April 12, 2021 Board of Education Meeting Agenda and Minutes

Scotia-Glenville Central School District

Regular Meeting of the Board of Education – Monday, April 12, 2021

  • 6:30 PM – Executive Session
  • 7:00 PM – Regular Meeting

District Office Conference Room- Remote Session – 4/12/21 Video Recording

Scotia-Glenville Mission Statement

The Scotia-Glenville Central School District is committed to providing an environment which allows students to realize their full potential and thus prepares them for life in an ever-changing world.  In the tradition of excellence, Board of Education, administration, staff, parents, business and community members will continue to ensure that our educational system fulfills the needs of our students.

AGENDA

1.  Roll Call:   Bucciferro, Carbone, Feinberg, Frederick, Massaro, H. Talbot, K. Talbot

2.   Pledge of Allegiance

3.   Hearing/Privilege of the Floor

There will be no Hearing and Privilege of the Floor at this remote session.

4.   Superintendent’s Comments (Susan M. Swartz, Superintendent of Schools)

5.  Discussion:  Tuition-free Attendance for Non-resident Employees’ Children

6. State Aid Update 2021-2022 Budget

7.  Accept Third Fiscal Projection for 2020-2021

Superintendent’s Recommendation:  That the Board of Education accept the Third Fiscal Projection for 2020-2021 with the supporting Revenue and Budget Status Reports and Summary Variance Analysis and Fund Balance Projection, as submitted.

8.  Resolution: Accept Notice of Sunnyside Solar II, LLC’s Intent to Develop a Solar Project on Property Within the District and Enter into a Payment in Lieu of Taxes (PILOT) Agreement for Same

Superintendent’s Recommendation:  That the Board of Education approve the Resolution, dated April 12, 2021, to accept notification of Sunnyside Solar II, LLC’s intent to develop a solar project within property within the District, located at 81 Freemans Bridge Road, Glenville, NY, and enter into a PILOT agreement pursuant to the provisions of the New York Real Property Tax Law Section 487, as submitted.

9.    Resolution: Appropriating Tax Certiorari Settlement – KeyBank National Association

Superintendent’s Recommendation:  That the Board of Education approve the Resolution dated April 12, 2021, regarding appropriating $5,491.33 from the General Fund for the claim settled for the 2019-20 and 2020-21 tax years to KeyBank, as submitted.

10.  Approve Memorandum of Agreement By and Between Scotia-Glenville Central School District and Scotia-Glenville Teachers’ Association

Superintendent’s Recommendation:  That the Board of Education approve the Memorandum of Agreement By and Between Scotia-Glenville Central School District and Scotia-Glenville Teachers’ Association regarding the authorization of a $1,000 stipend be paid to Amy Hefley in recognition of her duties performed as a Handle with Care trainer for the period of September 1, 2020 to June 30, 2021, as submitted.

11.  Approve Memorandum of Agreement By and Between Scotia-Glenville Central School District and Scotia-Glenville Teachers’ Association

Superintendent’s Recommendation:  That the Board of Education approve the Memorandum of Agreement By and Between Scotia-Glenville Central School District and Scotia-Glenville Teachers’ Association regarding the authorization of a $1,000 stipend be paid to Kelly Marsh in recognition of her duties performed as a Handle with Care trainer for the period of September 1, 2020 to June 30, 2021, as submitted.

12. Approval of Appendix R, Policy No. 6720, Procurement Procedures

Superintendent’s Recommendation:  That the Board of Education approve Board Policy #6720, Appendix R: Procurement Procedures (changes are in Appendix R only), as submitted.

13. Approve Bidding/Public Sale of Surplus/Obsolete District Equipment

Superintendent’s Recommendation:  That the Board of Education approve the bidding/public sale of surplus/obsolete district equipment, in accordance with Board of Education Policy #6900 (Disposal of District Property), as submitted.

14. Appoint Chairperson of the Scotia-Glenville Central School District Annual District Election

Superintendent’s Recommendation:  That the Board of Education appoint a Chairperson (Board Member) of the Annual District Election on May 18, 2021.

15. Appoint Chief Inspector for the Scotia-Glenville Central School District Annual District Election

Superintendent’s Recommendation:  That the Board of Education appoint Bruce Rowledge as Chief Inspector of the annual District Election on May 18, 2021.

