resources not needed for immediate obligations and available for investment.

Objectives: The investment and deposit of district funds shall be governed by the following objectives:

a) To conform to all applicable federal, state and local government laws, rules and regulations; and

b) To be made in a manner so as to preserve, protect, and safeguard the funds of the School District; and

c) To be sufficiently liquid so as to allow funds to be available as needed to meet the obligations of the School District; and

d) To be invested in such a way as to earn a reasonable rate of return given the first three (3) investment objectives.

Delegation of authority: The authority to deposit and invest funds is delegated to the Treasurer, or the Treasurer’s designee. These functions shall be performed in accordance with the applicable sections of the General Municipal Law and the Local Finance Law of the State of New York. The Treasurer shall insure that an adequate internal control structure exists which provides a satisfactory level of accountability and regulation of subordinate employees.

Standard of care/prudence: The Treasurer, in the investment process, shall be expected to act responsibly in recognition of the public trust and shall seek to avoid any act of commission or omission that might impair the public confidence and /or create the appearance of impropriety. The purchase and sale of securities and certificates of deposit shall be made through a competitive process. Investments shall be made with judgment and care that persons of prudent discretion and intelligence, having in mind the objectives set forth above, not for speculation, but for investment, considering the safety of the principal as well as the probable income to be derived.

Internal controls: All funds collected or received by any district officer or employee shall be deposited into accounts designated by the Treasurer. The Treasurer shall establish and monitor controls reasonably calculated to safeguard deposits and investments against loss from an unauthorized use or disposition and to assure that transactions are executed in accordance with the relevant authorization and are managed in compliance with applicable laws and regulations. The Treasurer, in conjunction with the School Business Administrator, shall be responsible for the timely and complete recording of all financial transactions, including deposits and investment transactions.

Designation of depositories: The Board of Education shall designate the banks and trust companies authorized for the deposit of funds at the Annual Organizational Meeting and thereafter, as needed.

Collateralization of deposits: All deposits in excess of the amount insured under provisions of the Federal Deposit Insurance Act shall be secured in a manner consistent with General Municipal Law §10.

Safekeeping and collateralization: Eligible securities used for collateralizing deposits shall be held by a third party bank or trust company in accordance with security and custodial agreements approved by the district. The security and custodial agreements shall conform to all requirements of General Municipal Law §10.

Permitted investments: Subject to the limitations and requirements set forth in General Municipal Law, §11, district funds not immediately needed for expenditure, except monies the investment of which is otherwise provided by law, may be invested in the following types of legally permitted investments only:

a) Savings accounts, money market accounts, demand deposit accounts or certificates of deposit issued by a bank or trust company located and authorized to do business in New York.

b) Obligations of the United States of America or obligations by agencies of the United States of America where payment of principal and interest is guaranteed by the United States of America.

c) Obligations of the State of New York.

d) Repurchase agreements involving the purchase and sale of direct obligations of the United States Government; or repurchase agreements involving Notes or Tax Anticipation Notes of other school districts and/or municipalities with the approval of the State Comptroller and the Board of Education.

All investment obligations shall be payable or redeemable at the option of the Scotia-Glenville Central School District within such times as the proceeds will be needed to meet expenditures for purposes for which the moneys were provided and, in the case of obligations purchased with the proceeds of bonds or notes, shall be payable or redeemable at the option of the Scotia-Glenville Central School District within two years of the date of purchase.

Authorized financial institutions and dealers: All financial institutions with which the district conducts business must be credit worthy.  Banks shall provide their most recent Consolidated Report of Condition (Call Report) at the request of the Scotia-Glenville Central School District. The Treasurer is responsible for evaluating the financial position and maintaining a listing of proposed depositories and custodians. Such listing shall be evaluated at least annually.

Purchase of investments: Purchase of investments may be made:

a) Directly through a bank or an authorized financial institution.

b) By participation in a cooperative investment program with another authorized governmental entity pursuant to Article 5G of the General Municipal Law where such program meets all the requirements set forth in the Office of the Comptroller Opinion No. 88-46 and the specific program has been authorized by the governing board.

All purchased obligations, unless registered or inscribed in the district’s name shall be purchased through, delivered to and held in the custody of a bank or trust company. Such obligations shall be held separately from the general assets of the custodial bank or trust company, pursuant to the terms of a written agreement which conforms with the requirements above for collateral and shall be purchased, sold, or presented for redemption or payment by such bank or trust company only upon the prior written authorization of the officer authorized to make the investment or designees. All such transactions shall be confirmed in writing to the Scotia-Glenville Central School District by the bank or trust company.

Schedule of eligible securities for collateralization:

a) Obligations issued or fully insured or guaranteed as to the payment of principal and interest, by the United States of America, an agency thereof or a United States government sponsored corporation.

b) Obligations issued or fully insured or guaranteed by the State of New York, obligations issued by a municipal corporation, school district or district corporation of such State or obligations of any public benefit corporation, which under a specific State statute may be accepted as security for deposit of public monies.

c) Obligations issued by states (other than the State of New York) of the United States rated in one of the three highest rating categories by at least one nationally recognized statistical rating organization.

d) Obligations of counties, cities and other governmental entities of a state other than the State of New York having the power to levy taxes that are backed by the full faith and credit of such governmental entity and rated on one of the three highest rating categories by at least one nationally recognized statistical rating organization.

Implementation:

Using the policy as a framework, regulations and procedures shall be developed which reflect:

a) A list of authorized investments;

b) Procedures including a signed agreement to insure the School District’s financial interest in investments;

c) Standards for written agreements consistent with legal requirements;

d) Procedures for the monitoring, control, deposit and retention of investments and collateral which shall be done at least once a month;

e) Standards for security agreements and custodial agreements consistent with legal requirements;

f) Standards for diversification of investments including diversification as to type of investments, and firms and banks with whom the School District transacts business.

Additional: The Treasurer, or the Treasurer’s designee, shall submit to the Board of Education a monthly investment report which shall indicate new investments, existing investments, date of investment, date of maturity, interest rate, year-to-date and anticipated yields, and such other matters as the Treasurer deems appropriate.

The Treasurer, or the Treasurer’s designee, shall be authorized to consult with financial advisors when appropriate.

Ref:   Education Law §§1604-a; 1723-a; 2503(1); 3652

General Municipal Law §§10; 11; 39

Local Finance Law §165.

Adopted November 14, 1988
Revised September 13, 1993
Revised September 14, 1998
Revised July 11, 2005
Revised July 12, 2004
Revised July 14, 2003
Revised July 10, 2006
Revised July 9, 2007
Revised July 14, 2008
Revised July 13, 2009
Revised July 10, 2010
Revised July 11, 2011
Reviewed July 9, 2012
Reviewed July 8, 2013
Reviewed July 14, 2014
Reviewed July 13, 2015
Reviewed July 11, 2016
Reviewed July 10, 2017
First Reading of Revised Policy November 20, 2017
Adopted: January 8, 2018

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APPENDIX Q

ACADEMIC STANDARDS AND PROCEDURES

Students on co-curricular activities who fail more than one course in a marking period are declared ineligible and placed on academic probation.

