March 22, 2021 Board of Education Meeting Agenda and Minutes

Scotia-Glenville Central School District

Regular Meeting of the Board of Education – Monday, March 22, 2021

  • 6:30 PM – Executive Session
  • 7:00 PM – Regular Meeting

District Office Conference Room- Remote Session – 3/22/21 Video Recording

Scotia-Glenville Mission Statement

The Scotia-Glenville Central School District is committed to providing an environment which allows students to realize their full potential and thus prepares them for life in an ever-changing world.  In the tradition of excellence, Board of Education, administration, staff, parents, business and community members will continue to ensure that our educational system fulfills the needs of our students.

AGENDA

1.  Roll Call:   Bucciferro, Carbone, Feinberg, Frederick, Massaro, H. Talbot, K. Talbot

2.   Pledge of Allegiance

3.   Hearing/Privilege of the Floor

There will be no Hearing and Privilege of the Floor at this remote session.

4.   Superintendent’s Comments (Susan M. Swartz, Superintendent of Schools)

5.  Resolution: School Bus Purchase – Proposition No. 3

Superintendent’s Recommendation:  That the Board of Education approve the Resolution dated March 22, 2021, regarding the school bus purchase proposition (four school buses), at a maximum estimated cost not to exceed $493,000 to be submitted to the voters at the annual school election on May 18, 2021, as submitted.

6.  2021-2022 Budget Work Session (Susan Swartz – Superintendent of Schools)

7.  Resolution:  Legal Notice of Annual District Election – May 18, 2021

Superintendent’s Resolution:  That the Board of Education approve the Legal Notice of the Annual District Election, to be held on Tuesday, May 18, 2021, as submitted.

8.    Resolution: Accept and Appropriate Gift and Donation from First National Bank of Scotia for Their Continued Sponsorship of the First National Bank of Scotia Senior Award

Superintendent’s Recommendation:  That the Board of Education approve the Resolution, dated March 22, 2021, regarding accepting and appropriating the Gift and Donation from First National Bank of Scotia for their continued sponsorship of the First National Bank of Scotia Senior Award, increasing the General Fund Revenue Account by $1,000.00, as submitted.

9.    Resolution: Accept and Appropriate Gift and Donation from Sacandaga Elementary School to be Used for Sacandaga Elementary School Supplies

Superintendent’s Recommendation:  That the Board of Education approve the Resolution, dated March 22, 2021, regarding accepting and appropriating the Gift and Donation from Sacandaga Elementary School, to be used to purchase supplies for said school, increasing the General Fund Revenue Account by $92.00, as submitted.

10.  Resolution: Accept and Appropriate Gift and Donation from the Middle School PTA to be Used for Arts in Education Programs

Superintendent’s Recommendation:  That the Board of Education approve the Resolution, dated March 22, 2021, regarding accepting and appropriating the Gift and Donation from the Middle School PTA to be used for Arts in Education programs, increasing the General Fund Appropriation Account by $2,064.25, as submitted.

11. Resolution: Increase Debt Services Reserve Fund

Superintendent’s Recommendation:  That the Board of Education adopt the Resolution, dated March 22, 2021, regarding authorizing the decrease in the Debt Service Reserve Fund balance (A884) by $58,000.00 and increasing the Capital Fund balance (HF5510.210) by $58,000.00, as submitted.

12. Review and Adopt the 2021-2022 School Calendar

Superintendent’s Recommendation:  That the Board of Education adopt the 2021-2022 school calendar, as submitted.

13.  First Reading of Appendix R, Policy No. 6720, Procurement Procedures

Superintendent’s Recommendation:  That the Board of Education approve for the first reading of Board Policy #6720, Appendix R: Procurement Procedures (changes are in Appendix R only), as submitted.

14. Communications

a.    Superintendent’s Recommendation: That the Board of Education accept the letter of resignation of Mashoma Brydie, Executive Secretary I (Sacandaga Elementary School), effective March 12, 2021, as submitted.

15.  Report of Superintendent

a.    Staffing

1)      Superintendent’s Recommendation: That the Board of Education approve the probationary appointment of Jennifer Jeffers as Typist (Sacandaga Elementary School), in accordance with Civil Service Rules and Regulations, effective March 8, 2021, with 2020-2021 salary to be at the rate of $13.75/hour, 7.5 hours/day, 37.5 hours/week, 10 month position.

