4100 SCHOOL CALENDAR
The Superintendent of Schools shall annually recommend a school calendar with a minimum of 180 instructional days for consideration and adoption by the Board of Education.
Adopted September 22, 1975
Revised February 8, 1988
First Reading February 10, 2014
Adopted February 24, 2014
4112 SCHOOL DAY
The Superintendent of Schools shall determine annually the length of the school day for pupils of the school district based on such factors as program offerings, student transportation, student school assignments and number of students. The school day shall include at least the minimum hours of instruction required by the regulations of the Commissioner of Education. Teachers shall remain after the end of the pupil day to perform professional duties such as assisting students and attending professional meetings.
Adopted February 8, 1988
First Reading February 10, 2014
Adopted February 24, 2014
4240 CURRICULUM GUIDES
The Superintendent of Schools or her designee shall ensure that curriculum guides for courses and subjects are developed and reviewed annually.
Adopted February 8, 1988
First Reading February 10, 2014
Adopted February 24, 2014
4310 BASIC INSTRUCTIONAL PROGRAM
The program of instruction in the school shall be that prescribed by Education Law, the Rules of the Board of Regents, Regulations of the Commissioner of Education and authorized by the Board of Education. The Board of Education shall give the Superintendent the authority to include such other courses and programs as determined to be beneficial to the students of the district.
The Board of Education authorizes the Superintendent of Schools to approve each general course of study and to develop a district-wide articulated curriculum.
Adopted September 22, 1975
Revised February 8, 1988
Revised April 10, 1989
Revised June 23, 2014
First Reading June 23, 2014
Adopted July 14, 2014
4311.1 DISPLAY OF THE FLAG
In keeping with the State Education Law and Executive Law, the Board of Education accepts its duty to display the United States flag upon or near each public school building during the school hours, weather permitting, and such other times as the statutes may require or the Board may direct.
The flag shall be displayed appropriately in every assembly room (i.e. the auditorium) including the room where the Board of Education meetings are conducted, as well as displayed in all rooms used for instruction.
When ordered by the President, Governor, or local official the flag shall be flown at half-staff. The Superintendent’s approval shall be required for the flag to be flown at half-staff upon any other occasion not covered within this Policy and accompanying regulation. Consistent with federal and state law, regulations, and this policy, the Board of Education may direct the development of rules and regulations for the proper custody, care and display of the flag.
(See 4311.1 Regulation)
Ref: Article 19 of Executive Law §§400, 401, 402, 403
Ed. Law §§418, 419, 420, 802
8 NYCRR 108; 8 NYCRR 109.1
Revised April 11, 2001
Adopted September 12, 2005
Adopted April 27, 2011
Revised May 22, 2017
First Reading May 22, 2017
Adopted June 12, 2017
4311.1-R REGULATION: DISPLAY OF THE FLAG
Flags Displayed Outdoors and on Movable Hoists Indoors
A United States flag shall be displayed in front of every school building in the district every day that school is in session and at such other times as the Superintendent of Schools may direct. Unless otherwise stated, the flags shall be flown at full-staff. The flags may also be displayed and appropriately lighted at night upon special occasions, at the discretion of the Superintendent, when it is desired to produce a patriotic effect.
In addition to when school is in session, the flags will be displayed on the following days: New Year’s Day, Martin Luther King Jr. Day, Lincoln’s Birthday, Washington’s Birthday, Memorial Day, Flag Day, the Fourth of July, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Pearl Harbor Day, and Christmas Day. If any of these days (except Flag Day) falls on a Sunday, the flag shall be displayed on the next day. In addition, the flag shall be displayed on each general election day and each day appointed by the President of the United States or by the Governor of New York as a day of general thanksgiving or for displaying the flag.
Flags shall be flown at half-staff on all those days ordered by the President, Governor, or local official. In addition, at the Superintendent’s recommendation, the flag may be flown at half-staff to commemorate the death of a present or former Board member, and present employee or student. Flags shall be flown for up to thirty (30) days in these instances.
The flag will not be displayed on days when the weather is inclement.
Hoisting of the Flag
The flag shall be hoisted briskly and lowered ceremoniously.
In half-staffing the flag, it first should be hoisted to the peak for an instant and then lowered to the half-staff position. The flag shall be again raised to the peak before it is lowered for the day. The flag shall never be put at half-staff in the middle of the day. It must be put at half-staff in the morning only.
Indoor Flags and Those Not on Movable Hoists
There shall be a United States flag in each assembly room of every school in the district. It is the duty of the teacher or other person in charge of each assembly room to ensure that the flag in the room is displayed from a staff standing at the audience’s right as they face the stage. If the flag is placed on the platform, it should stand at the right of the speaker as he/she faces the audience and at the audience’s left as they face the stage.
Adopted September 12, 2005
Revised May 22, 2017
First Reading May 22, 2017
Adopted June 12, 2017
4313.1 RELIGIOUS AND CULTURAL MUSIC IN SCHOOL
Music chosen should be to teach musical concepts, convey historical or cultural content, or to create aesthetic experiences.
Selection of music should be based upon the developmental level of the students and the overall curriculum goals of the music program.
Music should be appropriate for the performance.
Music should be reflective of, and enhance student awareness and appreciation of various cultures.
The wishes of students not to participate in the performance of such materials should be honored and respected.
Teachers should present the music in a sensitive manner emphasizing the educational and multi-cultural value of the music.
Adopted May 12, 1997
Adopted May 12, 1997
Revised June 23, 2014
First Reading June 23, 2014
Adopted July 14, 2014
4321.1 ALLOCATION OF SPACE FOR SPECIAL EDUCATION PROGRAMS AND SERVICES
The Board of Education, pursuant to Education Law §3602 and 8 NYCRR §200.2(c), will ensure the continual allocation of appropriate space within District facilities for special education programs that meet the needs of students and preschool students with disabilities; and will ensure that appropriate space will be continually available to meet the needs of resident students and preschool students with disabilities who attend special education programs provided by boards of cooperative educational services located within the District. This allocation will be part of a District plan for the provision of special education programs and services, as required by the law.
