May 10, 2021 Board of Education Meeting Agenda and Minutes

Scotia-Glenville Central School District

Regular Meeting of the Board of Education – Monday, May 10, 2021

  • 6:30 PM – Executive Session
  • 7:00 PM – Regular Meeting

Middle School cafeteria

Scotia-Glenville Mission Statement

The Scotia-Glenville Central School District is committed to providing an environment which allows students to realize their full potential and thus prepares them for life in an ever-changing world.  In the tradition of excellence, Board of Education, administration, staff, parents, business and community members will continue to ensure that our educational system fulfills the needs of our students.

AGENDA

1.  Roll Call:   Bucciferro, Carbone, Feinberg, Frederick, Massaro, H. Talbot, K. Talbot

2.   Pledge of Allegiance

3.   Hearing/Privilege of the Floor

4.   Superintendent’s Comments (Susan M. Swartz, Superintendent of Schools)

5.  Resolution:  Accept Attached Donation List for various High School Award Scholarships

Superintendent’s Recommendation:  That the Board of Education accept the attached donation list to be applied to various High School scholarship awards, as submitted.

6.  Resolution:  Rescind Tax Certiorari Settlement with Keybank National Association

Superintendent’s Recommendation:  That the Board of Education rescind the tax certiorari resolution dated 4/12/21, as submitted.

7.   Approve the Revocable License Agreement between the Scotia-Glenville Central School District and Scotia-Glenville Softball League, A.S.A., Inc., and the Junior Tartans, Inc. (Scotia-Glenville Junior Tartans)

Superintendent’s Recommendation:  That the Board of Education approve the License Agreement for the District to grant a non-exclusive License to Licensees: the Scotia-Glenville Softball League, A.S.A., Inc., and the Junior Tartans, Inc. (Scotia-Glenville Junior Tartans) to use Beukendaal Field when it is available for the purpose of conducting athletic training and athletic competition for area youths under the direction of the Licensees, as submitted.

8.  Accept Purchasing Audit Corrective Action Plan

Superintendent’s Recommendation: That the Board of Education accept the revised Corrective Action Plan relating to the internal audit for purchasing, as submitted.

9.    Appoint Additional Poll Clerks and Inspectors for the Annual District Election

Superintendent’s Recommendation: That the Board of Education appoint additional Assistant Clerks and an Inspector for the Annual District Election on May 18, 2021:

  • Poll Clerk:  Diane Wyso
  • Poll Clerk/Inspector:  Diane Hartman

10. Second Reading of the Policy No. 6651, Fraud Policy

Superintendent’s Recommendation:  That the Board of Education approve the second reading of Board Policy #6651:  Fraud Policy, as submitted.

11.  Communications       

a.    Superintendent’s Recommendation:  That the Board of Education accept the letter of resignation of Benjamin Kimble, Cleaner (Middle School), effective c.o.b. April 30, 2021, with appreciation for his service to the district, as submitted.

b.    Superintendent’s Recommendation:  That the Board of Education accept the letter of retirement of Lynn Greene, Math Teacher (High School), effective c.o.b. June 30, 2021, with appreciation for her service to the district, as submitted.

c.    Superintendent’s Recommendation:  That the Board of Education accept the letter of resignation of Maureen McKenzie, Executive Secretary I (Fine Arts) effective May 10, 2021, in order to accept the position of Executive Secretary I, (Physical Education/Athletics), as submitted.

12.  Routine Business

a.   Staffing

1)    Superintendent’s Recommendation: approve the  2021-2022 salary list rates and stipends for the following employees, as submitted:

Management Confidential Employees

2)   Superintendent’s Recommendation:  That the Board of Education approve the probationary appointment of Kristen Bodden as 1.0 Art Teacher (High School), effective September 1, 2021 through August 31, 2025, with 2021-2022 salary to be at the rate of $50,051 (Step 5 +M).  Ms. Bodden has initial certification.

3)   Superintendent’s Recommendation: That the Board of Education approve the appointment of Christina Letterman as School Monitor (Glendaal),  in accordance with Civil Service Rules and Regulations effective April 20, 2021 through June 30, 2021, with the salary to be at $12.50/hour, 2.08 hours/day. *This appointment is conditioned on the school district’s receipt of clearance for the employee from the State Education Department following a criminal history records check in accordance with the provision of Education Law §3035.

4) Superintendent’s Recommendation: That the Board of Education approve the regular substitute appointment of Kimberly Voellm as Elementary Teacher (Sacandaga Elementary School), effective May 1, 2021 through June 30, 2021, with the 2020-2021 salary to be at the rate of $46,658 (Step 2+M), to be prorated. Ms. Voellm has initial certification.

