August 9, 2021 Board of Education Meeting Agenda and Minutes

Regular Meeting – Scotia-Glenville Central School District

Monday, August 9, 2021

  • 6:30 – Public Hearing –
    • Elementary,
    • Middle School,
    • High School Codes of Conduct
      to be immediately followed by Public Hearing –
    • District-Wide Safety Plan
  • 7:00 PM – Regular Meeting

Middle School Cafeteria

Scotia-Glenville Mission Statement

The Scotia-Glenville Central School District is committed to providing an environment which allows students to realize their full potential and thus prepares them for life in an ever-changing world.  In the tradition of excellence, Board of Education, administration, staff, parents, business and community members will continue to ensure that our educational system fulfills the needs of our students.

AGENDA

1.    Roll Call: Bucciferro, Carbone, Feinberg, Frederick, Massaro, H. Talbot, K. Talbot

2.    Pledge of Allegiance

3.    Hearing/Privilege of the Floor – Welcome to a Meeting of the Board of Education

4.     Superintendent’s Comments – (Susan Swartz, Superintendent of Schools)

5. Adopt District Code of Conduct, Elementary, Middle School, and High School Handbooks for 2021-2022

Superintendent’s Recommendation: That the Board of Education approve and adopt the District Code of Conduct, Elementary, Middle School, and Senior High School Handbooks for 2021-2022, as submitted.

6. Approve District-Wide Safety Plan for 2021-2022

Superintendent’s Recommendation: That the Board of Education approve and adopt the changes to the District-Wide Safety Plan for 2021-2022, as submitted.

7. Adopt District Comprehensive Improvement Plan (DCIP) for 2021-2022

Superintendent’s Recommendation: That the Board of Education approve and adopt the District Comprehensive Improvement Plan for 2021-2022, as submitted.

8. Accept the Fiscal Reports for 2020-2021

Superintendent’s Recommendation: That the Board of Education accept the

  • Final (4th) Fiscal Report for 2020-2021 with the supporting
  • Revenue and
  • Budget Status Reports and
  • Summary Revenue, Expense and Fund Balance, as submitted.

9. Approve the Agreement between Scotia-Glenville Central School District and B.A. Construction Services, LLC, for Construction Management Services for the Proposed Construction Project

Superintendent’s Recommendation: That the Board of Education approve the Agreement between Scotia-Glenville Central School District and B.A. Construction, LLC for Construction Services for the Proposed Construction Project, as submitted.

10. Resolution: Increase the Tax Certiorari Reserve Fund

Superintendent’s Recommendation: That the Board of Education approve the resolution, dated August 9, 2021, regarding authorizing the decrease in undesignated fund balance (A909) by $316,000 and increase the Tax Certiorari Reserve Fund (A864) by $316,000, as submitted.

11. Resolution: Increase the Teachers’ Retirement System (TRS) Contribution Reserve Fund

Superintendent’s Recommendation: That the Board of Education approve the resolution, dated August 9, 2021, regarding authorizing the decrease in the undesignated fund balance (A909) by $400,000 and increase the TRS Contributions Reserve Fund (A828) by $400,000, as submitted.

12. Resolution: Increase the Debt Services Reserve Fund

Superintendent’s Recommendation: That the Board of Education approve the resolution, dated August 9, 2021, regarding authorizing the decrease in the undesignated fund balance (A909) by $330,407.20 and increase the Debt Service Reserve Fund (A884) by $330,407.20, as submitted.

13. Resolution: Increase the Repair Reserve Fund

Superintendent’s Recommendation: That the Board of Education approve the resolution, dated August 9, 2021, regarding authorizing the decrease in the undesignated fund balance (A909) by $375,000 and increase the Repair Reserve Fund (A882) by $375,000, as submitted.

14. Resolution: Appoint District Interim Administrator

Superintendent’s Recommendation: That the Board of Education approve the resolution to appoint Jerome Rosen, Interim Administrator, commencing August 16, 2021, in accordance with the agreement dated, August 9, 2021, as submitted.