16. Communications

a.    Superintendent’s Recommendation: That the Board of Education accept the letter of resignation of Erica LeVan, PPS Aide (Glen-Worden Elementary School), effective c.o.b. April 1, 2021, with appreciation for her service to the district, as submitted.

b.    Superintendent’s Recommendation: That the Board of Education accept the letter of resignation of Jennifer Jeffers, Typist (Sacandaga Elementary School), effective c.o.b. April 7, 2021, with appreciation for her service to the district, as submitted.

c.    Superintendent’s Recommendation:  That the Board of Education accept the letter of resignation of Breann Parseghian, Health Benefits Assistant, Part-Time (District Office), effective c.o.b. April 15, 2021, with appreciation for her service to the district, as submitted.

d.    Superintendent’s Recommendation:  That the Board of Education accept the letter of resignation for retirement purposes of Sharon Neal, Transportation Aide (Transportation Department), effective c.o.b. June 30, 2021, with appreciation for her service to the district, as submitted.

e.    Superintendent’s Recommendation:  That the Board of Education accept the letter of resignation for retirement purposes of Mary Lou Durant, Secretary to the Assistant Principal (High School), effective c.o.b. July 1, 2021, with appreciation for her service to the district, as submitted.

f.     Superintendent’s Recommendation:  That the Board of Education accept the letter of resignation for retirement purposes of Susan Carey, Head Bus Driver (Transportation Department), effective c.o.b. March 30, 2021, with appreciation for her service to the district, as submitted.

g.    Superintendent’s Recommendation:  That the Board of Education accept the letter of resignation for retirement purposes of John Ciarmello, Bus Driver (Transportation Department), effective c.o.b. June 30, 2021, with appreciation for his service to the district, as submitted.

17.  Report of Superintendent

a.    Staffing

1)    Superintendent’s Recommendation: That the Board of Education approve the extension of the appointment of Carol Quantock as Secretary to the Superintendent of Schools (District Office) on a per diem basis from up to 60 days between January 4, 2021 and March 31, 2021, at the rate of $21.89 per hour to up to 60 days between January 4, 2021 and April 15, 2021, at the rate of $21.89 per hour.

2)    Superintendent’s Recommendation:  That the Board of Education approve the change of hours of Marilyn Fuller, Bus Driver (Transportation Department) from 7 hours Monday, Tuesday, Thursday, Friday and 5 hours on Wednesday to 7.5 hours Monday through Friday, with no change in hourly rate.

3)     Superintendent’s Recommendation:  That the Board of Education approve the change of hours of Theresa Marocco, Bus Driver (Transportation Department) from 8 hours Monday, Tuesday, Thursday, Friday and 6.25 hours on Wednesday to 8 hours Monday, Tuesday, Thursday, Friday and 7.75 hours on Wednesday, with no change in hourly rate.

4)    Superintendent’s Recommendation:  That the Board of Education approve the change in hours of Kimberly Unser, Bus Driver (Transportation Department) from 4.5 hours Monday through Friday to 5.25 hours Monday through Friday, with no change in hourly rate.

5)    Superintendent’s Recommendation:  That the Board of Education approve the appointment of Brooke Cooper as Supervisor for regularly scheduled athletic events for the 2020-2021 school year at the rate of $17.38/hour, retroactive to March 7, 2021.

6)    Superintendent’s Recommendation: That the Board of Education approve the attached list of substitutes for the 2020-2021 school year, as submitted.

18.  Routine Business

a.  Placements of Children with Disabilities

b.  Internal Claims Auditor’s Report/Warrants/Warrant Report Exceptions:

Payroll Warrants

Check Warrants

c. Minutes:

Bids:
1)      Superintendent’s Recommendation:  That the Board of Education approve the extension of the agreement for the bid for Refrigeration Maintenance & Repairs Service between Scotia-Glenville Central Schools and Capital District Mechanical for the period July 1, 2021 through June 30, 2022, based on bid specifications and the attached extension affirmation.

2)      Superintendent’s Recommendation:  That the Board of Education approve the extension of the agreement for the bid for Boiler Maintenance & General Plumbing Repairs Service between Scotia-Glenville Central Schools and Colonie Mechanical Contractors for the period July 1, 2021 through June 30, 2022, based on bid specifications and the attached extension affirmation.

19.  Other Business

20.  Hearing/Privilege of the Floor

There will be no Hearing and Privilege of the Floor at this remote session.

The Board may adjourn to Executive Session in order to discuss matters relating to personnel and/or negotiations.

