PPS Records Legal (2024)

Legal Notice

Please accept this notification pursuant to section 300.624(a) of 34 CFR of the Federal Regulations that the Scotia-Glenville Central School District will be destroying all special education records of students with birth dates between 1992 to 1996.  According to the NYS Retention and Disposition Schedule for New York Government Records, school districts and BOCES are required to maintain special education records of students for 6 years following the student’s graduation or exit from the school district at 21 years old, and therefore the District is not required to maintain these records any longer. The District understands that students falling within this timeframe may still need some of their special education records for applications for social security or other benefits. Therefore, to allow those students who wish to obtain their records from the Office of Pupil Personnel Services to do so, they must make a request by contacting Ms. Alexis Shaffer before June 14, 2024 at (518) 347-3600 x7429 or by email at cmagil@sgcsd.net. Records not claimed by this date will be removed from the files and destroyed.

Please note there was a notification in the fall of 2023 for the destruction of records with birth dates between 1981 to 1995.  While you can still request your child’s records, the district cannot guarantee they are still available.

Dated: May 22, 2024

Catie Magil, Director of Pupil Personnel Services
Scotia-Glenville Central School District