Ref: Ed. Law §3602
8 NYCRR §200.2(c )(iv) and (v)
Adopted September 12, 2005
Revised June 23, 2014
First Reading June 23, 2014
Adopted July 14, 2014
4321.5 DISSEMINATION OF A STUDENT’S INDIVIDUALIZED EDUCATION PROGRAM
Each regular education teacher, special education teacher, related service provider, and other service provider who is responsible for the implementation of a student’s Individualized Education Program (IEP) shall be provided access to a copy of that student’s IEP including amendments prior to its implementation.
The Chairperson of the Committee on Special Education shall designate a professional employee of the district with knowledge of the student’s disability and the education program to, prior to the implementation of the student’s IEP, inform each teacher, assistant, service provider, and support staff person of his or her responsibility relating to the implementation of the IEP and the specific accommodations, modifications and support that must be provided to that student. If access to the IEP is through electronic means, the designated professional employee shall ensure that the individuals responsible for the implementation of the student’s IEP shall be notified and trained on how to access such IEPs electronically. The student’s IEP shall remain confidential and shall not be re-disclosed to any other person except in accordance with the Family Educational Rights and Privacy Act and the Individuals with Disabilities Education Act, and the applicable regulations thereunder.
Ref: Ed. Law §4402(7)(a)(b)(c)
Chapter 408 of the Laws of 2002
Adopted September 12, 2005
Revised June 23, 2014
First Reading June 23, 2014
Adopted July 14, 2014
4326 LIMITED ENGLISH PROFICIENCY INSTRUCTION
The Board of Education believes that students who, by reason of foreign birth or ancestry, have limited English proficiency will be more effective learners of both the language and the curriculum if they receive instruction in English as a second language. The district will therefore make every effort to ensure that limited English proficient (LEP) students are provided with an appropriate free-standing English as a second language program.
Pursuant to this policy and the Regulations of the Commissioner of Education, the Superintendent is directed to develop appropriate administrative regulations to ensure that LEP students are:
- diagnostically screened for limited English proficiency in accordance with Part 117 of the Commissioner’s Regulations. Those students who according to their scores are identified as LEP will be annually evaluated. Included in the evaluation shall be each student’s performance in content areas to measure academic progress;
- assured of access to appropriate instructional and support services including guidance programs, special education and;
- assured of having equal opportunities to participate in all school programs and extracurricular activities as non-LEP students.
The Superintendent shall be responsible for ensuring that the Commissioner is provided with all information required under the Commissioner’s Regulations and that the district provides appropriate school-related information to the parents of LEP students on English or when necessary, in the language they understand. In addition, the Superintendent shall ensure that all teachers employed for the ESL program are properly certified in accordance with the Commissioner’s Regulation.
Adopted August 13, 1990
4327 HOME OR HOSPITAL INSTRUCTION
Home or hospital instruction by the school district may be provided to a child upon recommendation of a qualified physician or other medical personnel following a legal absence from regular instruction of ten (10) consecutive instructional days.
Adopted September 22, 1975
Revised February 8, 1988
Revised June 23, 2014
First Reading June 23, 2014
Adopted July 14, 2014
4331 SUMMER SCHOOL
The Board of Education, with the Superintendent’s recommendation, may provide an elementary and/or secondary summer school program in accordance with requirements set forth in the regulations of the Commissioner of Education. The type(s) of program(s) to be offered will be determined on an annual basis.
Adopted February 8, 1988
Revised June 23, 2014
First Reading June 23, 2014
Adopted July 14, 2014
4340 ADULT EDUCATION PROGRAM
The Board of Education shall endeavor to provide a self-supporting adult/continuing education program.
Adopted February 8, 1988
Revised June 23, 2014
First Reading June 23, 2014
Adopted July 14, 2014
4355 INTERNET SAFETY/INTERNET CONTENT FILTERING POLICY
The Board of Education’s decision to utilize technology protection measures and other safety procedures for staff and students when accessing the Internet fosters the educational mission of the schools, including the selection of appropriate teaching/instructional materials and activities to enhance the schools’ programs; and helps ensure the safety of personnel and students while online.
In compliance with The Children’s Internet Protection Act (“CIPA”) and Regulations of the Federal Communications Commission (“FCC”), the District has adopted and will enforce this Internet safety policy that ensures the use of technology protection measures (i.e., filtering or blocking of access to certain material on the Internet) on all District computers with Internet access.
Such technology protection measures apply to Internet access by both adults and minors and are designed to block or filter Internet access by:
- Adults to visual depictions that are obscene or child pornography; and
- Minors to visual depictions that are obscene, child pornography, or harmful to minors, as defined in CIPA.
Further, appropriate monitoring of online activities of minors, as determined by the building/program supervisor, will also be enforced to ensure the safety of students when accessing the Internet.
Filtering of technology cannot guarantee that staff and students will be prevented from accessing inappropriate material. Proper safety procedures will be provided to ensure compliance with the CIPA.
Teachers or appropriate District personnel will educate students about appropriate online behavior, including interacting with other individuals on social networking websites and regarding cyberbullying awareness, prevention, and response.
In addition to technology education and the use of technology protection measures, the monitoring of online activities and access by minors to inappropriate matter on the Internet will include, but not be limited to, the following guidelines:
- Ensuring the presence of a teacher and/or other appropriate District personnel when students are accessing the Internet including, but not limited to, the supervision of minors when using electronic mail, and other forms of direct electronic communications. As determined by the appropriate building or District administrator, the use of e-mail or social networking sites may be blocked as deemed necessary to ensure the safety of such students.