  • Students who are placed on academic probation will be notified immediately by coaches or advisors. Parents will also be notified. A student may request a hearing with the Appeals Committee.
  • A student on academic probation may not participate in any contest, meeting or special event for a period of two weeks. During this two week probation, students are encouraged to work hard to pull up any and all failing averages. A student will pick up a reinstatement form from the office.
  • Students may practice/participate in no more than 50% of scheduled meetings during this probation period. The other 550% of the time they should be seeking help, making up work, studying, doing research, etc. as appropriate.
  • At the conclusion of the two week probation, a student may be taken off probation if the student takes a reinstatement form to the teacher or teachers of the courses he/she failed and the teacher states that they are now passing and in good standing.
  • If after two weeks the academic standard is not achieved, probation continues until such the time the standard is reached.

BEHAVIORAL STANDARDS AND PROCEDURES

Students participating in co-curricular activities are expected to maintain appropriate standards of decorum throughout the school day.

The standards set in this policy are not any higher than those of the school policy for all students. The difference is, that students in co-curricular activities can be suspended from partial or complete participation on those activities.

I. Alcohol, Drugs, Tobacco Products

Students on co-curricular activities that are found to be involved with usage will automatically be suspended from the activity.

A student involved in the use and/or possession of alcohol or the use and/or possession of any substance prohibited by law will be required to attend a minimum of ten (10) periods of substance abuse counseling with the Student Assistance Counselor or outside agency in addition to any limitation on participation set forth herein.

Failure to attend the required substance abuse counseling sessions will result in the student exclusion from the co-curricular activity for the ten (10) week period that he/she would have attended substance abuse counseling.

A. First Offense– suspension from the activity for a period of time not to exceed 40% of the remaining part of the activity. Any portion of this percentage not completed during one activity will carry over to the next activity the student participates in. This penalty holds true whether the offense occurs during the actual activity period or any other offense during the school year.

B. Second Offense– suspension fro, all co-curricular activities for the remainder of that school year.

C. Third Offense– suspension from all co-curricular activities for the remainder of the student’s secondary career.

Offenses are cumulative during a student’s six years of secondary school.

A student has the right to a hearing by the Appeals Board.

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APPEALS COMMITTEE

Students/Parents who disagree with a suspension received from a co-curricular activity may request a hearing with the Appeals Committee. It is recommended that an appeals committee be designated by the high school and junior high school principals. This committee would be made up of the advisor for clubs, one activity advisor, one coach, one classroom teacher and one guidance counselor. The purpose of this committee would be to hear cases of extenuating circumstances from students who are placed on co-curricular probation or suspension. The inception of an appeal does not relieve the student from responsibility of improving grades or behavior during the appeals process.

GOVERNING COMMITTEE

It is recommended that all or part of the original committee plus the principal and assistant principal and guidance supervisor compromise this committee. The responsibility of this committee would be to publicize and instruct activity leaders, teachers, etc. as to the policy and would review academic/behavioral standings at the appropriate times.

The principal would be responsible to organize the committee members as to their responsibility.

Adopted August 9, 1993

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APPENDIX R

PROCUREMENT PROCEDURES

Competitive Bidding

Competitive Bidding will be conducted pursuant to General Municipal Law Section 103 for purchase contracts involving the acquisitions of commodities, materials, supplies, or equipment; for public work contracts involving the acquisition of services, labor, or construction; and for leases of personal property in excess of the respective statutory designated threshold dollar amount.

In the event a contract having been competitively bid is awarded to other than the lowest responsible dollar offer, the Purchasing Agent or his/her designee will include a written explanation setting forth the reason for the award to other than the lowest bidder in the procurement file.

A. Purchase Contracts

The Purchasing Agent or his/her designee will review the preceding year’s expenditures for the same or similar items during the month following the close of the fiscal year to determine if said expenditures aggregate to an amount in excess of the threshold amount for purchase contracts. In the event said aggregate amount exceeds the threshold, competitive bidding will be followed in the succeeding fiscal year for purchase contracts for those same or similar items which separately may not be in excess of the statutory amount.

B. Mixed Contracts

Contracts involving both goods and services will be reviewed by the Purchasing Agent on a case-by-case basis to determine whether a contract involves a substantial amount of services or substantial amount of goods in order to determine which competitive bidding threshold is applicable. The procurement file will include all documentation relied upon by the Purchasing Agent in making his/her determination.

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Exceptions to Competitive Bidding

Competitive bidding is not required and will not be conducted for procurement of goods and/or services

A. Under county contract;

B. Under a state contract;

C. Under a BOCES cooperative purchase agreement;

D. Manufactured in the state correctional institutions;

E. Purchased from agencies for the blind and severely handicapped;

F. During an emergency situation provided

1. the emergency arose out of an accident or unforeseen occurrence or condition;

2. a public building, public property, or the life, health, safety, or property of district residents are affected;

3. a situation requires immediate action which cannot await competitive bidding;

G. When of a secondhand nature and purchased from the Federal or State government or any other political subdivision or public benefit corporation within the state;

H. When goods consist of eggs, livestock, fish, dairy products (other than milk), juice, grains, and species of fresh fruits and vegetables purchased directly from producers or growers;

I. From a sole source or when only one possible source exists such as patented goods or service or public utility services;

J. Determined by State Legislature to be excepted from competitive bidding.

The Purchasing Agent or his/her designee shall indicate in writing the following regarding any procurements made pursuant to the exceptions listed above and include said writing in the procurement file:

A. Vendor

B. Goods and/or service

C. Price

D. Exception

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Noncompetitive Bidding Procurements

When a procurement for goods or services is not statutorily required to be competitively bid, the following procedure shall be followed to assure the prudent and economical use of public money, in the best interest of the taxpayers, and to facilitate the acquisition of goods and services of maximum quality at the lowest possible cost under the circumstances.

Purchase Contracts

A. Below $20,000.00 but more than $5,000.00, the Purchasing Agent or his/her designee shall solicit written quotes from three or more suppliers.

B. Below $5,000.00 but more than $1,000.00, the Purchasing Agent or his/her designee shall solicit verbal quotes from three or more suppliers.

C. Below $1,000.00, the Purchasing Agent or his/her designee shall solicit verbal quotes sufficient to make an informed procurement decision in the best interest of the district.

Contracts for Public Works

A. Below $35,000.00 but more than $10,000.00, the Purchasing Agent or his/her designee shall solicit written quotes from three or more contractors/suppliers.

B. Below $10,000.00 but more than $5,000.00, the Purchasing Agent or his/her designee shall solicit verbal quotes from three or contractors/suppliers.