Minutes

A Regular Meeting of the Board of Education of the Scotia-Glenville Central School was held in the Office of the Assistant Superintendent for Curriculum and Instruction, in said district on April 12, 2021.

President Bucciferro called the meeting to order at 6:30 p.m.

Present:  Bucciferro, Carbone, Feinberg, Frederick, H. Talbot, K. Talbot, Superintendent Swartz, Assistant Superintendent for Curriculum and Instruction Swain, Business Manager Giaquinto

Absent:   Massaro

MOVED by Frederick, SECONDED by Carbone, that the Board of Education adjourn to Executive Session in order to discuss matters related to personnel and negotiations.

Roll Call

Ayes: 6

Noes: 0

MOTION CARRIED

The Board adjourned to Executive Session at 6:31 p.m. and returned to Open Session at 7:00 p.m.

District Clerk DeLong was present for the Open Session.

Pledge of Allegiance

Hearing/Privilege of the Floor

There was no hearing/privilege of the floor due to the inability to allow the public to attend the meeting in person.

Superintendent’s Comments – (Susan Swartz, Superintendent of Schools)

Superintendent Swartz commented to the Board that she was able to view the HS production of Ordinary Days and thought it was an exceptional show.  She reported that the process for enrolling students at Tech Valley High School was finished and we will have one student in addition to the current students attending.  She reported on the new COVID guidance that was just released.  She explained that the changes will not be easy to implement at this time and it is her intention to continue as is for the rest of this school year and hopes to be back to full in person instruction for September. She is still working with staff on graduation and prom preparations and will keep the Board informed as plans are finalized.

Discussion:  Tuition-free Attendance for Non-resident Employees’ Children

Superintendent Swartz raised the issue of a policy to allow children of non-resident staff members to be able to attend our schools tuition free.  The Board discussed this issue and most agreed that they were in favor, but all would like some more information before a decision is made.

State Aid Update 2021-2022 Budget

Business Manager Giaquinto gave an update on the District’s state aid.  He reported that the current state aid will enable the district to go out with a budget that is at the tax cap, so there will not be a need for a super majority at the vote.

Accept Third Fiscal Projection for 2020-2021

MOVED by K. Talbot, SECONDED by Frederick, that the Board of Education accept the Third Fiscal Projection for 2020-2021 with the supporting Revenue and Budget Status Reports and Summary Variance Analysis and Fund Balance Projection, as submitted.  (This report is contained as Appendix A to these minutes).

Roll Call

Ayes: 6

Noes: 0

MOTION CARRIED

Resolution: Accept Notice of Sunnyside Solar II, LLC’s Intent to Develop a Solar Project on Property Within the District and Enter into a Payment in Lieu of Taxes (PILOT) Agreement for Same

MOVED by K. Talbot, SECONDED by Carbone, that the Board of Education approve the Resolution, dated April 12, 2021, to accept notification of Sunnyside Solar II, LLC’s intent to develop a solar project within property within the District, located at 81 Freemans Bridge Road, Glenville, NY, and enter into a PILOT agreement pursuant to the provisions of the New York Real Property Tax Law Section 487, as submitted.  (This report is contained as Appendix B to these minutes).

Roll Call

Ayes: 6

Noes: 0

MOTION CARRIED

Resolution: Appropriating Tax Certiorari Settlement – KeyBank National Association

MOVED by Frederick, SECONDED by H. Talbot, that the Board of Education approve the Resolution dated April 12, 2021, regarding appropriating $5,491.33 from the General Fund for the claim settled for the 2019-20 and 2020-21 tax years to KeyBank, as submitted.  (This resolution is contained as Appendix C to these minutes).

Roll Call

Ayes: 6

Noes: 0

MOTION CARRIED

MOVED by Carbone, SECONDED by Frederick, that the Board of Education approve the following two items:

Approve Memorandum of Agreement By and Between Scotia-Glenville Central School District and Scotia-Glenville Teachers’ Association

Approve the Memorandum of Agreement By and Between Scotia-Glenville Central School District and Scotia-Glenville Teachers’ Association regarding the authorization of a $1,000 stipend be paid to Amy Hefley in recognition of her duties performed as a Handle with Care trainer for the period of September 1, 2020 to June 30, 2021, as submitted.  (This agreement is contained as Appendix D to these minutes).