- In compliance with this Policy, as well as the District’s Acceptable Use Policy, the District prohibits unauthorized access and other unlawful activities by minors. Any student violations of such policies may result in disciplinary action.
- Appropriate supervision and notification to minors regarding the prohibition as to unauthorized disclosure, use and dissemination of personal identification information regarding such students.
The determination of what is “inappropriate” for minors will be made by the District and/or designated school official(s) on a case-by-case basis. The determination will vary depending upon the circumstances of the situation and the age of the students involved in online research.
The terms “minor,” “child or any other pornography,” “harmful to minors,” “obscene,” “technology protection measure,” “sexual act,” and “sexual contact” will be as defined in accordance with CIPA and other applicable laws/regulations as may be appropriate and implemented pursuant to the District’s educational mission.
The School District shall provide certification, pursuant to the requirements of CIPA, to document the District’s adoption and enforcement of its Internet Content Safety/Content Filtering Policy, including the operation and enforcement of technology protection measures (i.e., blocking/filtering of access to certain material on the Internet) for all School District devices with Internet access (e.g. smart phones; tablets; computers; etc.).
Notification
The District’s Acceptable Use Policy and accompanying Regulations will be made available to parents/legal guardians and students in order to provide notice of the school’s requirements, expectations, and student’s obligations when accessing the Internet.
The District’s Internet Content Safety/ Content Filtering Policy must be made available to the FCC upon request. Furthermore, the policy will be posted on the District’s website.
Ref: 47 United States Code (USC) Sections 254(h) (I)
47 Code of Federal Regulations (CFR) Part 54
Education Law Section 814
Cross-ref: 4360, Staff Use of Computerized Information Resources
5355, Student Use of Computerized Information Resources (Acceptable Use Policy)
4355-R, Internet Safety/Internet Content Filtering Guidelines
4360-R, Staff Use of Computerized Information Resources
5355-R, Student Use of Computerized Information Resources (Acceptable Use Policy)
4360-F, Agreement for Staff Use of Computerized Information Resources
First Reading January 25, 2016
First Reading/Revised July 25, 2016
Adopted August 8, 2016
Reviewed July 9, 2018
4355-R INTERNET SAFETY/INTERNET CONTENT FILTERING GUIDELINES
The Board of Education is committed to the use of technology in the District by staff and students. Internet access on District devices is provided for staff and students as a means to enhance the educational mission and instructional programs of the Scotia-Glenville Central School District, to further District goals and objectives, and to conduct research and communicate with others. In accordance with the educational mission and the instructional goals and objectives of the District, technology protection measures (i.e., filtering or blocking of access to certain material on the Internet) will be utilized on all District computers, and electronic devices with Internet access to ensure the integrity of educational services and to address safety concerns regarding the online activities of minors. In accordance with The Children’s Internet Protection Act (“CIPA”), the term “minor” shall mean any individual who has not attained the age of seventeen (17) years.
The District blocks non-acceptable Internet access for any network user that is:
1) obscene (as defined pursuant to CIPA and other applicable laws/regulations);
2) child pornography (as defined pursuant to CIPA and other applicable laws/regulations);
3) harmful to minors. The term “harmful to minors” is defined, pursuant to CIPA, as any picture, image, graphic image file, or other visual depiction that:
- Taken as a whole and with respect to minors, appeals to a prurient interest in nudity, sex, or excretion;
- Depicts, describes or represents, in a patently offensive way with respect to what is suitable for minors, an actual or simulated sexual act or sexual contact, actual or simulated normal or perverted sexual acts, or a lewd exhibition of the genitals; and
- Taken as a whole, lacks serious literary, artistic, political, or scientific value as to minors.
In addition, the District will monitor access by minors to “inappropriate matter” on the Internet. Per CIPA, the District is authorized to filter or block Internet access to other material determined to be inappropriate for minors. The determination of what is “inappropriate” for minors shall be made in accordance with District guidelines and, as appropriate, on a case-by-case determination depending upon the factors such as the age of the student, the material involved, and the educational purpose/research for which such material is utilized.
In order to help ensure the safety and security of minors when using any form of social media, electronic mail, instant messaging, and other forms of direct electronic communications, appropriate supervision will be provided by a classroom teacher and/or appropriate District personnel; and notification will be given to minors regarding the prohibition as to unauthorized disclosure, use and dissemination of personal identification information regarding such students. Students will also be informed regarding unauthorized access to District computers and the Internet, including “hacking,” and other unlawful activities by minors online.
In accordance with CIPA, the District will provide students instruction designated to promote the proper and safe use of the Internet. Schools will instruct students in appropriate online behavior, including interacting with other individuals on social networking sites as well as providing education on cyberbullying awareness, prevention, and response.
In furtherance of the District’s educational mission to enact safety measures to protect students when online, the District has adopted and will enforce its Internet Safety/Content Filtering Policy that includes the operation of technology protection measures with respect to any of its computers with Internet access as mandated by CIPA. The District shall enforce the operation of such technology protection measures during the use of District computers in accordance with the CIPA and applicable Board policies and building procedures.
The Assistant Superintendent for Curriculum and Instruction may access all files and communications stored on District computers and electronic devices when authorized by the Superintendent of Schools to insure system integrity and that users are complying with the requirements of CIPA and District policy. Dissemination and/or publication of the District’s Use of Computerized Information Resources Policy will be utilized to further ensure the implementation of safety measures and appropriate notification to staff and students as to acceptable, as well as prohibited, conduct when using District computers or accessing the Internet on District computers or electronic devices. The standards of acceptable use as well as prohibited conduct by staff and students when accessing District computers and the Internet, as outlined in the District’s policies, are not intended to be all-inclusive. Staff and students who commit an act of misconduct which is not specifically addressed in District policy and/or regulation may also be subject to disciplinary action in accordance with law, the District Code of Conduct, and/or the applicable collective bargaining agreement. Legal action may also be initiated as deemed necessary by the Superintendent/designee.