C. Below $5,000.00, the Purchasing Agent or his/her designee shall solicit verbal quotes sufficient to make an informed procurement decision in the best interest of the district.

Leases

Leases of personal property below $10,000.00, the Purchasing Agent or his/her designee shall solicit written quotes from three lessor/vendors.

The Purchasing Agent or his/her designee will include in the procurement file the supporting written documentation for compliance with the foregoing as follows:

A. Verbal quotes: the telephone log or calendar date indicating the date, item or service desired, price quoted and name of vendor/contractor or vendor/contractor representative supplying the information.

B. Written quotes: vendor’s written quote containing the date, description of item or detail of service to be provided, price quoted, name of contract.

Professional Services

The Board of Education will determine when the solicitations of proposals for professional services are in the best interest of the district. If such determination is made:

A. The Purchasing Agent or his/her designee will check listings of professionals and consult other local governments to compile a list of professionals available to provide the needed services.

B. The Purchasing Agent and his/her designee will contact three or more professionals and/or professional firms and request written proposals detailing the services required to compile a list of professionals available to provide the needed service.

All responses to a request for a proposal for professional services received shall be reviewed by a committee consisting of the Superintendent of Schools, the Director of Curriculum and Instruction and the Purchasing Agent, which shall review the proposals submitted considering price, experience, staffing, and suitability for the needs of the district. The Committee will make a recommendation to the Board who may in its discretion accept the recommendation of the Committee, and appoint the recommended professional(s), or in form, or reject the recommendation and determine it is in the best interest of the school district to appoint (an) other professional (s) or form to provide these professional services to the district.

The Purchasing Agent or his/her designee will include in the professional service procurement file the method used to identify the professionals/firm for the solicitation list of professionals/firms, a copy of the written solicitation request, the proposal responses, the criteria used by the Committee for evaluating the proposal requests, and any other information relevant to the selection process.

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Annual Review

The Board of Education shall solicit comments from officers involved in the district procurement policy and review these procedures annually. The Superintendent of Schools shall be responsible for conducting an annual review if the procurement policy for evaluating the internal control structure to insure compliance with the policy, and for recommending revisions to the procedure with the policy, and for recommending revisions to the procedure to the Board of Education.

The unintentional failure to comply with the provisions of GML Section 104-b shall not be grounds to void action taken or give rise to a cause of action against the school district or any officer or employee thereof.

Conflict of Interest

In addition to all other restrictions imposed under the law, no employee, officer, or agent may participate in the selection, award, or administration of a contract supported by a Federal award if he or she has a real or apparent conflict of interest. Such a conflict of interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or other interest in or a tangible personal benefit from a firm considered for a contract. The officers, employees, and agents of the District may neither solicit nor accept gratuities, favors, or anything of monetary value from contractors or parties to subcontracts, except as otherwise permitted by law.

Reviewed December 10, 2018

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APPENDIX T

TITLE IX COMPLAINT PROCEDURE

Any employee, student or other individual who feels that her or his rights under Title IX may have been violated by the District or its officials has an opportunity to seek redress through the following procedures.

A. Initial Proceedings

An individual who wishes to register a complaint about sex discrimination in the Scotia-Glenville Central School System shall discuss the matter with the principal or supervisor where the alleged discrimination took place.

A formal complaint may be registered by stating the complaint, in writing, on a Title IX complaint form within forty-five (45) school days of the time the individual knew, or should have known, of the act or condition on which the complaint is based. Complaint forms are available at each school office or the district office. This form shall include:

1. The name, address and telephone number of the complainant.

2. Specific action thought to be involved if Title IX regulations.

3. The time, place and date on which the alleged violation occurred.

4. A statement with regard to the nature of the complaint.

5. The remedy sought.

6. The signature of the complainant and date filed.

Within fourteen days after receiving such a complaint, the principal or supervisor shall reply in writing to the complainant providing a rationale for his/her judgment on the validity of the complaint and any action deemed necessary. A copy of the written complaint and response by the principal or supervisor will be forwarded to the Director of Curriculum and Instruction, Title IX Coordinator for the Scotia-Glenville School District.

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B. Appeal

If the complaint has not been resolved satisfactorily in the initial proceedings, the complainant may be within fourteen (14) days of the receipt of the written responses from the principal or supervisor, file a letter of appeal with the District Title IX Coordinator, asking that the Coordinator or designated representative review the allegations stated in the complaint. Title IX Coordinator, Scotia- Glenville Central Schools, 900 Preddice Parkway, Scotia, NY 12302

The Title IX Coordinator or designated representative shall review information presented by the complainant, principal and/or supervisor and if necessary, conduct an investigation of the matter. The Director of Curriculum and Instruction will then respond to the complainant in writing within fourteen (14) days after receipt of the written appeal by the district office.

Title IX Coordinator:
Director of Curriculum and Instruction
Scotia-Glenville Central School District
900 Preddice Parkway
Scotia, NY 12302

Telephone: 518-382-1218

Title IX, March 18, 1976
Revised August 8, 1994

TITLE IX COMPLAINT FORM

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APPENDIX U

FAMILY AND MEDICAL LEAVE ACT

(Administrative Regulations and Procedures)

1. Pursuant to the Family and Medical Leave Act of 1993, eligible staff members shall be entitled to a total of twelve (12) work weeks of unpaid leave during any 12-month period for one or more of the following:
a. Because of the birth of a son or daughter of the staff member and in order to care for such son or daughter. Such leave entitlement shall expire at the end of the 12 month period beginning on the date of such child’s birth.

b. Because of the placement of a son or daughter with the staff member for adoption or foster care. Such leave entitlement shall expire at the end of the 12 month period beginning on the date of such child’s placement.
c. In order to care for the spouse, a son, daughter or parent of the staff member, if such spouse, son, daughter or parent has a serious health condition.

d. Because of a serious health condition of the staff member that makes him/her unable to perform the functions of his/her position.

An eligible staff member will first be required to substitute any accrued vacation leave and personal leave when leave is taken pursuant to paragraphs (a), (b), and ( c) above and sick leave when the leave is taken pursuant to subsection (d) above.

2. Definitions

a. “Eligible” staff member shall mean”

(1) a staff member who has been employed by the School District for at least twelve prior to requesting leave or

(2) a staff member who has been employed for at least 1250 hours of service during the previous twelve month period.

(a) hours of service to be calculated by multiplying the number of hours worked per day by the number of days per year.

b. “Serious Health Condition” shall mean any illness, injury, impairment or physical or mental condition that involves inpatient care in a hospital, hospice, or residential medical care facility or continuing treatment by a health care provider.

c. “Key employee” shall mean a staff member, salaried or unsalaried, who is a member of the ten (10%) percent highest paid employees of the School District.