15. Resolution: Continuation of the Existing Ice Hockey Merger

Superintendent’s Recommendation: That the Board of Education approve the resolution, dated August 9, 2021, authorizing the continuation of the Scotia-Glenville Central School District merger agreement for the 2021-2022 school year with the Mohonasen, Guilderland, Schalmont, and Voorheesville School Districts for an interscholastic Ice Hockey team for the mutual benefit of all five districts, as submitted.

16. Resolution: Approve the Boys’ and Girls’ Varsity Swim Program Merger

Superintendent’s Recommendation: That the Board of Education approve the resolution dated August 9, 2021, for the Boys’ and Girls’ Swim Program Merger Agreement for the 2021-2022 school year between Scotia-Glenville Central School District and the Burnt Hills-Ballston Lake Central School District for an interscholastic boys’ and girls’ Swim program, as submitted.

17. Resolution: Approve the Wrestling Program Merger

Superintendent’s Recommendation: That the Board of Education approve the resolution dated August 9, 2021 authorizing the Merger Agreement for the Wrestling Program Merger for the 2021-2022 school year between Scotia-Glenville Central School District and the Galway Central School District for an interscholastic Wrestling program, as submitted.

18. Resolution: Accept and Appropriate Gift and Donation from Lincoln Elementary to be Used for BOCES Arts in Education

Superintendent’s Recommendation: That the Board of Education approve the resolution, dated August 9, 2021, regarding accepting the Gift and Donation from Lincoln Elementary to be used for Arts in Education programs, increasing the BOCES Arts in Education Account (A211049401) in the amount of $516.05, as submitted.

19. Appoint Committee on Special Education (CSE)

Superintendent’s Recommendation: That the Board of Education appoint the attached list of members to the Committee on Special Education (CSE) for the 2021-2022 school year, as submitted.

20. Appoint Committee on Preschool Special Education (CPSE)

Superintendent’s Recommendation: That the Board of Education appoint the attached list of members to the Committee on Preschool Special Education (CPSE) for the 2021-2022 school year, as submitted.

21. First Reading of Policy No. 5020.1, Dignity for All Students Act and Policy No. 5020.1R, Dignity for All Students Act Regulation (Policy 5020.1)

Superintendent’s Recommendation: That the Board of Education approve for the first reading of Board Policy #5020.1 and #5020.1R, Dignity for All Students Act (changes are in the “Appeal” section of each policy), as submitted.

22. Communications
a. Superintendent’s Recommendation: That the Board of Education accept the letter of resignation of Audra Muscatiello, Teaching Assistant (Middle School), effective c.o.b. June 30, 2021, with appreciation for her service to the district, as submitted

b. Superintendent’s Recommendation: That the Board of Education approve the voluntary reassignment of Taylor Audi from Special Education Teacher (Sacandaga) to 3rd Grade General Education Teacher (Sacandaga), effective September 1, 2021 through August 31, 2025, with no change in salary for 2021-2022. Ms. Audi has professional certification.

23. Report of Superintendent
a. Staffing
1) Superintendent’s Recommendation: That the Board of Education approve the full-time probationary appointment of Geoff Pemberton as Senior Custodian (Lincoln), in accordance with Civil Service Rules and Regulations, effective August 23, 2021, with 2021-2022 salary to be at Step 1, $24.38/hour, 8 hours/day, 40 hours per week.

2) Superintendent’s Recommendation: That the Board of Education approve the full-time probationary appointment of Trevor Cooper as General Mechanic (Buildings & Grounds), in accordance with Civil Service Rules and Regulations, effective September 1, 2021, with 2021-2022 salary to be at Step 1, $23.98/hour, 8 hours/day, 40 hours per week.

3) Superintendent’s Recommendation: That the Board of Education approve the appointment of Kenn Handin, PPS Director (District-wide) on a per diem basis for 5 days in September, 2021, at 1/200th of his 2020-2021 salary, for transition and training.