2)      Superintendent’s Recommendation: That the Board of Education approve the probationary appointment of Elizabeth McKeone as Executive Secretary I (Pupil Personnel Services), in accordance with Civil Service Rules and Regulations, effective April 5, 2021, with 2020-2021 salary to be at the rate of $15.40/hour, 8 hours/day, 40 hours/week, 12 month position.

3)      Superintendent’s Recommendation: That the Board of Education approve the appointment of Brooke Cooper as Aide (High School), in accordance with Civil Service Rules and Regulations, effective October 9, 2020 through June 30, 2021, with 2020-2021 salary to be at the rate of $12.50/hour, 6.5 hours/day, 32.5 hours/week, retroactive to October 9, 2020.

4)      Superintendent’s Recommendation: That the Board of Education approve the change of hours for Martin Bailey, Bus Driver (Transportation)

from 6.2 hours per day to 6 hours per day on Mondays, Tuesdays, Thursdays, and Fridays, and 4.25 hours on Wednesdays, with no change in hourly salary, effective March 15, 2021.

5)      Superintendent’s Recommendation: That the Board of Education approve the change in the appointment of Taylor Audi as substitute Elementary Teacher (Sacandaga Elementary School)

from effective October 6, 2020 through March 19, 2021 to effective October 6, 2020 through March 25, 2021.

6)    Superintendent’s Recommendation: That the Board of Education approve the change in the unpaid leave of absence for Catherine Cartier, Reading Teacher (Glen-Worden Elementary School),

from effective September 1, 2020 through June 30, 2021 to effective September 1, 2020 through March 21, 2021.

7)    Superintendent’s Recommendation: That the Board of Education approve the appointment of Catherine Cartier, AIS Teacher (Lincoln and Sacandaga Elementary Schools), effective March 22, 2021 through June 30, 2021, Step 16+M plus $196.00 In-service credit, salary to be at the annual rate of $69,719, prorated from March 22, 2021 through June 30, 2021.

8)    Superintendent’s Recommendation: That the Board of Education approve the transfer of the $2,000 stipend for Jennifer Beatty, Lead Cleaner (High School) effective December 31, 2020, to Christopher Hornyak, retroactively to January 1, 2021.

9)      Superintendent’s Recommendation: That the Board of Education approve the following individual as a  substitute teacher for the 2020-2021 school year: Kaitlin Spektor

10) Superintendent’s Recommendation: That the Board of Education approve the attached list of individuals as substitutes for the 2020-2021 school year, as submitted.

11)   Superintendent’s Recommendation: That the Board of Education approve the following 2020-2021 Fall 2 coaching appointments:

Cheerleading  Name  Step  Stipend

  • Varsity
    Kaylie Pennie  5  $3,033
  • Volunteer
    Aleecia Reinhart  0  $0

Football

  • Volunteer
    John Striffler  0  $0

16.  Routine Business

a.  Placements of Children with Disabilities

b. Treasurer’s Report: January 2021

c.  Internal Claims Auditor’s Report/Warrants/Warrant Report Exceptions:

Payroll Warrants

  • #23  2/26/21  $1,181,054.92
  • #24  2/26/21  $9,052.99
  • #25  3/12/21  $1,067,771.41

Check Warrants

  • A-29  2/26/21  $828,587.87
  • A-30  3/12/21  $979,677.76

17.       Other Business

OTHER INFORMATION AND ENCLOSURES

Enclosed in your packet are the following documents:

1.    Memorandum and attachments from Mr. Giaquinto regarding community use of school facilities.

2.    Memorandum and attachments from Mr. Giaquinto regarding athletic field renovations.

18.  Hearing/Privilege of the Floor

There will be no Hearing and Privilege of the Floor at this remote session.

The Board may adjourn to Executive Session in order to discuss matters relating to personnel and/or negotiations.

Minutes

A Regular Meeting of the Board of Education of the Scotia-Glenville Central School was held in the Office of the Assistant Superintendent for Curriculum and Instruction, in said district on March 22, 2021.

President Bucciferro called the meeting to order at 6:31 p.m.

Present:  Bucciferro, Carbone, Feinberg, Frederick, Massaro, H. Talbot, K. Talbot, Superintendent Swartz, Assistant Superintendent for Curriculum and Instruction Swain, and Business Manager Giaquinto

Absent:   None

MOVED by K. Talbot, SECONDED by Carbone, that the Board of Education adjourn to Executive Session in order to discuss matters related to personnel and negotiations.

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

The Board adjourned to Executive Session at 6:31 p.m. and returned to Open Session at 7:00 p.m.