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3. Notice

a. where the leave provided for hereunder is foreseeable based on an expected birth or child placement, the staff member shall provide at least thirty (30) days notice before the leave is to begin to his/her immediate supervisor.

b. where the leave provided for hereunder is foreseeable based on planned medical treatment, the staff member shall schedule the treatment so as not to disrupt the operations of the School District and shall provide his/her immediate supervisor with at least thirty (30) days notice before the leave is to begin.

c. timely notification as required by this section may be waived by the Superintendent or his/her designee upon receipt of evidence satisfactory to the Superintendent or his/her designee that a staff member was unable to make such timely notification himself or herself or by agent because if unforeseen and unanticipated circumstances beyond the control of such staff member.

d. An eligible staff member requesting leave hereunder will be given the following notice:

(1) designating the leave as Family and Medical Leave;

(2) that the leave will be counted against his/her annual entitlement;

(3) of any medical certification required and the consequence of his/her failure to provide such medical certification;

(4) that the staff member will be required first to utilize accumulated vacation and personal leave during leaves taken under 1.a, b., and c. above and additionally, where the leave is due to a serious medical condition of a staff member, accumulated sick leave must first be utilized;

(5) any health insurance premium contribution that will be required to be made by the staff member during the leave;

(6) any medical certification that may be required prior to return to duty;

(7) identification, when applicable, of the staff member as a key employee and the potential consequence that restoration may be denied following the leave;

(8) the staff member’s right to restoration to the same or an equivalent job upon the return from leave;

(9) the staff member’s liability for payment of health insurance premiums paid by the School District during the staff member’s unpaid leave, if the staff member fails to return to work after taking the leave.

4. Medical Certification

The School District may require that the staff member provide medical certification by the health care provider of the individual receiving treatment. If the School District doubts the validity of the medical certification provided by the staff member, the School District at its expense may direct the staff member to obtain the opinion of a second health care provider designated by the School District. When the second medical certification differs from the first, the School District may direct at its expense, the staff member to obtain a third opinion from a health care provider approved jointly by the School District and the staff member. The third medical certification shall be considered to be final and binding on the School District and the staff member. The School District may require subsequent periodic recertification on a reasonable basis.

Failure to submit any medical certification requested within fifteen (15) calendar days of the request, may result in the leave being denied until medical certification is submitted.

In the event leave is taken because of a serious health condition of the staff member, the School District may require prior to the staff member’s return, medical certification by a health care provider that the staff member is able to resume work.

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5. Maintenance of Health Benefits

a. Except as provided in paragraph “b” hereafter during any period that an eligible staff member takes leave pursuant to this section, the School District will maintain coverage under any group health plan in which the staff member participates for the duration of such leave at the level and under the conditions coverage would have been provided if the staff member had continues in employment continuously for the duration of such leave. The staff member shall be billed directly by the School District for his/her percentage share of the cost of such coverage, if any, during the period of the leave.

b. In the event the staff member fails to return from leave, the School District will recover the premium that the School District paid for maintaining coverage for the staff member under such group health plan during the period of unpaid leave, provided the staff member’s failure to return is not due to a continuation, recurrence, or onset of a serious health condition that would have entitled the staff member to leave under this section and the staff member has provided the School District medical certification of said serious health condition. Health insurance coverage will not be maintained by the School district beyond the expiration of the initial leave.

6. Miscellaneous

a. Spouses employed by the School District shall be limited to the aggregate number of twelve work weeks of leave to which both are entitled during any twelve-month period if such leave is taken for any other reason than the staff member is unable to perform for any other reason than the staff member is unable to perform the functions of his/her position because of a serious health condition or to care for his/her sick parent.

b. Leave shall not be taken intermittently without the consent of the Superintendent. The Superintendent in granting a written request for intermittent leave may require the staff member to transfer to an alternative position, without loss of pay or benefits, that better accommodated intermittent periods of leave than the staff member’s regular position.

c. Any eligible staff member who takes leave will be entitled to return from such leave to be restored to the position he/she held when the leave commenced or to be restored to an equivalent position with pay and benefits

7. Modifications

The Family Leave provided for herein shall be modified in accordance with any subsequent legislative action taken to repeal, modify, revise, or amend the Family and Medical Leave Act of 1993.

Adopted May 13, 1996

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SAMPLE

NOTIFICATION LETTER

Employee

RE: Family/Medical Leave Act

Your recent (request and/or notification)* for leave (has/has not) been granted. You are (eligible for leave pursuant to the Family & Medical Leave Act of 1993 which shall commence on ___________ and terminate on _______________) (not eligible for leave pursuant to the Family & Medical Leave Act of 1993 because__________________.)

This leave (will/ will not) be required to submit medical certification. If medical certification is required, it must be submitted no less than fifteen (15) calendar days from the date of this notice. If not timely submitted, the leave may be denied until the medical certification requested is submitted.

You will be required to utilize any accumulated and personal leave during the leave and where the leave is due to your serious medical condition you will also be required to utilize any accumulated sick leave.

You (will/will not) be required to contribute__________ toward the cost of any health insurance coverage premium cost during your leave as periodically billed by the School District.

If you are on leave due to your serious medical condition, you (will/ will not) be required to provide medical certification of your ability to return to duty.

You (will/ will not) have the right to restoration to the same or equivalent job upon your return from leave.

If you fail to return to work following expiration of your leave, you will be required to reimburse the School District all sums paid by the School District for your health insurance coverage premiums during the unpaid leave.

If your souse is employed by the School District also, the leave granted hereunder may also be credited against your spouse’s Family & Medical Leave entitlement.

Sincerely yours,

Superintendent

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APPENDIX V

EMERGENCY HEALTH CARE/ANAPHYLAXIS

Procedures to be followed:

A. For suspected cases of anaphylactic reaction, treatment will be rendered as quickly as possible by the school nurse or an authorized staff member. Additionally, school staff will request emergency medical assistance through the 911 emergency response system and attempt to contact the parent, guardian, or responsible family member of the patient will be made.

B. The EpiPen Auto Injector to be used for anaphylactic emergency(ies) will be maintained in the nurse’s office of each school. The principal of each school building will be advised of its location.

Adopted January 8, 1993

APPENDIX W
CONTROLLED SUBSTANCES AND ALCOHOL TESTING
POLICY NO. 9395

A. In order to assure the safety of students and staff, it is the Policy of the Scotia- Glenville Central School District that no person who has engaged in conduct involving the use of controlled substances or the misuse of alcohol as prohibited in regulations issued by the Federal Highway Administration (40 CFR 382) shall perform safety sensitive transportation functions as defined by the regulations. All transportation department employees who drive or maintain district vehicles shall be considered covered individuals for the purpose of this policy.