5)   Superintendent’s Recommendation:  That the Board of Education approve the appointment of Tanya Colleton as Head Bus Driver (Transportation), in accordance with Civil Service Rules and Regulations, effective May 11, 2021, with the 2020-2021 salary to be Step 1 at the rate of $23.99 (plus $.45 longevity)/hour.

6) Superintendent’s Recommendation: That the Board of Education approve the appointment of Maureen McKenzie as Executive Secretary I, (Physical Education/Athletics), in accordance with Civil Service Rules and Regulations, effective May 11, 2021, with the 2020-2021 salary to be at her current hourly rate, 12 month position, 7 1/2 hours/day.

7)      Superintendent’s Recommendation:  That the Board of Education approve the re-assigned position of Michael Revette, Monitor (Middle School) with no change in hourly salary rate:

From: Middle School Lunch Monitor 2.75 hours/day

To: High School Hall/Lunch Monitor 7 hours/day

8) Superintendent’s Recommendation:  That the Board of Education approve the change in Boys’ Lacrosse coaching assignments:

From:

  • JV           Robert Leto                                                      Step 10

To:

  • JV               Nicholo Cianfarni                                         Step 3

9) Superintendent’s Recommendation:  That the Board of Education approve the adjustment in Boys’ Varsity Lacrosse coaching salary:

From:

  • Varsity               Brett Campbell                       Step 10                                  $5,023

To:

  • Varsity          Brett Campbell                                             Step 10                      $5,980

10) Superintendent’s Recommendation: That the Board of Education approve the following 2020-2021 coaching appointments:

Softball

  • Junior Varsity      Maura Kristel*                                               Step 0                -0-

Lacrosse

  • Girls’     Aleecia Reinhart                              Step 0                -0-
  • Girls’     Richard Frederick

Boys’ Tennis

  • Varsity        Jacob Hardy*                                                Step 0                         -0-

*This appointment is conditioned on the school district’s receipt of clearance for the employee from the State Education Department following a criminal history records check in accordance with the provision of Education Law §3035.

11) Superintendent’s Recommendation:  That the Board of Education approve the attached 2021 Extended School Year Program Staff Roster and Salary List, as submitted.

12) Superintendent’s Recommendation:  That the Board of Education approve the change of summer work days for PPS staff Betsy Williams from 6 days to 1 day.

13) Superintendent’s Recommendation:  That the Board of Education approve the attached 2021 Kindergarten Screening Staff Roster and Salary List, as submitted.

14) Superintendent’s Recommendation:  That the Board of Education approve the change in hours for Amy Schwarting, Transportation Aide (Middle/High School)  at her current rate of pay

From: 1.25  hours per day, four days a week

To: 1.75 hours per day, four days a week

15) Superintendent’s Recommendation:  That the Board of Education approve the following list of substitutes for the 2020-2021 school year, as submitted.

b.    Placement of Children with Disabilities

c.  Treasurer’s Report:  February 2021

d.  Internal Claims Auditor’s Report/Warrants/Warrant Report Exception

Payroll Warrants

  • #29  4/23/21  $1,163,404.34

Check Warrants

  • A-35  4/23/21  $717,372.37

e.   Bids

1)      Superintendent’s Recommendation:  That the Board of Education approve the extension of the agreement for the bid for Sports Transportation, Field Trips, Etc. between Scotia-Glenville Central Schools and Durham School Services for the period July 1, 2021 through June 30, 2022, based on bid specifications and the attached extension affirmation.

2)      Superintendent’s Recommendation:  That the Board of Education approve the extension of the agreement for the bid for Bus Body Repair Service between Scotia-Glenville Central Schools and Kaiser Body Shop for the period July 1, 2021 through June 30, 2022, based on bid specifications and the attached extension affirmation.

f.  Budget Transfers – March 2021

g. Minutes:

13.  Other Business

14.  Hearing

In accordance with Policy #1230, privilege of the floor will be extended at this time to any person in attendance.  The time allowed, protocol and procedures are outlined in the “Welcome to a Meeting of the Board of Education” brochure.

The Board may adjourn to Executive Session in order to discuss matters relating to personnel and/or negotiations.

Minutes

A Regular Meeting of the Board of Education of the Scotia-Glenville Central School was held in the Cafeteria of the Middle School, in said district on May 10, 2021.

President Bucciferro called the meeting to order at 6:29 p.m.

Present:  Bucciferro, Carbone, Feinberg, Frederick, Massaro, H. Talbot, K. Talbot, Superintendent Swartz, Assistant Superintendent for Curriculum and Instruction Swain, Business Manager Giaquinto

Absent:   None

MOVED by Carbone, SECONDED by Frederick that the Board of Education adjourn to Executive Session in order to discuss matters related to personnel and negotiations.