The District is not responsible for any inappropriate content or material which may be accessed via a staff member’s or a student’s own personal technology or electronic device or via an unfiltered Internet connection received through a staff member’s or a student’s own personal technology or electronic device.
No filtering or blocking technology has a one hundred percent (100%) guarantee that all sites accessed by staff and students are immediately filtered in compliance with law and District procedures. Consequently, if District personnel and/or students find an accessible site that is questionable, the procedure is to contact the appropriate supervisor/teacher who will notify the Superintendent/designee. The Superintendent/designee will contact, as appropriate, the service/software provider and/or the Assistant Superintendent for Curriculum and Instruction.
Cross-ref: 4355, Internet Safety/Internet Content Filtering Guidelines
4360, Staff Use of Computerized Information Resources
5355, Student Use of Computerized Information Resources (Acceptable Use Policy)
4360-R, Staff Use of Computerized Information Resources
5355-R, Student Use of Comp9uterized Information Resources (Acceptable Use Policy)
4360-F, Agreement for Staff use of Computerized Information Resources
First Reading January 25, 2016
First Reading/Revised July 25, 2016
Adopted August 8, 2016
Reviewed July 9, 2018
4360 STAFF USE OF COMPUTERIZED INFORMATION RESOURCES
The Board of Education recognizes the importance of allowing staff to make use of the District’s computer system, the Scotia-Glenville Central School District Network (“SGCSDN”), for educational and work related purposes. Access includes the use of software, hardware, computer networks and electronic communication systems. All use of the SGCSDN, including independent use off school premises, shall be subject to this policy and accompanying regulations. Generally, the same standards of acceptable staff conduct which apply to any aspect of job performance shall apply to use of the SGCSDN. Employees are expected to communicate in a professional manner consistent with applicable District policies and regulations governing the behavior of school staff.
Staff use of the SGCSDN is conditioned upon written agreement by the staff member that use of the SGCSDN will conform to the requirements of this policy and any regulations adopted to ensure acceptable use of the SGCSDN. All such agreements shall be kept on file in the Assistant Superintendent’s Office.
This policy does not attempt to articulate all required and/or acceptable uses of the SGCSDN; nor is it the intention of this policy to define all inappropriate usage. Administrative regulations will further define general guidelines of appropriate staff conduct and use as well as prescribed behavior.
All users of the SGCSDN must adhere to the laws, policies and rules governing computers and technology including, but not limited to, copyright laws, rights of software publishers, license agreements, and rights of privacy created by federal and state law. It is expressly understood that information stored on the SGCSDN is not and may be accessed by the District at any time. Nevertheless, confidential records will be safeguarded and accessed only upon request of the Office of the Superintendent.
First Reading January 25, 2016
First Reading/Revised July 25, 2016
Adopted August 8, 2016
Reviewed July 9, 2018
4360-R STAFF USE OF COMPUTERIZED INFORMATION RESOURCES
The Scotia-Glenville Central School District Network (“SGCSDN”) is provided for staff to enhance the educational programs of the District, to further District goals and objectives; and to conduct research and communicate with others regarding school related issues or activities. The SGCSDN is managed and maintained by the Information Technology Department (“ITD”) under the direction of the Superintendent of Schools.
The same standards of acceptable staff conduct which apply to any aspect of job performance shall apply to use of the SGCSDN. The standards of acceptable use as well as prohibited conduct by staff accessing the SGCSDN, as outlined in District policy and regulation, are not intended to be all-inclusive. Any staff member who commits an act of misconduct which is not specifically addressed in District policy and/or regulation may also lose access to the SGCSDN and/or be subject to disciplinary action, including the imposition of discipline under the law and/or the applicable collective bargaining agreement. Legal action may also be initiated against a staff member who willfully, maliciously or unlawfully damages or destroys property of the District.
Staff members are required to utilize electronic communication in addition to other forms of communication and to utilize electronic means to exchange communications with parents/legal guardians or homebound students, subject to appropriate consideration for student privacy. Such usage shall be limited to school related issues or activities. Communications over the SGCSDN are often public in nature; therefore, general rules and standards for professional behavior and communications will apply.
The District’s policies and accompanying regulations for staff use of computerized information resources establish guidelines for staff to follow in instruction and in working with students on acceptable student use of the SGCSDN, including access to external computer networks.
Technology Ethics Statement
The Scotia-Glenville Central School District Network is comprised of local and wide area technology networks which link Scotia-Glenville Schools and various District offices, and provide access to public networks. The purpose of the SGCSDN is to further communication, education, research and information consistent with the mission of the Scotia-Glenville CSD.
All messages and documents created or transmitted on the Scotia-Glenville CSDN are the property of the District, and the District has the right to supervise the use of such property. Each person requesting access to Scotia-Glenville CSD Network must complete an Access Release and Authorization Form. Any use of Scotia-Glenville CSD Network without authorization is prohibited.
Copyrighted Software:
Users of software (installed, subscription web, cloud based) shall abide by the software licensing agreement provided by the software publisher. Without notice, any equipment on the District’s property may be audited for compliance. The illegal use or possession of copyrighted software, is strictly prohibited.
Site Licensed Software:
Site licensed software can be used on any equipment at the site for which it was purchased. This software can be legally copied to any equipment at the site belonging to the licensee. Unless permitted by the license, it may not be copied to equipment not owned by the licensee. Before equipment is moved from one site to another, any installed site licensed software shall be removed.
Network Use Software:
Network use software is purchased for use by a limited number of concurrent users. This software is launched from a server, and concurrent use is regulated by server software. Unless permitted by license, their software shall not be copied from the server to individual hard drives or storage devices.