B. The U.S. Department of Transportation (The ‘DOT”) has issued regulations (49 CFR parts 40, 382, 391, 392, and 395) (the ‘Regulations”) pursuant to the Omnibus Transportation Employee Testing Act of 1991 (P.L. 102-143) (the “Omnibus Act”) which govern the use of drugs and alcohol by commercial motor vehicle drivers, and which also require the Scotia-Glenville School District (the “District”) to conduct mandatory drug and alcohol testing of covered drivers. The Regulations require testing to begin on January 1, 1996.

C. It is the District’s intention to comply fully with the Omnibus Act and DOT’s regulations governing drug and alcohol use and testing, and the requirements of the DOT’s regulations are hereby incorporated into this Policy. In the event DOT’s regulations are amended, this Policy and the applicable term(s), condition(s) and/or requirement(s) of this Policy shall be deemed to have been amended at that time, without the need for redrafting, in order to reflect and be consistent with DOT’s regulations. In such case, the District reserves the right to apply the amended requirements immediately, and without giving prior notice to drivers and/or applicants, unless such notice is required by DOT or another applicable law. The District also intends to comply with the applicable requirements of the Drug-Free Workplace Act of 1988, the Drug Free Schools and Communities Act, the Americans With Disabilities Act, the Family and Medical Leave Act, the Rehabilitation Act 504 and the New York State Human Rights Law.

D. The Superintendent shall promulgate administrative regulations to implement this policy and comply with the Omnibus Act and DOT Regulations.

E. Any violation of this Policy, the District’s Administrative Regulation, the Omnibus Act or DOT Regulations by a covered employee shall be grounds for disciplinary action, up to and including discharge, in a manner consistent with the District’s pre-existing policies, practices and any applicable collective bargaining agreement.

F. The superintendent shall provide for an informal administrative appeal process whereby a covered employee may appeal a positive alcohol test and/or controlled substance test. Said process shall not interfere with and DOT-mandated actions (e.g, removal from safety-sensitive functions).

Ref.: Omnibus Transportation Employee Testing Act of 1991 (P.L. 102-143) 49 CFR parts 40, 382, 391, 392 and 395)

Adopted December 11, 1995

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APPENDIX X

PEST MANAGEMENT

Structural and landscape pests can pose significant problems to people, property, and the environment. It is, therefore, the policy of the Scotia-Glenville Central School District to incorporate Integrated Pest Management (IPM) procedures for control of structural landscape pests.

Pests

Pests are populations of living organisms (animals, plants or microorganisms) that interferes with the use of the school site for human purposes. Strategies for managing pest populations will be influenced by the species and whether that species poses a threat to people, property or the environment.

Pest Management

Approved pest management plans should be developed for the site and should include any proposed pest management measurement.

Pests will be managed to:

-reduce any potential human health hazard or to protect against a significant threat to public safety

-prevent loss of or damage to school strictures or property

-prevent pests from spreading into the community, or to plant and animal populations beyond the site.

-enhance the quality of life for students, staff and others

Integrated Pest Management Procedures

IPM procedures will determine when to control pests and whether to use mechanical, physical, chemical, cultural, or biological means. IPM practitioners depend on current, comprehensive information on the pests and its environment and the best available pest control methods. Applying IPM principles prevents unacceptable levels of pest activity and damage to people, property, and the environment.

The choice of using a pesticide will be based on a review of all other available options and a determination that these options are not acceptable or are not feasible. Cost and staffing considerations alone will not be adequate justification for use of chemical control agents, and selected non-chemical control pest management methods will be implemented whenever possible to provide the desired control. It is the policy of this school district to utilize IPM principles to manage including no action, will be considered.

When it is determined that a pesticide must be used in order to meet important management goals, the least hazardous* materials will be chosen. The application of pesticides is subject to the Federal Insecticide, Fungicide and Rodenticide Act (7 United States Code 136 et seq.). school district policies and procedures, Environmental Protection Agency regulations in 40 Code of Federal Regulations, Occupational Safety, Health Administration regulations, and state and local regulations.

Education

The Buildings and Grounds Supervisor will be responsible for assigning a pest manager who will be educated to inform the staff, students and public about potential school pest problems and the IPM policies and procedures to be used to achieve the desired pest management objectives.

Recordkeeping

Records of pesticide use shall be maintained on site to meet the requirements of the state regulatory agency and school board. Records must be current and accurate if IPM is to work. In addition, pest surveillance data sheets that record the number of pests or other indicators of pest populations are to be maintained to verify the need for treatments.

Notification

This school district takes the responsibility to notify the school staff and students of upcoming pesticide treatments. Notices will be posted in designated areas at school and sent home to parents who wish to be informed in advance of pesticide applications.

Pesticide Storage and Purchase

Pesticide purchases will be limited to the amount authorized for use during the year. Pesticides will be stored and disposed of in accordance with the EPA-registered label directions and state regulations. Pesticides must be stored in an appropriate, secure site not accessible to students or unauthorized personnel.

Pesticide Applicators

Pesticide applicators must be educated and trained in the principles and practices of IPM and the use of pesticides approved by this school district, and they must follow regulations and label precautions. Applicators should be certified and comply with this school district’s IPM policy and Pest Management Plan.

*Precautionary statements are required on all pesticide labels. Signal words indicate the level of acute toxicity, the hazard to humans posed by the pesticide product. Every label bears the child hazard warning: “Keep out of Reach of Children.”

Adopted December 11, 1995

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APPENDIX Y

COMPREHENSIVE POLICY CONCERNING ACQUIRED IMMUNE DEFICIENCY SYNDROME (AIDS)

Introduction

The Board of Education recognizes the public concern over the health and social issues surrounding HIV infection. The current medical information suggests that HIV is not easily transmitted and cannot be transmitted by casual contact or the type of contact that occurs in the school setting.

The Board acknowledges the rights of students diagnosed with HIV infection or AIDS to continue their education and the interest of staff members diagnosed with HIV infection or AIDS in continuing their employment. The Board also recognizes the responsibility to protect the rights of non-infected students and staff members. IN compliance with New York State Law 27-F, the Board recognizes the strict limitations regarding the disclosure of confidential HIV information without the signed official New York State consent form. Once this referral has been made, the student and parents receive all due process rights under the IDEA (Individuals with Disabilities Education Act) and Part 200 of the Commissioner’s Regulations.

In this policy, reference to individuals with the Human Immunodeficiency Virus (HIV) includes persons in one of the three stages of HIV infection:

A. HIV presenting no symptoms,

B. Symptomatic HIV, or

C. HIV with one or more opportunistic infections, considered AIDS

Re: Students

It is the policy of the Board of Education that:

A. No student’s right to education shall be interrupted on the basis of HIV related information. All students must be afforded the same rights, privileges and services.

B. A parental request to modify the educational program of a HIV infected child must be made to the Superintendent. If the Superintendent requires a special education program, a referral to the CSE must be initiated with parental consent.