District Clerk DeLong was present for the Open Session.

Pledge of Allegiance

Hearing/Privilege of the Floor

There was no hearing/privilege of the floor due to the inability to allow the public to attend the meeting in person.

Superintendent’s Comments – (Susan Swartz, Superintendent of Schools)

Superintendent Swartz spoke to the Board about graduation and prom. She informed the Board that at this point in time, Proctor’s Theater is unable to accommodate graduation for the District.  She stated that the District is pursuing other options and will keep the Board informed.  She reported that the District is looking at options for a prom as well and she will keep the Board updated on any decisions that are made.  She also reported that although the CDC has established new guidance for social distancing at 3 feet, New York has not yet adopted this guidance.  At this point in time, the District will remain with the hybrid model for this school year but is hoping to have all in person instruction in place by September.

Resolution: School Bus Purchase – Proposition No. 3

MOVED by Carbone, SECONDED by K. Talbot, that the Board of Education approve the Resolution dated March 22, 2021, regarding the school bus purchase proposition (four school buses), at a maximum estimated cost not to exceed $493,000 to be submitted to the voters at the annual school election on May 18, 2021, as submitted.  (This resolution is contained as Appendix A to these minutes).

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

2021-2022 Budget Work Session (Susan Swartz – Superintendent of Schools)

Superintendent Swartz reviewed her Tier 1 reductions and showed the Board her Tier 2 reductions as well as what a contingency budget would entail. The Board discussed what was presented and all were in agreement that they would like to present a budget that only included the Tier 1 reductions.  They briefly discussed what the District could possibly do with any stimulus money that is received, however since information regarding any stimulus money has not been received in detail, at this point in time, no decisions can be made.  Superintendent Swartz will bring a resolution to adopt the budget at the March 29th meeting.  (The presentation for this work session is contained as Appendix B to these minutes).

Resolution:  Legal Notice of Annual District Election – May 18, 2021

MOVED by K. Talbot, SECONDED by Carbone, that the Board of Education approve the Legal Notice of the Annual District Election, to be held on Tuesday, May 18, 2021, as submitted.  (This resolution is contained as Appendix C to these minutes).

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

Resolution: Accept and Appropriate Gift and Donation from First National

Bank of Scotia for Their Continued Sponsorship of the First National Bank of Scotia Senior Award

MOVED by K. Talbot, SECONDED by Frederick, that the Board of Education approve the Resolution, dated March 22, 2021, regarding accepting and appropriating the Gift and Donation from First National Bank of Scotia for their continued sponsorship of the First National Bank of Scotia Senior Award, increasing the General Fund Revenue Account by $1,000.00, as submitted.  (This resolution is contained as Appendix D to these minutes).

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

MOVED by Carbone, SECONDED by H. Talbot, that the Board of Education approve the following two items:

Resolution: Accept and Appropriate Gift and Donation from Sacandaga Elementary School to be Used for Sacandaga Elementary School Supplies

Approve the Resolution, dated March 22, 2021, regarding accepting and appropriating the Gift and Donation from Sacandaga Elementary School, to be used to purchase supplies for said school, increasing the General Fund Revenue Account by $92.00, as submitted.  (This resolution is contained as Appendix E to these minutes).

Resolution: Accept and Appropriate Gift and Donation from the Middle

School PTA to be Used for Arts in Education Programs

Approve the Resolution, dated March 22, 2021, regarding accepting and appropriating the Gift and Donation from the Middle School PTA to be used for Arts in Education programs, increasing the General Fund Appropriation Account by $2,064.25, as submitted.  (This resolution is contained as Appendix F to these minutes).

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

Resolution: DECREASE Debt Services Reserve Fund

MOVED by Feinberg, SECONDED by H. Talbot, that the Board of Education adopt the Resolution, dated March 22, 2021, regarding authorizing the decrease in the Debt Service Reserve Fund balance (A884) by $58,000.00 and increasing the Capital Fund balance (HF5510.210) by $58,000.00, as submitted.  (This resolution is contained as Appendix G to these minutes).

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

Review and Adopt the 2021-2022 School Calendar

MOVED by Frederick, SECONDED by K. Talbot, that the Board of Education adopt the 2021-2022 school calendar, as submitted.  (This calendar is contained as Appendix H to these minutes).

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

First Reading of Appendix R, Policy No. 6720, Procurement Procedures

MOVED by Massaro, SECONDED by H. Talbot, that the Board of Education approve for the first reading of Board Policy #6720, Appendix R: Procurement Procedures (changes are in Appendix R only), as submitted.  (This policy is contained as Appendix I to these minutes).