4) Superintendent’s Recommendation: That the Board of Education approve two (2) additional summer days for Kathy Lewek, CSE/CPSE Chair, at 1/200th of her 2020-2021 salary, to complete CPSE work.

5) Superintendent’s Recommendation: That the Board of Education approve the appointment of Lynn Casey, clerical, for the final two weeks of summer school, in accordance with Civil Service Rules and Regulations, effective August 2, 2021 to August 13, 2021, at the same daily rate as her 2020-2021 salary.

6) Superintendent’s Recommendation: That the Board of Education approve the appointment of Maria French as Teacher Aide (Sacandaga), in accordance with Civil Service Rules and Regulations effective September 1, 2021-June 30, 2022, with 2021-2022 salary of $12.50/hr., 6.25 hours/day, 31.75 hours/week.

7) Superintendent’s Recommendation: That the Board of Education approve the appointment of Dawn Haley as Teacher Aide (Sacandaga), in accordance with Civil Service Rules and Regulations effective September 1, 2021-June 30, 2022, with 2021-2022 salary of $12.50/hr., 6.25 hours/day, 31.75 hours/week.

8) Superintendent’s Recommendation: That the Board of Education approve the change of assignment for John Ritter from JV Asst. Football Coach to Varsity Asst. Football coach and the additional appointments listed below for the 2021-2022 Fall sports coaching appointments:

  • Football JV Assistant Niall Howard Step 4 $4,009
  • Modified Head John Striffler Step 10 $4,844

9) Superintendent’s Recommendation: That the Board of Education approve the following lists of substitutes for the 2021-2022 school year, as submitted:

  • Buildings & Grounds Substitutes
  • Transportation Aide Substitutes Clerical Substitutes
  • Substitute School Bus Drivers
  • Substitute School Monitors
  • Substitute School Nurses
  • Substitute Teacher Aides Substitute Teachers – revised
  • Substitute Teaching Assistants – revised Tutors

*This appointment is conditioned on the school district’s receipt of clearance for the employee from the State Education Department following a criminal history records check in accordance with the provision of Education Law §3035.

24. Routine Business
a. Placements of Children with Disabilities
b. Bids

1) Award the bid for the 2021/22 Capital Outlay Project, Exterior Doors Phase 2 to Bast Hatfield Construction, LLC in the amount of $149,000.00, in accordance with bid specifications and the low bid, as submitted.

c. Internal Claims Auditor’s Report/Warrants/Warrant Report Exceptions:
Payroll Warrants

  • #6  07/16/21  $228,722.91
  • #8  07/30/21  $312,781.15

Check Warrants

  • A-45  06/30/21  $1,122,135.91
  • H-19  06/29/21  $55,928.62
  • A-1  07/16/21  $1,442,215.48
  • A-5 (payables)  07/16/21  $218,486.90
  • A-2  07/30/21  $118,814.29
  • A-7 (payables) 07/30/21  $226,933.87

25. Other Business

26. Hearing/Privilege of the Floor
In accordance with Policy #1230, privilege of the floor will be extended at this time to any person in attendance. The time allowed, protocol and procedures are outlined in the “Welcome to a Meeting of the Board of Education” brochure.

The Board may adjourn to Executive Session in order to discuss matters relating to personnel and/or negotiations.

Minutes

A Regular Meeting of the Board of Education of the Scotia-Glenville Central School was held in the Cafeteria of the Middle School, in said district on August 9, 2021.

President Bucciferro called the meeting to order at 7:00 p.m.

Present:  Bucciferro, Frederick, Massaro, K. Talbot, Superintendent Swartz, Assistant Superintendent for Curriculum and Instruction Swain, Business Manager Giaquinto

Absent:   Carbone, Feinberg, H. Talbot

A Public Hearing on the Codes of Conduct and the District Wide Safety Plan was held prior to this meeting at 6:30 p.m.

MOVED by Frederick, SECONDED by K. Talbot, that the Board of Education adjourn to Executive Session in order to discuss matters related to personnel and negotiations.