C. All students will receive instruction regarding the nature, transmission, prevention and treatment of IV infection from kindergarten through high school in an age-appropriate curriculum pursuant to the Commissioner’s Regulation. The Health Advisory Council will periodically review the HIV curriculum and make recommendations as deemed necessary.

D. All staff will receive periodic instruction regarding instruction regarding this policy and information concerning the nature, transmission, prevention and treatment of HIV infection. New information regarding HIV will be provided through written communication.

All medical information and written documentation concerning a student/staff member with HIV/AIDS will be kept in a locked file by the Superintendent. Access to information contained in this file will be limited to those identified on the Authority for Release form.

Any breach of confidentiality by individuals identified on the release form shall be subject to the conditions contained in Article 27-F of the Public Health Law and local disciplinary procedures established by the local Board of Education.

HIV/AIDS Testing

No school official shall require any student or employee to undergo any HIV related test. This policy shall not preclude school officials from requiring a student employee to undergo a physical examination, as long as no involuntary HIV related test is administered as part of such examination.

Implementation Plan

The Superintendent is directed to:

A. Develop administrative guidelines that prohibit discrimination against students and staff with HIV/AIDS.

B. Establish and publish standard procedures for resolution of alleged violations of the guidelines prohibiting discrimination against students and staff with HIV/AIDS.

C. Administer a comprehensive educational program regarding HIV/AIDS for all students/staff and the community. The program shall include:

1. the development and delivery of a comprehensive HIV/AIDS education program, and

2. The provision for mandatory in-service training for all staff regarding this policy and the standard procedures related to infection control pertaining to students and staff with HIV infection or AIDS.

Adopted April 13, 1992

Authorization for Release of Confidential HIV* Related Information

Confidential HIV related information is any information indicating that a person had an HIV related test, or has HIV infection, HIV related illness or AIDS, or any information which could indicate that a person has been potentially exposed to HIV.

Under New York State Law, except for certain people, confidential HIV related information can only be given to persons you allow to have it by signing a release. You can ask for a list of people who can be given confidential HIV related information without a release form. You do not have to sign the form, and you can change your mind at any time.

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If you experience discrimination because of the release of HIV related information, you may contact the New York State Division of Human Rights at (212) 870-8624 or the New York City Commission of Human Rights at (212) 588-5493. These agencies are responsible for protecting your rights.

*Name of person whose HIV related information will be released:

Name and address of person signing this form (if other than above):

Relationship to person whose HIV information will be released:

Name and address of person who will be given HIV related information:

Reason for release of HIV related information:

Time during which release is authorized:

From: To:

My questions about this form have been answered. I know that I do not have to allow release of HIV related information, and that I can change my mind at any time.

__________________________________________
Date Signature

*Human Immunodeficiency Virus that causes AIDS.

New York State approved form
February 1989

Certification of Health Care Provider
(Family and Medical Leave Act of 1993)

1. Employee’s Name:
2. Patient’s Name (if different from employee)
3. The attached sheet describes what is meant by a “serious health condition” under the Family and Medical Leave Act. Does the patient’s condition* qualify under any of the categories described? If so, please check the applicable category.

(1)___ (2)___ (3)___ (4)___ (5)___ (6)___, or None of the above

4. Describe the medical facts which support your certification, including a brief statement as to how the medical facts meet the criteria of one of these categories:

5.a. State the approximate date the condition commenced, and the probable duration of the condition ( and also the probable duration of the patient’s present incapacity* if different):

b. Will it be necessary for the employee to take work only intermittently or to work on a less than full schedule as a result of the condition (including for treatment described in item 6 below)?______

If yes, give duration:

C. If the condition is a chronic condition (condition #4) or pregnancy, state whether the patient is presently incapacitated* and the likely duration and frequency of episodes of incapacity**:

6.a. If additional treatments will be required for the condition, provide an estimate of the
probable number of such treatments:

If the patient will be absent from work or other daily activities because of treatment or an intermittent part-time basis, also provide an estimate of the probable number an individual between such treatments, actual or estimated dates of treatment if known, and period required for recovery if any:

b. If any of these treatments will be provided by another provider of health services (e.g. physical therapist), please state the nature of the treatments:

* Here and elsewhere on this form, the information sought releases only to the condition for which the employee is taking FMLA leave.

** “Incapacity”, for purposes of FMLA, is defined to mean inability to work, attend school or perform other regular daily activities due to the serious health condition, treatment therefore, or recovery there from.

c. If a regimen of continuing treatment by the patient is required under your supervision, provide a general description of such regimen (e.g., prescription drugs, physical therapy requiring special equipment):

7.a. If a medical leave is required for the employee’s absence from work because of the employee’s own condition (including absences due to pregnancy or a chronic condition), is the employee unable to perform work of any kind?____

b. If able to perform some work, is the employee unable to perform any one or more of the essential functions of the employee’s job (the employee or the employer should supply you with information about the essential job functions)? ________ If yes, please list the essential functions the employee is unable to perform:

c. If neither a. or b. applies, it is necessary for the employee to be absent from work for treatment? _________

8.a. If leave is required to care for a family member of the employee with a serious health condition, does the patient require assistance for basic medical or personal needs or safety, or for transportation?______

b. If no, would the employee’s presence to provide psychological comfort be beneficial to the patient or assist in the patient’s recovery? ______

c. If the patient will need care only intermittently or on a part-time basis, please indicate the probable duration of this need:

_________________________________ _______________________________
(Signature of Health Care Provider) (Type of practice)

_________________________________________________________ _______________ (Address) (Phone number)

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To be completed by the employee needing family leave care for a family member:
State the care you will provide and an estimate of the period during which care will be provided, including a schedule if leave is to be taken intermittently or if it will be necessary for you to work less than a full schedule:

__________________________________________ _______________
(Employee signature) (date)

A “Serious Health Condition” means an illness, injury, impairment, or physical or mental condition that involves the following:

1. Hospital Care

Inpatient care (i.e., an overnight stay) in a hospital, hospice, or residential medical care facility, including any period of incapacity* or subsequent treatment in connection with or consequent to such impatient care.

2. Absence Plus Treatment

(a) A period of incapacity* of more than three consecutive calendar days (including any subsequent treatment period of incapacity* relating to the same condition), that also involves:

(1) Treatment** two or more times by a health care provider, by a nurse or physician’s assistant under direct supervision of a health care provider, or by a provider of health care services (e.g., physical therapist) under orders of, or by referral by, a health care provider; or

(2) Treatment by a health care provider on at least one occasion which results in a regimen of continuing treatment¹ under the supervision of the health care provider.

3. Pregnancy

Any period of incapacity due to pregnancy, or for prenatal care.

4. Chronic Conditions Requiring Treatments

A chronic condition which:

(1) Requires periodic visits for treatment by a health care provider, or by a nurse or physician’s assistant under direct supervision of a health care provider;

(2) Continues over an extended period of time (including recurring episodes of a single underlying condition); and

(3) may cause episodic rather than a continuing period of incapacity* (e.g., asthma, diabetes, epilepsy, etc).