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

The Board adjourned to Executive Session at 6:29 p.m. and returned to Open Session at 7:07 p.m.

District Clerk DeLong was present during the Open Session.

Pledge of Allegiance

Hearing/Privilege of the Floor

None

Superintendent’s Comments – (Susan Swartz, Superintendent of Schools)

Superintendent Swartz informed the Board that Fall 2 sports have finished and Spring sports have started.  She also reported that graduation will be held at SPAC on June 28th at 5:00.  The senior gala and promenade have all been planned and elementary buildings are planning their year- end events.  The District is working with Schenectady County Public Health service on plans for the vaccination pod at the High School on May 19th.

Resolution:  Accept Attached Donation List for various High School Award Scholarships

MOVED by K. Talbot, SECONDED by Frederick, that the Board of Education accept the attached donation list to be applied to various High School scholarship awards, as submitted.  (This resolution is contained as Appendix A to these minutes).

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

Resolution:  Rescind Tax Certiorari Settlement with Keybank National Association

MOVED by Frederick, SECONDED by Carbone, that the Board of Education rescind the tax certiorari resolution dated 4/12/21, as submitted.  (This resolution is contained as Appendix B to these minutes).

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

Approve the Revocable License Agreement between the Scotia-Glenville Central School District and Scotia-Glenville Softball League, A.S.A., Inc., and the Junior Tartans, Inc. (Scotia-Glenville Junior Tartans)

MOVED by Feinberg, SECONDED by H. Talbot, that the Board of Education approve the License

Agreement for the District to grant a non-exclusive License to Licensees: the Scotia-Glenville Softball League, A.S.A., Inc., and the Junior Tartans, Inc. (Scotia-Glenville Junior Tartans) to use Beukendaal Field when it is available for the purpose of conducting athletic training and athletic competition for area youths under the direction of the Licensees, as submitted.  (This agreement is contained as Appendix C to these minutes).

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

Accept Purchasing Audit Corrective Action Plan

MOVED by Massaro, SECONDED by H. Talbot, that the Board of Education accept the revised Corrective Action Plan relating to the internal audit for purchasing, as submitted.  (This plan is contained as Appendix D to these minutes).

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

Appoint Additional Poll Clerks and Inspectors for the Annual District Election

MOVED by Frederick, SECONDED by K. Talbot, that the Board of Education appoint additional Assistant Clerks and an Inspector for the Annual District Election on May 18, 2021:

Poll Clerk:  Diane Wyso      Poll Clerk/Inspector:  Diane Hartman

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

Second Reading of the Policy No. 6651, Fraud Policy

MOVED by Massaro, SECONDED by H. Talbot, that the Board of Education approve the second reading of Board Policy #6651:  Fraud Policy, as submitted.  (This policy is contained as Appendix E to these minutes).

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

MOVED by Carbone, SECONDED by K. Talbot, that the Board of Education accept/approve the following items:

Communications

a.    Accept the letter of resignation of Benjamin Kimble, Cleaner (Middle School), effective c.o.b. April 30, 2021, with appreciation for his service to the district, as submitted.  (This letter is contained as Appendix F to these minutes).

b.    Accept the letter of retirement of Lynn Greene, Math Teacher (High School), effective c.o.b. June 30, 2021, with appreciation for her service to the district, as submitted.  (This letter is contained as Appendix G to these minutes).

c.    Accept the letter of resignation of Maureen McKenzie, Executive Secretary I (Fine Arts) effective May 10, 2021, in order to accept the position of Executive Secretary I, (Physical Education/Athletics), as submitted.  (This letter is contained as Appendix H to these minutes).

Routine Business

a.   Staffing

1)    Approve the  2021-2022 salary list rates and stipends for the following employees, as submitted:

Management Confidential Employees (This list is contained as Appendix I to these minutes).

2)   Approve the probationary appointment of Kristen Bodden as 1.0 Art Teacher (High School), effective September 1, 2021 through August 31, 2025, with 2021-2022 salary to be at the rate of $50,051 (Step 5 +M).  Ms. Bodden has initial certification.

3)   Approve the appointment of Christina Letterman as School Monitor (Glendaal),  in accordance with Civil Service Rules and Regulations effective April 20, 2021 through June 30, 2021, with the salary to be at $12.50/hour, 2.08 hours/day. *This appointment is conditioned on the school district’s receipt of clearance for the employee from the State Education Department following a criminal history records check in accordance with the provision of Education Law §3035.