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

The Board adjourned to Executive Session at 7:00 p.m. and returned to Open Session at 7:35 p.m.

District Clerk DeLong was present during the Open Session.

Pledge of Allegiance

Hearing/Privilege of the Floor

None

Superintendent’s Comments (Susan M. Swartz, Superintendent of Schools)

Superintendent Swartz discussed the re-opening of school in September.  She discussed social distancing and mask wearing protocols and also explained how virtual only students will be taught for the upcoming year. She plans on holding a Town Hall on August 23 to further explain the District’s re opening plans.

Adopt District Code of Conduct, Elementary, Middle School, and Senior High School Handbooks for 2021-2022

MOVED by Frederick, SECONDED by K. Talbot that the Board of Education approve and adopt the District Code of Conduct, Elementary, Middle School, and Senior High School Handbooks for 2021 2022, as submitted, with the changes noted during the Public Hearing.  (These documents are contained as Appendix A to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Approve District-Wide Safety Plan for 2021-2022

MOVED by K. Talbot, SECONDED by Massaro, that the Board of Education approve and adopt the changes to the District-Wide Safety Plan for 2021-2022, as submitted.  (This document is contained as Appendix B to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Adopt District Comprehensive Improvement Plan (DCIP) for 2021-2022

MOVED by K. Talbot, SECONDED by Massaro that the Board of Education approve and adopt the District Comprehensive Improvement Plan for 2021-2022, as submitted.  (This document is contained as Appendix C to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Accept the Fiscal Report for 2020-2021

MOVED by Frederick, SECONDED by K. Talbot, that the Board of Education accept the Final (4th) Fiscal Report for 2020-2021 with the supporting Revenue and Budget Status Reports and Summary Revenue, Expense and Fund Balance, as submitted.  (This report is contained as Appendix D to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Approve the Agreement between Scotia-Glenville Central School District and B.A.   Construction Services, LLC, for Construction Management Services for the Proposed Construction Project

MOVED by K. Talbot, SECONDED by Frederick that the Board of Education approve the Agreement between Scotia-Glenville Central School District and B.A. Construction, LLC for Construction Services for the Proposed Construction Project, as submitted.   (This agreement is contained as Appendix E to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Resolution: Increase the Tax Certiorari Reserve Fund

MOVED by Frederick, SECONDED by K. Talbot that the Board of Education approve the resolution,dated August 9, 2021, regarding authorizing the decrease in undesignated fund balance (A909) by $316,000 and increase the Tax Certiorari Reserve Fund (A864) by $316,000, as submitted.  (This resolution is contained as Appendix F to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Resolution:  Increase the Teachers’ Retirement System (TRS) Contribution Reserve Fund

MOVED by K. Talbot, SECONDED by Massaro that the Board of Education approve the resolution, dated August 9, 2021, regarding authorizing the decrease in the undesignated fund balance (A909) by $400,000 and increase the TRS Contributions Reserve Fund (A828) by $400,000, as submitted.

(This resolution is contained as Appendix G to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Resolution: Increase the Debt Services Reserve Fund

MOVED by Massaro, SECONDED by K. Talbot that the Board of Education approve the resolution, dated August 9, 2021, regarding authorizing the decrease in the undesignated fund balance (A909) by $330,407.20 and increase the Debt Service Reserve Fund (A884) by $330,407.20, as submitted.  (This resolution is contained as Appendix H to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Resolution: Increase the Repair Reserve Fund

MOVED by Massaro, SECONDED by K. Talbot that the Board of Education approve the resolution, dated August 9, 2021, regarding authorizing the decrease in the undesignated fund balance (A909) by $375,000 and increase the Repair Reserve Fund (A882) by $375,000, as submitted.  (This resolution is contained as Appendix I to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Resolution: Appoint District Interim Administrator

MOVED by K. Talbot, SECONDED by Massaro that the Board of Education approve the resolution to appoint Jerome Rosen, Interim Administrator, commencing August 16, 2021, in accordance with the agreement dated, August 9, 2021, as submitted.  .  (This resolution is contained as Appendix J to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Resolution: Continuation of the Existing Ice Hockey Merger