5. Permanent/Long-term Conditions Requiring Supervision

A period of incapacity* which is permanent or long-term due to a condition for which treatment may not be effective. The employee or family member must be under the continuing supervision of, but need not be receiving active treatment by, a health care provider. Examples include Alzheimer’s, a severe stroke, or the terminal stages of a disease.

6. Multiple Treatments (Non-Chronic Conditions)

Any period of absence to receive multiple treatments (including any period of recovery there from) by a health care provider or by a provider of health care services under orders of, or on referral by, a health care provider, either for restorative surgery after an accident or other injury, or for a condition that would likely result in a period of incapacity* of more than thee consecutive calendar days in the absence of medical intervention or treatment, such as cancer (chemotherapy, radiation, etc.) severe arthritis physical therapy), kidney disease (dialysis).

**Treatment includes examination to determine if a serious health condition exists and evaluations of the conditions. Treatment does not include routine physical examination, eye examination, or dental examination.

¹A regimen of continuing treatment includes, for example, a course of prescription medication (e.g., an antibiotic) or therapy requiring special equipment to resolve or alleviate the health conditions. A regimen of treatment does not include the taking of over-the counter medications such as aspirin, antihistamines, or salves, or bed-rest, drinking fluids, exercise, and other similar activities that can be initiated without a health care provider.

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APPENDIX Z

COMPREHENSIVE POLICY CONCERNING ALCOHOL AND OTHER SUBSTANCES

INTRODUCTION

The Board of Education of the Scotia-Glenville Central Schools is committed to the prevention of the use and/or abuse of alcohol, tobacco and other chemical substances. Throughout this document, the terms chemical abuse and substance abuse refer to alcohol, tobacco, cocaine, marijuana, steroids and all controlled substances according to the laws of New York State. This policy describes the District Philosophy regarding substance abuse prevention and the comprehensive program used to promote healthy lifestyles for all students and staff.

1. No student or staff member may use, possess, sell or distribute alcohol or other drugs, nor may use or possess drug paraphernalia on school grounds or at any school-sponsored event, except medication prescribed by a physician. The inappropriate use of prescription and over-the-counter drugs shall also be prohibited.

2. The inappropriate use of prescription and over-the-counter medications is prohibited.

3. The District will continue to provide a sequential K-12 curriculum dealing with the issues of alcohol, tobacco and chemical abuse within a comprehensive health education program.

4. The District will continue to work together with the Community Task Force, local PTA’s/PTSA’s , and other community groups to provide a comprehensive prevention and intervention program for students, staff, parents and the community.

5. The District will provide a current resource list of district and community alcohol and substance abuse services to assist students and their families and staff in need of intervention program for students, staff, parents and the community.

6. Individuals who violate the comprehensive school policy will be subject to disciplinary action as outlined in the staff and student handbooks. Appropriate referrals to school and community resources will be made. The laws of confidentiality and the rights of the individual will be maintained.

7. This policy will be reviewed on a biennial basis with the Health Advisory Committee, the Superintendent of Schools and the Board of Education. The Health Advisory Committee will be chaired by the District Health Coordinator.

8. The District will disseminate the Comprehensive Policy to all students and staff at the commencement of the school year. All students and their families, as well as all District employees shall be informed of the alcohol and substance abuse policies, regulations, associated disciplinary actions and referral.

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PHILOSOPHY

The District is committed to the goal of reducing and eliminating alcohol, tobacco and other substances use/abuse. In the development of positive self-concept, attitudes and behaviors that contribute to a healthy drug free life. The primary prevention program shall include:

1. A sequential K-12 prevention curriculum that provides for:

-Accurate and timely age appropriate information about alcohol, tobacco, and other substances. The Program provides information that includes physical, psychological, and social consequences of substance abuse.

-Assisting students in developing skills that empower them to resist the use/abuse of alcohol and other substance abuse.

-Helping students recognize risk factors for alcohol and other substance use/abuse of alcohol and other substances.

-Helping students recognize the high risk factors for alcohol and other substance use/abuse and identify the steps needed for risk reduction.

-Helping students recognize the high risk behaviors involved in alcohol/substance abuse and possible health consequences of such behavior, i.e., AIDS.

-Helping students develop self-esteem and respect for others.

-Helping students develop social skills that assist them in their relationships.

-Helping students develop social skills that assist them in their relationships with family, friends and community members.

-Helping students recognize stresses and its consequences and providing constructive methods for risk reduction.

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2. The District together with the Scotia-Glenville Community Task Force will provide training for parents and other community members concerning their role in alcohol and other substance abuse prevention among Scotia-Glenville youth.

-Encourage all community members to support the District Policy concerning alcohol and other substances. Local Task Force and PTA/PTSA meetings will serve as forums to inform the parents and community at large.

-Offer a variety of positive alternatives to substance use/abuse through school programs and extracurricular activities. Offer peer leadership programs that encourage secondary students to work together with elementary students.

-Educate parents and staff about the network of intervention services provided by the District and community. Provide guidance concerning the referral process.

INTERVENTION

The goal of all District intervention programs is to provide services to students and staff that will enable high risk individuals to avoid involvement with alcohol and other substances and assist those already involved with such substances in eliminating their use/abuse.

The components of the intervention programming shall include:

1. Providing alcohol and other substance abuse assessment and counseling services through guidance counselors, student assistance counselors, school psychologists, and school social workers. Information concerning these recourses will be made available through parent-principal newsletters, letters to the public, student handbooks, student assistance counselor presentation and class meetings.

2. Continue to utilize the District referral process through district services and community providers.

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EMPLOYEE ASSISTANCE PROGRAM

The Scotia-Glenville Central School District and all bargaining units of the District mutually agree that substance use/abuse and other behavioral/medical problems which affect an individual’s health, family life, safety, participation in community affairs, interpersonal relationships and job performance are treatable. All information may be found in the current contact documents.

It is mutually agreed to initiate an Employee Assistance Program in order to:

-identify the problem early;
-motivate the employee to seek help;
-direct the employee to the best assistance possible.

An Employee Assistance Committee consisting of a representative from each bargaining unit, the Superintendent of Schools (or designee) and a Coordinator implement coordinate and monitor the program.

All information shared with the Coordinator is strictly confidential. Employees who seek assistance on a voluntary or involuntary basis will not jeopardize their job security or promotional opportunities. Information obtained from or about an employee as a result of his/her participation in the program will not be made available to anyone to follow through with the referrals for diagnosis and receive prescribed therapy.

DISCIPLINARY MEASURES

Any student or staff member allegedly in violation of this Comprehensive Policy shall be subject to disciplinary action. Each case will be considered on an individual basis with the goal of identifying the problem at the earliest possible point, so that an appropriate referral for assessment and treatment is provided. Those found in violation shall receive disciplinary action as outlined in the staff and student handbooks, employee contracts or statutes of New York State.