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

MOVED by Carbone, SECONDED by K. Talbot, that the Board of Education accept/approve the following items:

Communications

a.    Accept the letter of resignation of Mashoma Brydie, Executive Secretary I (Sacandaga Elementary School), effective March 12, 2021, as submitted.  (This letter is contained as Appendix J to these minutes).

Report of Superintendent

a.    Staffing

1)      Approve the probationary appointment of Jennifer Jeffers as Typist (Sacandaga Elementary School), in accordance with Civil Service Rules and Regulations, effective March 8, 2021, with 2020-2021 salary to be at the rate of $13.75/hour, 7.5 hours/day, 37.5 hours/week, 10 month position.

2)      Approve the probationary appointment of Elizabeth McKeone as Executive Secretary I (Pupil Personnel Services), in accordance with Civil Service Rules and Regulations, effective April 5, 2021, with 2020-2021 salary to be at the rate of $15.40/hour, 8 hours/day, 40 hours/week, 12 month position.

3)      Approve the appointment of Brooke Cooper as Aide (High School), in accordance with Civil Service Rules and Regulations, effective October 9, 2020 through June 30, 2021, with 2020-2021 salary to be at the rate of $12.50/hour, 6.5 hours/day, 32.5 hours/week, retroactive to October 9, 2020.

4)      Approve the change of hours for Martin Bailey, Bus Driver (Transportation) from 6.2 hours per day to 6 hours per day on Mondays, Tuesdays, Thursdays, and Fridays, and 4.25 hours on Wednesdays, with no change in hourly salary, effective March 15, 2021.

5)      Approve the change in the appointment of Taylor Audi as substitute Elementary Teacher (Sacandaga Elementary School)

from effective October 6, 2020 through March 19, 2021 to effective October 6, 2020 through March 25, 2021.

6)    Approve the change in the unpaid leave of absence for Catherine Cartier, Reading Teacher (Glen-Worden Elementary School),

from effective September 1, 2020 through June 30, 2021 to effective September 1, 2020 through March 21, 2021.

7)    Approve the appointment of Catherine Cartier, AIS Teacher (Lincoln and Sacandaga Elementary Schools), effective March 22, 2021 through June 30, 2021, Step 16+M plus $196.00 In-service credit, salary to be at the annual rate of $69,719, prorated from March 22, 2021 through June 30, 2021.

8)    Approve the transfer of the $2,000 stipend for Jennifer Beatty, Lead Cleaner (High School) effective December 31, 2020, to Christopher Hornyak, retroactively to January 1, 2021.

9)      Approve the following individual as a  substitute teacher for the 2020-2021 school year:

Kaitlin Spektor

10)  Approve the attached list of individuals as substitutes for the 2020-2021 school year, as submitted.  (This list is contained as Appendix K to these minutes).

11)   Approve the following 2020-2021 Fall 2 coaching appointments:

Name  Step  Stipend

Cheerleading
Varsity
Kaylie Pennie  5  $3,033
Volunteer
Aleecia Reinhart  0  $0

Football
Volunteer
John Striffler  0  $0

Routine Business

a.  Placements of Children with Disabilities

Accept the Placement of Children with Disabilities as recommended by the Committees on Preschool Special Education and Special Education in their report dated 03/22/21.

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

b.  Treasurer’s Report: January 2021

President Bucciferro noted receipt of the Treasurer’s Report.  (This report is contained as Appendix L to these minutes).

c.  Internal Claims Auditor’s Report/Warrants/Warrant Report Exceptions:

Payroll Warrants

#23  2/26/21  $1,181,054.92
#24  2/26/21  $9,052.99
#25  3/12/21  $1,067,771.41

Check Warrants

A-29  2/26/21  $828,587.87
A-30  3/12/21  $979,677.76

President Bucciferro noted receipt of the Internal Claims Auditor’s Report/Warrants/Warrant  Report Exceptions.  (These reports are contained as Appendix M to these minutes).

Other Business

None

Hearing/Privilege of the Floor

There was no hearing/privilege of the floor due to the inability to allow the public to attend the meeting in person.

MOVED by K. Talbot, SECONDED by Frederick, that the meeting be adjourned.

Roll Call

Ayes: 7

Noes: 0

MOTION CARRIED

The meeting adjourned at 7:55 p.m.

Bobbie DeLong, District Clerk