MOVED by K. Talbot, SECONDED by Frederick that the Board of Education approve the resolution, dated August 9, 2021, authorizing the continuation of the Scotia-Glenville Central School District merger agreement for the 2021-2022 school year with the Mohonasen, Guilderland, Schalmont, and Voorheesville School Districts for an interscholastic Ice Hockey team for the mutual benefit of all five districts, as submitted.  (This resolution is contained as Appendix K to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Resolution: Approve the Boys’ and Girls’ Varsity Swim Program Merger

MOVED by K. Talbot, SECONDED by Frederick that the Board of Education approve the resolution dated August 9, 2021, for the Boys’ and Girls’ Swim Program Merger Agreement for the 2021-2022 school year between Scotia-Glenville Central School District and the Burnt Hills-Ballston Lake Central School District for an interscholastic boys’ and girls’ Swim program, as submitted.  (This resolution is contained as Appendix L to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Resolution: Approve the Wrestling Program Merger

MOVED by K. Talbot, SECONDED by Massaro that the Board of Education approve the resolution dated August 9, 2021 authorizing the Merger Agreement for the Wrestling Program Merger for the 2021-2022 school year between Scotia-Glenville Central School District and the Galway Central School District for an interscholastic Wrestling program, as submitted.  .  (This resolution is contained as Appendix M to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Resolution: Accept and Appropriate Gift and Donation from Lincoln Elementary to be Used for BOCES Arts in Education

MOVED by Massaro, SECONDED by Frederick that the Board of Education approve the resolution, dated August 9, 2021, regarding accepting the Gift and Donation from Lincoln Elementary to be used for Arts in Education programs, increasing the BOCES Arts in Education Account (A211049401) in the amount of $516.05, as submitted.  (This resolution is contained as Appendix N to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Appoint Committee on Special Education (CSE)

MOVED by Massaro, SECONDED by K. Talbot that the Board of Education appoint the attached list of members to the Committee on Special Education (CSE) for the 2021-2022 school year, as submitted.

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

Appoint Committee on Preschool Special Education (CPSE)

MOVED by K. Talbot, SECONDED by Frederick that the Board of Education appoint the attached list of members to the Committee on Preschool Special Education (CPSE) for the 2021-2022 school year, as submitted.

(These lists are contained as Appendix O to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

First Reading of Policy No. 5020.1, Dignity for All Students Act and Policy No. 5020.1R, Dignity for All Students Act Regulation (Policy 5020.1)

MOVED by K. Talbot, SECONDED by Massaro that the Board of Education approve for the first reading of Board Policy #5020.1 and #5020.1R, Dignity for All Students Act (changes are in the “Appeal” section of each policy), as submitted.  (This policy is contained as Appendix P to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

MOVED by K. Talbot, SECONDED by Frederick, that the Board of Education accept/approve the following items:

Communications

a.    Accept the letter of resignation of Audra Muscatiello, Teaching Assistant (Middle School), effective c.o.b. June 30, 2021, with appreciation for her service to the district, as submitted.  (This letter is contained as Appendix Q to these minutes).

b.  Approve the voluntary reassignment of Taylor Audi from Special Education Teacher (Sacandaga) to 3rd Grade General Education Teacher (Sacandaga), effective September 1, 2021 through August 31, 2025, with no change in salary for 2021-2022. Ms. Audi has professional certification.

Report of Superintendent

a.   Staffing

1)  Approve the full-time probationary appointment of Geoff Pemberton as Senior Custodian (Lincoln), in accordance with Civil Service Rules and Regulations, effective August 23, 2021, with 2021-2022 salary to be at Step 1, $24.38/hour, 8 hours/day, 40 hours per week.

2)    Approve the full-time probationary appointment of Trevor Cooper as General Mechanic (Buildings & Grounds), in accordance with Civil Service Rules and Regulations, effective September 1, 2021, with 2021-2022 salary to be at Step 1, $23.98/hour, 8 hours/day, 40 hours per week.