Concurrent Use Software:
This type of software is the same as network use software, except that it can be copied to workstations, if regulated by a metering program.
Single License Software:
Single license software can be owned by the District. Such software must not be copied to multiple machines or media in violation of the license agreement. The District does not allow personal software to be loaded on District machines. Only the licensed software owned by the District may be installed.
Property Rights:
The District has the right to specify who uses its equipment, what information is contained therein, under what circumstances, and to what purpose. Equipment provided by the District belongs to the District and neither employees, volunteers, nor students in the District have ownership rights to any equipment loaned to them by the District. Use of District equipment and software for personal business is prohibited and violators may be subject to disciplinary action.
No person shall have exclusive use of District equipment unless authorized by the Superintendent/designee.
Data Security:
The District assumes no responsibility or liability if documents stored on District equipment are lost or damaged, nor will the District be responsible for security violations beyond the proper punishment of those persons involved in such violations.
False Entry/Alteration:
No student, volunteer, or District employee shall make any knowingly false entry or alteration of any document, either paper or electronic, used or intended to be used in connection with the operation of any school within the District. Nor shall any student open or alter official school documents or private documents, either paper or electronic. Persons found to have engaged in the prohibited alteration of any School District document, either paper or electronic, may be subject to discipline in accordance with the law, Code of Conduct, and/or applicable collective bargaining agreement.
Enforcement:
The District will rigorously uphold laws pertaining to the use of technological equipment and the information contained in them and/or generated by its use. Anyone who violates such laws shall be subject to suit for civil or criminal damages as well as prosecution by the District to the full extent of the law.
Privacy Rights:
Staff data files, e-mail and electronic storage areas shall remain District property, subject to District control and inspection. All such files and communications may be accessed without prior notice to ensure system integrity and that users are complying with requirements of District policy and accompanying regulations. Staff should NOT expect that information stored on the SGCSDN will be private with the exception of confidential student or personnel records. However, confidential student or personnel records will be safeguarded and accessed upon request of the Office of the Superintendent.
Acceptable Use Procedures
Network Use:
The function of Scotia-Glenville CSD Network is to further education and research and to promote exchange of information consistent with the Scotia-Glenville CSD Mission.
The Scotia-Glenville CSD Network is not to be used for commercial business nor used for personal purposes unrelated to the District or its mission.
- Any use of Scotia-Glenville CSD Network for illegal activity is prohibited.
- Use of Scotia-Glenville CSD Network to access obscene or pornographic materials is prohibited.
- Sending material likely to be offensive or objectionable is prohibited.
- Using computer programs that harass Scotia-Glenville CSD Network users, infiltrate a computing system, or damage the hardware or software components is prohibited.
- When using Scotia-Glenville CSD Network to access outside resources, all users must conform to the outside resource’s “Acceptable Use Policies”.
- All users will make the most efficient use of Scotia-Glenville CSD Network resources to minimize interference with others.
Software Data:
- The illegal installation of copyrighted software or files onto District computers is prohibited.
- Installation of any software on District computers must have prior approval and be coordinated with the IT Department office.
- All users are responsible to take precautions to prevent the proliferation of viruses between his/her own equipment, Scotia-Glenville CSD’s equipment, and any equipment accessed via Scotia-Glenville CSD Network.
- No user will improperly access, misappropriate, or misuse the files, data, or information of others.
- All users are personally responsible for making back-up copies of the critical documents not stored on the Scotia-Glenville CSD Network.
Hardware/Equipment:
- No user will improperly access, misappropriate, misuse or abuse District communications and technology equipment.
- No user will add, remove, or re-locate any equipment (e.g. computers, printers, phones, network cards, cables) from any District network without prior approval and coordination with the IT Department Office.
Electronic Mail (E-mail & Files):
Scotia-Glenville CSD E-mail is provided for the exchange of information consistent with the mission of the Scotia-Glenville CSD.
- It will not be used for commercial offerings of products or services or to solicit products or services.
- It will not be used for personal purposes, unrelated to the District or its mission.
- E-mail messages and data files are subject to District review at any time.
- E-mail messages should be regularly deleted from each user’s mailbox to conserve storage space.
Scotia-Glenville Central School District operates in compliance with the Children’s Internet Protection Act and Protecting Children in the 21st Century Act. In addition to this policy, all network users must adhere to policy 4355.
Note:
Refer to Policies: 4360 Staff Use of computerized Resources; 5355 Student Use of Computerized Information Resources (Acceptable Use Policy); 4355 Internet Safety/Internet Content Filtering Guidelines
Refer to Regulation: 5355R Student Use of Computerized Information Resources, 4355R Internet Safety/Internet Content Filtering Guidelines
Refer to Form: 4360.1R Agreement for Staff Use of Computerized Information Resources
First Reading January 25, 2016
First Reading/Revised July 25, 2016
Adopted August 8, 2016
Reviewed July 9, 2018
4360-F Staff Access Release Authorization Form
Computer and internet access is available to employees of the District for the purposes of resource sharing, innovation, communication, cooperation, and collaboration.
Prior to accessing the District’s network all employees must carefully read and understand the terms and conditions set forth in the District’s policies and regulations relating to the acceptable use of the network.
Your signature, below, indicates that you have received, read, and understood the contents of the following policies and regulations: Internet Safety/Internet Content Filtering Guidelines (4355/4355R); Staff Use of Computerized Information Resources (4360/4360R).
I acknowledge my receipt and understanding of Board of Education Policies 4355, 4355R, 4360, and 4360R. I agree that I will adhere to the procedures, requirements, and prohibitions set forth therein.