The local law enforcement agency will work with the District in those instances when a student or a staff member is found in violation of New York State Law for use and/or possession of alcohol or a controlled substance.

Disciplinary measures regarding the use, possession, selling or distributing of alcohol/and or other substances and for those possessing drug paraphernalia are outlined in the District Guide and student handbooks.

The welfare of the individuals shall be protected.

Individual rights shall be maintained.

The goal of any disciplinary action shall be to provide consequences appropriate to the nature of the offense.

Any individual who is punished for a violation of the policy shall receive a referral for further assessment and treatment. The responsibility for follow-up care remains with the student, family or staff member.

The student body, parents and staff will be informed of District substance abuse policy, consequences and resources at the beginning of each school year. New staff members will receive this information at orientation programs.

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SMOKING POLICY

The use of cigarettes in school buildings and on school property is prohibited. Smoking cessation programs specifically designed for students will continue to be offered through the schools.

As of January 7, 1992, the Scotia-Glenville Central School District will become a “Smoke Free Workplace” and smoking by all staff will be prohibited in all district buildings and on district busses.

The District will offer a variety of worksite and community smoking cessation programs at no cost to the staff member.

Adopted November 19, 1990
Revised December 9, 1991

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APPENDIX AA

INDEPENDENT EDUCATIONAL EVALUATIONS

INTRODUCTION

The Scotia-Glenville Public School District has established the following policy on independent educational evaluations (IEEs) for children with educational disabilities or for children who are referred to the Committee on Special Education because they are suspected of having an educational disability and may, therefore, be in need of special education.

Parents of disabled children have the right under Federal and State regulations to obtain an independent evaluation at public expense under certain conditions. Regulatory standards are outlined in New York State Regulations of the Commissioner of Education Part 200.5 (a) (1) (vi.). Additionally, the Federal Regulations 34CFR 300.503 specify requirements for independent evaluations. These documents, in addition to “A Parent’s Guide to Special Education: Your Child’s Right to an Education in New York State”, detail independent evaluation requirements. These documents are available from the District for parent(s) who desire additional information.

The school district has adopted this policy on independent evaluations in order to explain the rights of parents and the responsibilities of school districts with regard to independent evaluations, and also to avoid any misunderstanding

DEFINED

An independent educational evaluation means an evaluation conducted by a qualified examiner(s), as defined in 34CFR 300.12, who is not employed by the school district responsible for the education of the disabled child or who is thought to be educationally disabled.

If the parent disagrees with the evaluation conducted by the school district, the parent has a right to obtain an independent educational evaluation at public expense. The district may request the parent to specify the areas of disagreement with the district’s evaluation. The school district may initiate an impartial hearing to show that its evaluation is appropriate, and if the hearing officer determines that the school’s evaluation is appropriate, the parent would not have a right to a publicly funded independent evaluation or the right to reimburse for an independent educational evaluation that may have already obtained.

TIMELINE

The Scotia-Glenville Central School District has established a 45-day timeline for parents to request independent evaluations. Upon completion of the evaluation conducted by the school district, the parent will have 45 calendar days from the date of receipt of the school district’s evaluation as a time limit to request an independent evaluation. Requests received more than 45 calendar days after the parent received the results of the evaluation prepared by the school district will not be considered for payment by the school district.

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PUBLIC EXPENSE

Public expense means that the school district either pays for the full cost of the independent evaluation or ensures that the evaluation is otherwise provided at no cost to the parent. Scotia-Glenville Central School District has established reasonable reimbursement rates for independent evaluators that do not exceed the costs which the school district would be required to pay to its own employees. The school district will not pay more than $750 for a comprehensive independent evaluation that would meet the requirements under Commissioner’s Regulations which may require an individual psychological evaluation, a physical examination, a social history and other suitable examinations and evaluations as may be necessary to ascertain the physical, mental and emotional factors which contribute to a suspected educational disability.

RESPONSIBILITIES

When an IEE is requested and approved by the school and an independent evaluator is selected by the parent from the approved list, it then becomes the responsibility of that professional to contact the school to arrange for payment, dates of classroom visitations and discussion with school staff.

A school district has the responsibility to designate a geographic area within which the parents would be limited in their search for an independent evaluator. The Scotia-Glenville School District will not consider at public expense independent evaluators outside Schenectady County, New York.

A school district has the responsibility to designate a geographic area within which the parents would be limited in their search for an independent evaluator. The Scotia-Glenville Central School District will not consider at public expense independent evaluators outside Schenectady County, New York. Requests for exception to this policy should be forwarded on writing to the Chairperson of the Committee on Special Education of the Scotia-Glenville School District.

LISTING OF QUALIFIED PROFESSIONALS

The Scotia-Glenville Central School District has established a comprehensive list of qualified professionals in private practice or employees of other public agencies to whom parents may go to secure an independent evaluation. The list of independent evaluators is available from the Pupil Personnel Services office. In addition, the Scotia-Glenville School District will pay for an evaluation performed by an employee of any other public school district or BOCES within the State of New York whom the parent chooses to employ as an independent evaluator at the then current hourly rate paid to that licensed or certified individuals by their respective public school district or BOCES.

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PAYMENT

The Scotia-Glenville Central School District may pay for an independent evaluation or assessment only if conducted by an individual who possesses current license or certification from the New York State Education Department in the area of the evaluation. The Scotia-Glenville Central School District will permit parents to select any independent evaluator who is in the public phone book within the confines of Schenectady County at the time the parent makes the request of the school, as long as the qualified professional selected by the parent is certified and/or licensed evaluator. Such independent evaluations may also be presented as evidence at a hearing conducted by the public school district or requested by the parent.

Independent educational evaluations requested by parents which typically would not be conducted by school certified/licensed staff members would require parent(s) to demonstrate that unique circumstances justify an IEE.

The Scotia-Glenville School District, upon receiving a request for reimbursement for an independent educational evaluation, will forward an acknowledgement letter to the parent and/or independent evaluator within 10 calendar days. Any further information needed by the school district to reach a decision regarding payment will be requested in the letter.

If denial for the reimbursement is indicated, the reason(s) for that denial, as well as any intention of the Scotia-Glenville Central School District to initiate a hearing to defend this refusal will be addressed to parents in writing. Conversely, if the district agrees to pay for an IEE, te parents will be notified by letter.

FURTHER INFORMATION

The Scotia-Glenville Central School District has developed a policy on independent evaluations in order to avoid any misunderstanding and ensure that the district is following its responsibility to provide independent evaluations by contacting the Chairperson of the Committee on Special education. Parents can also contact the State Education Department for additional information on independent evaluations by contacting the Office for Special Education Services at (519) 474-5356 and speaking to the Regional Associate assigned to the Schenectady County area.

Adopted November 8, 1993

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