3)    Approve the appointment of Kenn Handin, PPS Director (District-wide) on a per diem basis for 5 days in September, 2021, at 1/200th of his 2020-2021 salary, for transition and training.

4)   Approve two (2) additional summer days for Kathy Lewek, CSE/CPSE Chair, at 1/200th of her 2020-2021 salary, to complete CPSE work.

5)   Approve the appointment of Lynn Casey, clerical, for the final two weeks of summer school, in accordance with Civil Service Rules and Regulations, effective August 2, 2021 to August 13, 2021, at the same daily rate as her 2020-2021 salary.

6)   Approve the appointment of Maria French as Teacher Aide (Sacandaga), in accordance with Civil Service Rules and Regulations effective September 1, 2021-June 30, 2022, with 2021-2022 salary of $12.50/hr., 6.25 hours/day, 31.75 hours/week.

7)   Approve the appointment of Dawn Haley as Teacher Aide (Sacandaga), in accordance with Civil Service Rules and Regulations effective September 1, 2021-June 30, 2022, with 2021-2022 salary of $12.50/hr., 6.25 hours/day, 31.75 hours/week.

8)  Approve the change of assignment for John Ritter from JV Asst. Football Coach to Varsity Asst. Football coach and the additional appointments listed below for the 2021-2022 Fall sports coaching appointments.

Football

JV Assistant                              Niall Howard             Step 4             $4,009
Modified Head               John Striffler             Step 10                      $$4,844

9)   Approve the following lists of substitutes for the 2021-2022 school year, as submitted:

  • Buildings & Grounds Substitutes
  • Transportation Aide Substitutes
  • Clerical Substitutes
  • Substitute School Bus Drivers
  • Substitute School Monitors
  • Substitute School Nurses
  • Substitute Teacher Aides
  • Substitute Teachers – revised
  • Substitute Teaching Assistants – revised

Tutors

*This appointment is conditioned on the school district’s receipt of clearance for the employee from the State Education Department following a criminal history records check in accordance with the provision of Education Law §3035.

(These lists are contained as Appendix R to these minutes).

Routine Business

a.  Placements of Children with Disabilities

Accept the Placement of Children with Disabilities as recommended by the Committees   on Preschool Special Education and Special Education in their report dated 08/09/21.

b.  Bids

1)  Award the bid for the 2021/22 Capital Outlay Project, Exterior Doors Phase 2 to Bast Hatfield Construction, LLC in the amount of $149,000.00, in accordance with bid specifications and the low bid, as submitted.  (This bid is contained as Appendix S to these minutes).

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

c.          Internal Claims Auditor’s Report/Warrants/Warrant Report Exceptions:

Payroll Warrants

  • #6 07/16/21 $228,722.91
  • #8 07/30/21 $312,781.15

Check Warrants

  • A-45 06/30/21 $1,122,135.91
  • H-19 06/29/21 $55,928.62
  • A-1 07/16/21 $1,442,215.48
  • A-5 (payables) 07/16/21 $218,486.90
  • A-2 07/30/21 $118,814.29
  • A-7 (payables 07/30/21 $226,933.87

President Bucciferro noted receipt of the Internal Claims Auditor’s Report/Warrants/Warrant Report Exceptions.  (These reports are contained as Appendix T to these minutes).

Other Business

The Board briefly discussed who will be attending the NYSSBA convention.

Hearing/Privilege of the Floor

None

MOVED by Frederick, SECONDED by K. Talbot that the Board adjourn to Executive Session in order to discuss matters relating to personnel.

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

The Board adjourned to Executive Session at 8:03 p.m. and returned to Open Session at 8:35 p.m.

MOVED by K. Talbot, SECONDED by Frederick, that the meeting be adjourned.

Roll Call

Ayes: 4

Noes: 0

MOTION CARRIED

The meeting adjourned at 8:36 p.m.

Bobbie DeLong, District Clerk