4) Approve the regular substitute appointment of Kimberly Voellm as Elementary Teacher (Sacandaga Elementary School), effective May 1, 2021 through June 30, 2021, with the 2020-2021 salary to be at the rate of $46,658 (Step 2+M), to be prorated. Ms. Voellm has initial certification.

5)   Approve the appointment of Tanya Colleton as Head Bus Driver (Transportation), in accordance with Civil Service Rules and Regulations, effective May 11, 2021, with the 2020-2021 salary to be Step 1 at the rate of $23.99 (plus $.45 longevity)/hour.

6) Approve the appointment of Maureen McKenzie as Executive Secretary I, (Physical Education/Athletics), in accordance with Civil Service Rules and Regulations, effective May 11, 2021, with the 2020-2021 salary to be at her current hourly rate, 12 month position, 7 1/2 hours/day.

7)      Approve the re-assigned position of Michael Revette, Monitor (Middle School) with no change in hourly salary rate:

From:  Middle School Lunch Monitor 2.75 hours/day To: High School Hall/Lunch Monitor 7 hours/day

8) Approve the change in Boys’ Lacrosse coaching assignments:

From:  JV                    Robert Leto                                                      Step 10

To: JV                    Nicholo Cianfarni                                         Step 3

9) Approve the adjustment in Boys’ Varsity Lacrosse coaching salary:

From:

Varsity                 Brett Campbell                                 Step 10                                  $5,023

To:

Varsity              Brett Campbell                                             Step 10                      $5,980

10) Approve the following 2020-2021 coaching appointments:

Softball

Junior Varsity             Maura Kristel*                                               Step 0                -0-

Lacrosse

Girls’         Aleecia Reinhart                              Step 0                -0-

Girls’           Richard Frederick

Boys’ Tennis

Varsity                 Jacob Hardy*                                                Step 0                         -0-

*This appointment is conditioned on the school district’s receipt of clearance for the employee from the State Education Department following a criminal history records check in accordance with the provision of Education Law §3035.

11) Approve the attached 2021 Extended School Year Program Staff Roster and Salary List, as submitted.  (This list is contained as Appendix J to these minutes).

12) Approve the change of summer work days for PPS staff Betsy Williams from 6 days to 1 day.

13) Approve the attached 2021 Kindergarten Screening Staff Roster and Salary List, as submitted.  (This list is contained as Appendix K to these minutes).

14) Approve the change in hours for Amy Schwarting, Transportation Aide (Middle/High School) at her current rate of pay

From: 1.25 hours per day, four days a week To 1.75 hours per day, four days a week

15) Approve the following list of substitutes for the 2020-2021 school year, as submitted. (This list is contained as Appendix L to these minutes).

b.    Placement of Children with Disabilities

Accept the Placement of Children with Disabilities as recommended by the Committees on Preschool Special Education and Special Education in their report dated 05/10/21.

c.    Treasurer’s Report:  February 2021

President Bucciferro noted receipt of the Treasurer’s Reports.  (These reports are contained as Appendix M to these minutes).

d.  Internal Claims Auditor’s Report/Warrants/Warrant Report Exception

Payroll Warrants

#29  4/23/21  $1,163,404.34

Check Warrants

A-35  4/23/21  $717,372.37
President Bucciferro noted receipt of the Internal Claims Auditor’s Report/Warrants/Warrant  Report Exceptions.  (These reports are contained as Appendix N to these minutes).

e.   Bids

1)       MOVED by Frederick, SECONDED by Massaro, that the Board of Education approve the extension of the agreement for the bid for Sports Transportation, Field Trips, Etc. between Scotia-Glenville Central Schools and Durham School Services for the period July 1, 2021 through June 30, 2022, based on bid specifications and the attached extension affirmation. (This agreement is contained as Appendix O to these minutes).

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

2)       MOVED by Carbone, SECONDED by Massaro, that the Board of Education approve the extension of the agreement for the bid for Bus Body Repair Service between Scotia-Glenville Central Schools and Kaiser Body Shop for the period July 1, 2021 through June 30, 2022, based on bid specifications and the attached extension affirmation.  (This agreement is contained as Appendix P to these minutes).

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

f.   Budget Transfers – March 2021

President Bucciferro noted receipt of the Budget Transfers.  (These reports are contained as Appendix Q to these minutes).

g. Minutes:       April 12, 2021                      Regular Meeting

April 21, 2021                      Special Meeting

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

Other Business

The Board briefly discussed the fifth grade transition to the Middle School.

Hearing/Privilege of the Floor

Chris O’Neal, 133 Saratoga Rd., spoke to the Board about lead testing results.

MOVED by K. Talbot, SECONDED by Carbone, that the meeting be adjourned.

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

The meeting adjourned at 7:32 p.m.

Bobbie DeLong, District Clerk