USER SIGNATURE: DATE: / /
Please complete the following User Information: (please print)
Name:
(First) (Middle Initial) (Last)
School/Building:
Department:
Position/Title:
Phone Extension:
To be completed by IT Department:
LOGIN ID:
DATE RECEIVED:
Scotia-Glenville Central School District
To: Staff
Subject: User Information Package
Attached is a User Information Package which explains your responsibilities when using the Scotia-Glenville Network, and the process for establishing your new accounts (network and email).
Please read the entire package, then SIGN and RETURN the Access Release and Authorization Form to the Human Resources Department at the District Office. The other parts of the package are yours to keep.
Your account will be created three business days after receipt of the Access Release and Authorization Form. Three days after you hand in your Access Release and Authorization Form please see the building secretary for your login information or call the office of the Assistant Superintendent (518.347.3600 ext 72101). Your first log into the district’s network and the district’s email must occur on a school computer in the district.
Note: You must SIGN and RETURN the Access Release and Authorization Form to receive your account. (This type of process is common in many school districts around the country. It helps ensure your awareness of how technology is being implemented. )
Other Accounts: If you need other accounts or expanded permissions your supervisor must submit a Service Desk ticket with specific details requesting the account(s).
Assistance: Call the Service Desk at 518.665.8723.
Please return signed Access Release and Authorization Form(s) to the Human Resources Department at the District Office.
Enclosures:
Technology Ethics Statement/Acceptable Use Procedures/Internet Safety Policy
STAFF Access Release Authorization Form
Enclosures:
Technology Ethics Statement/Acceptable Use Procedures/Internet Safety Policy
STAFF Access Release Authorization Form
Scotia-Glenville Central School District
Acceptable Use Procedures
Network Use:
The function of the Scotia-Glenville CSD Network is to further education and research and to promote exchange of information consistent with the Scotia-Glenville CSD Mission.
Scotia-Glenville CSD is not to be used for commercial business nor used for political or religious purposes.
- Any use of Scotia-Glenville CSD Network for illegal activity is prohibited.
- Use of Scotia-Glenville CSD Network to access obscene or pornographic material is prohibited.
- Sending material likely to be offensive or objectionable to recipients is prohibited.
- Using computer programs that harass Scotia-Glenville CSD users, infiltrate a computing system, or damage the hardware or software components is prohibited.
- When using Scotia-Glenville CSD Network to access outside resources, you must conform to the outside resource’s “Acceptable Use Policies”.
- You will make the most efficient use of Scotia-Glenville CSD Network resources to minimize interference with others.
Account Security:
- You will not share your Scotia-Glenville CSD Network account with anyone nor leave the account open or unattended.
- You will keep your network and system accounts & passwords confidential and not accessible to others.
- You will be required by the district on a regular basis to change your passwords, using combinations of letters and numbers, while avoiding common English words and names.
Software Data:
- The illegal installation of copyrighted software or files onto District computers is prohibited.
- Installation of any software on District computers must be coordinated with the IT Department office.
- You are responsible to take precautions to prevent the proliferation of viruses between your own equipment, Scotia-Glenville CSD’s equipment, and any equipment accessed via Scotia-Glenville CSD Network.
- You will not improperly access, misappropriate, or misuse the files, data, or information of others.
- You are personally responsible for making back-up copies of the critical documents not stored on the Scotia-Glenville CSD Network.
Hardware/Equipment:
- You will not improperly access, misappropriate, misuse or abuse District communications and technology equipment.
- You will not add, remove, or re-locate any equipment (e.g. computers, printers, phones, network cards, cables) from any District network without prior coordination with the IT Department Office.
Electronic Mail (E-mail & Files):
Scotia-Glenville CSD E-mail is provided for the exchange of information consistent with the mission of the Scotia-Glenville CSD.
- It will not be used for commercial offerings of products or services or to solicit products or services.
- It will not be used for political or religious purposes.
- E-mail messages and data files are subject to District review at any time.
- E-mail messages should be regularly deleted from your mailbox to conserve storage space.
Interpretation, application, and modification of these Acceptable Use Procedures are within the sole discretion of the Scotia-Glenville Central School District. Any questions or issues regarding these procedures should be directed to the Superintendent’s Office.
Violation of any conditions of use described here, in the District’s Technology Ethics Statement, or the Internet Safety Policy is cause for disciplinary action.
Scotia-Glenville Central School District
Technology Ethics Statement
Unless otherwise specified, the following shall apply equally to students, employees, volunteers and contractors employed by the Scotia-Glenville Central School District. Employees, volunteers, and contractors may have additional obligations owing to the nature of their positions or access privileges.
The Scotia-Glenville Central School District Network is comprised of local and wide area technology networks which link Scotia-Glenville Schools, various District offices, and provide access to public networks. Scotia-Glenville Central School District Network is to be used to further communication, education, research and information consistent with the mission of the Scotia-Glenville CSD. All messages and documents created or transmitted on Scotia-Glenville CSD are the property of the District, and the District has the right to supervise the use of such property. Each person requesting access to Scotia-Glenville CSD Network must complete an Access Release and Authorization Form. Any use of Scotia-Glenville CSD Network without authorization is prohibited.
Copyrighted Software: Users of software (installed, subscription web, cloud based)shall abide by the software licensing agreement provided by the software publisher. Without notice, any equipment on the District’s property may be audited for compliance. Software piracy, the illegal use or possession of copyrighted software, is strictly prohibited.
Site Licensed Software: Site licensed software can be used on any equipment at the site for which it was purchased. This software can be legally copied to any equipment at the site belonging to the licensee. Unless permitted by the license, it shall not be copied to equipment not owned by the licensee. Before equipment is moved from one site to another, any installed site licensed software shall be removed.
Network Use Software: Network use software is purchased for use by a limited number of concurrent users. This software is launched from a server, and concurrent use is regulated by server software. Unless permitted by the license, this software shall not be copied from the server to individual hard drives or storage devices.
Concurrent Use Software: This type of software is the same as network use software, except that it can be copied to workstations, if regulated by a metering program.
Single License Software: Single license software can be owned by the District. Such software shall not be copied to multiple machines or media in violation of the license agreement. The District does not allow personal software to be loaded on District machines. Only the license software owned by the District may be installed.
Property Rights: The District has the right to specify who uses its equipment, what information is contained therein, under what circumstances, and to what purpose. Equipment purchased by the District belongs to the District and neither employees, volunteers, nor students in the District have ownership rights to any equipment loaned to them by the District. Use of District equipment and software for personal business is prohibited and violators are subject to disciplinary action.
No person shall have exclusive use of District equipment unless authorized by the Superintendent/designee.
Data Security: The District assumes no responsibility or liability if documents stored on District equipment are lost or damaged, nor will the District be responsible for security violations beyond the proper punishment of those persons involved in such violations.
False Entry/Alteration: No student, volunteer, or District employee shall make any false entry or alteration of any document, either paper or electronic, used or intended to be used in connection with the operation of any school within the District. Nor shall any student open or alter official school documents or private documents, either paper or electronic.
Enforcement: The District shall rigorously uphold laws pertaining to the use of technological equipment and the information contained in them and/or generated by its use. Anyone who violates such laws shall be subject to suit for civil/criminal damages as well as prosecution by the District to the full extent of the law.
4411 SPECIAL EDUCATION STUDENT PLACEMENT
The Board of Education designates the Superintendent of Schools as responsible for ensuring that the Scotia-Glenville Central School District complies with the existing education law and New York State Commissioner’s Regulations with respect to educational programs for students with disabilities.
Adopted February 8, 1988
Revised December 12, 2010
4511 TEXTBOOK SELECTION AND ADOPTION
The Board of Education is responsible for approving and providing textbooks. Such recommendations shall be made by the Superintendent of Schools in conjunction with the Assistant Superintendent for Curriculum and Instruction.
Adopted September 22, 1975
Revised February 8, 1988
Revised June 23, 2014
First reading June 23, 2014
Adopted July 14, 2014
4513 LIBRARY MATERIALS SELECTION AND ADOPTION
The Library Media Specialist shall be responsible for the selection of materials used in the school library under the direction of the school principal and the Head Library Media Specialist.
Adopted September 22, 1975
Revised February 8, 1988
Revised June 23, 2014
First reading June 23, 2014
Adopted July 14, 2014
4514 Movies, Videos, and Other Audiovisual Materials
The Board of Education recognizes movies, videos, and other audiovisual materials are important tools in the educational process. These types of materials should be consistent with and enhance the curriculum. As such, the Board of Education directs the Superintendent of Schools to develop and implement regulations to ensure the appropriate usage of these materials in achieving educational objectives. The specific regulations are contained in the Board of Education Policy Manual at 4514-R. The Regulations will include, but are not limited to, use of such materials as a reward, approval process for the use of materials, and circumstances upon which parent / guardian approval for viewing is required.
First Reading June 11, 2012
Adopted August 13, 2012
4514-R Regulation Governing the Use of Movies, Videos, and Other Audiovisual Materials (Policy 4514)
The showing of audiovisual materials, including movies and videos, should be limited to educational purposes. All audiovisual materials that are used should be appropriate to the age and maturity of the students viewing them. The following criteria should be considered in selecting videos or movies intended to enrich the curriculum and assist students in meeting instructional goals. These criteria include:
- The age, maturity, and sophistication of the group of students
- The movie or video’s Motion Picture Association of America (MPAA) rating or television parental guideline rating
- The presence of profanity, sexual content, prejudicial stereotypes, or violence
- The quality of the overall piece and its relationship to the content being instructed
- The accuracy of the piece – opinions distinguished from facts, timely, impartial, without bias
The Board of Education encourages teachers to develop a list of all audiovisual materials to be used in the classroom. To the extent practicable, this list will be approved by the school principal and / or Academic Head in advance of the school year. Materials that are discovered during a school year that a teacher wishes to use must be approved by the school principal and/or Academic Head prior to their use with students.
Instructional staff must inform parents / guardians of the movie, video, or other audiovisual material to be viewed using the attached permission form. Parents / guardians shall have the right to opt their child out of viewing any such material. If a parent / guardian opts their child out of an audiovisual activity, the teacher must offer an alternative activity.
In general, audiovisual materials should not be used as a reward or entertainment during the instructional day. Such materials may be used as part of an afterschool or evening activity providing the criteria 1, 2, and 3 above are met.
First Reading June 11, 2012
Adopted August 13, 2012
SCOTIA-GLENVILLE CENTRAL SCHOOL DISTRICT
Parent/Guardian Permission to View
School: ____________________________________
Date: ____________________________
Dear Parent/Guardian:
Students in my class(es) have been studying __________________________________________.
To support this unit, I plan to use a __________________________________________
rated __________________________________________,
suggested by the Motion Picture Association of America.
The ____________________________________, entitled _____________________________________
______________________________________________________________________________,
Is being shown because it will ________________________________________________________________________________________________________________________.
Viewing of this material is not mandatory. An alternate assignment related to the unit being taught will be provided if you do not grant permission for your child to view this material.
Teacher: _____________________________________ Course/Grade: _____________________
Parent/Guardian(s) who wish(es) to view material prior to classroom use should contact the school principal.
□ Yes, I grant permission □ No, I do not grant permission
For my child, __________________________________________________ to view the material described above.
_________________________________________________________________________
Signature of Parent/Guardian Date
4531 FIELD TRIPS AND EXCURSIONS
The Board of Education authorizes day trips in accordance with district procedures. As such, the Board of Education directs the Superintendent of Schools to develop and implement such procedures for this purpose.
Trips in excess of one day involving overnight travel must be approved by the
Superintendent of Schools and Board of Education prior to making any commitments or arrangements. Such trips must be in accordance with the procedures set forth by the district.
Adopted February 8, 1988
Revised August 13, 2001
Revised June 23, 2014
First reading June 23, 2014
Adopted July 14, 2014
4532 SCHOOL VOLUNTEERS
The Board of Education authorizes the use of volunteers wherever such participation is feasible. The Board recognizes the value of parents and other community members working cooperatively in the schools under the direction and supervision of appropriate school personnel.
As such, the Board of Education directs the Superintendent of Schools to develop and implement procedures to ensure the appropriate recruitment, training, and supervision of such volunteers.
Adopted September 22, 1975
Revised February 8, 1988
Revised June 23, 2014
First reading June 23, 2014
Adopted July 14, 2014
4710 GRADING SYSTEMS
The Superintendent of Schools shall be responsible for the establishment of a district grading system to evaluate pupil progress and the educational program.
Grades shall be used to reflect academic achievement and shall not be used to impose disciplinary measures. Pupil progress shall be reported to parents quarterly with parent conferences held throughout the year as needed.
Adopted February 8, 1988
4714 PARENT CONFERENCES
The Board of Education endorses and supports the use of parent/teacher conferences to discuss student progress in accordance with a plan set forth by the Superintendent of Schools.
Adopted February 8, 1988
4714.1 INTERPRETERS FOR PARENTS WHO ARE HEARING-IMPAIRED
The Board of Education will ensure that a parent/guardian with a hearing impairment is afforded the opportunity for participation in meetings and activities specific to their child’s educational program by providing interpreter services. Interpreter services may be provided at:
- Meet the Teacher Night
- Parent/Teacher Conferences
- Child-study team or building level team meetings
- Meetings of the Committee on Special Education
- Planning meetings with school counselors regarding education programs
- Career planning
- Meetings or hearings with school officials relating to disciplinary actions
- School commencement and awards ceremonies
A parent/guardian with a hearing impairment shall be notified of the availability of interpreter services to be provided at no charge, provided that a written request is made to the Superintendent of Schools/ designee at least ten (10) working days in advance of the scheduled event. Exceptions to the time frame request may be made for unanticipated circumstances as determined by the Superintendent.
In the event that an interpreter is unavailable, the District may reschedule the meeting or activity to a time when an interpreter can be available or make other reasonable accommodations which are satisfactory to the parent or guardian. Examples of what constitutes reasonable accommodations in the event an interpreter cannot be located may include the use of:
– Written communications, transcripts, note takers, etc;
– Technology, such as: a decoder or telecommunication device for the deaf or assistive listening device.
The district may also consider use of other forms of accommodations as suggested by the parent/guardian.
The Superintendent of Schools shall maintain a list of available interpreters and shall develop procedures to notify parents/guardians of the availability of services pursuant to this Policy.
Ref: Education Law Section 3230
8 New York Code of Rules and Regulations (NYCRR)
Section 100.2(aa)
Adopted November 8, 2004
Adopted April 27, 2011
4720 TESTING PROGRAMS
The Board of Education authorizes the Superintendent of Schools to develop a testing program for grades kindergarten through 12 to assist administrators, teachers and counselors in measuring aptitudes and availabilities of students. Additional testing shall be available for those students referred for more detailed evaluations. The testing program shall include all tests required by the State Education Department.
Adopted February 8, 1988
4730 HOMEWORK
The Board of Education supports the appropriate use of homework as an instructional tool in accordance with procedures set forth by the district administrator.
Adopted February 8, 1988
4750 PROMOTION AND RETENTION OF STUDENTS
The Board of Education requires the Superintendent of Schools to develop and implement a promotion and retention policy which reflects the specific needs of elementary and secondary students.
Adopted February 8, 1988
4770 GRADATION REQUIREMENTS
The Board of Education will determine the graduation requirements for the school district in accordance with any specific Regulations of the Commissioner of Education. The Superintendent of Schools shall promulgate regulations set forth both local and Regents diploma requirements.
Adopted February 8, 1988
4771 EARLY GRADUATION
Early graduation may be accomplished with parental approval and upon notice to the guidance department and approval of school principal and the Superintendent.
All normal graduation requirements must be completed for early graduation.
Adopted February 8, 1988
4773 OPPORTUNITIES FOR EARNING A HIGH SCHOOL DIPLOMA
It is the policy of the Scotia-Glenville Central School District Board of Education to ensure that the students with disabilities have the opportunity to participate in all school district programs that are offered to non-disabled students.
Based on this policy, the Committee on Special Education reviews each student with a disability and encourages full participation, when appropriate, in a program leading to a high school diploma.
Students’ Individual Education Plans are developed to reflect the agreed upon program. Each student who enters a program leading to a high school diploma is assured that appropriate courses are available to complete the stated requirements.
Part 100 References: 100.6(a)
Adopted January 9, 1995
4773.1 INDIVIDUALIZED EDUCATION PROGRAM DIPLOMAS
The Board of Education shall award a high school Individualized Education Program (IEP) diploma in accordance with the Commissioner’s Regulations, Section 100.9.
If presented prior to the age of 21, the student retains his/her eligibility to attend the public schools of this district without the payment of tuition until he/she has earned a high school (local or regents) or until the end of the school year in which the student’s twenty-first birthday occurs, whichever is earlier.
Adopted August 11, 1986
Revised February 8, 1988
Revised January 9, 1995
4810 TEACHING ABOUT CONTROVERSIAL ISSUES
Teachers handling controversial issues in class must ensure objectivity and make a competent effort to research and present varying opinions on each controversial topic. The age and maturity of students must be taken into account when deciding which curriculum materials to present.
Adopted February 8, 1988