Approve Memorandum of Agreement By and Between Scotia-Glenville Central School District and Scotia-Glenville Teachers’ Association

Approve the Memorandum of Agreement By and Between Scotia-Glenville Central School District and Scotia-Glenville Teachers’ Association regarding the authorization of a $1,000 stipend be paid to Kelly Marsh in recognition of her duties performed as a Handle with Care trainer for the period of September 1, 2020 to June 30, 2021, as submitted.  (This agreement is contained as Appendix E to these minutes).

Roll Call

Ayes: 6

Noes: 0

MOTION CARRIED

Approval of Appendix R, Policy No. 6720, Procurement Procedures

MOVED by K. Talbot, SECONDED by H. Talbot, that the Board of Education approve Board Policy #6720, Appendix R: Procurement Procedures (changes are in Appendix R only), as submitted.  (This policy is contained as Appendix F to these minutes).

Roll Call

Ayes: 6

Noes: 0

MOTION CARRIED

Approve Bidding/Public Sale of Surplus/Obsolete District Equipment

MOVED by K. Talbot, SECONDED by Frederick, that the Board of Education approve the bidding/public sale of surplus/obsolete district equipment, in accordance with Board of Education Policy #6900 (Disposal of District Property), as submitted.   (This list is contained as Appendix G to these minutes).

Roll Call

Ayes: 6

Noes: 0

MOTION CARRIED

MOVED by K. Talbot, SECONDED by Carbone, that the Board of Education approve the following two items:

Appoint Chairperson of the Scotia-Glenville Central School District Annual District Election

Appoint Dan Feinberg as Chairman of the Annual District Election on May 18, 2021.

Appoint Chief Inspector for the Scotia-Glenville Central School District Annual District Election

Appoint Bruce Rowledge as Chief Inspector of the annual District Election on May 18, 2021.

Roll Call

Ayes: 6

Noes: 0

MOTION CARRIED

MOVED by Carbone, SECONDED by K. Talbot, that the Board of Education accept/approve the following items:

Communications

a.    Accept the letter of resignation of Erica LeVan, PPS Aide (Glen-Worden Elementary School), effective c.o.b. April 1, 2021, with appreciation for her service to the district, as submitted.  (This letter is contained as Appendix H to these minutes).

b.    Accept the letter of resignation of Jennifer Jeffers, Typist (Sacandaga Elementary School), effective c.o.b. April 7, 2021, with appreciation for her service to the district, as submitted.  (This letter is contained as Appendix I to these minutes).

c.    Accept the letter of resignation of Breann Parseghian, Health Benefits Assistant, Part-Time (District Office), effective c.o.b. April 15, 2021, with appreciation for her service to the district, as submitted.  (This letter is contained as Appendix J to these minutes).

d.    Accept the letter of resignation for retirement purposes of Sharon Neal, Transportation Aide (Transportation Department), effective c.o.b. June 30, 2021, with appreciation for her service to the district, as submitted.  (This letter is contained as Appendix K to these minutes).

e.    Accept the letter of resignation for retirement purposes of Mary Lou Durant, Executive Secretary I (High School), effective c.o.b. July 1, 2021, with appreciation for her service to the district, as submitted.  (This letter is contained as Appendix L to these minutes).

f.     Accept the letter of resignation for retirement purposes of Susan Carey, Head Bus Driver (Transportation Department), effective c.o.b. March 30, 2021, with appreciation for her service to the district, as submitted.  (This letter is contained as Appendix M to these minutes).

g.    Accept the letter of resignation for retirement purposes of John Ciarmello, Bus Driver (Transportation Department), effective c.o.b. June 30, 2021, with appreciation for his service to the district, as submitted.  (This letter is contained as Appendix N to these minutes).

Report of Superintendent

a.    Staffing

1)    Approve the extension of the appointment of Carol Quantock as Secretary to the Superintendent of Schools (District Office) on a per diem basis from up to 60 days between January 4, 2021 and March 31, 2021, at the rate of $21.89 per hour to up to 60 days between January 4, 2021 and April 15, 2021, at the rate of $21.89 per hour.

2)    Approve the change of hours of Marilyn Fuller, Bus Driver (Transportation Department), effective April 12, 2021, from 7 hours Monday, Tuesday, Thursday, Friday and 5 hours on Wednesday to 7.5 hours Monday through Friday, with no change in hourly rate.

3)    Approve the change of hours of Theresa Marocco, Bus Driver (Transportation Department) effective April 12, 2021, from 8 hours Monday, Tuesday, Thursday, Friday and 6.25 hours on Wednesday to 8 hours Monday, Tuesday, Thursday, Friday and 7.75 hours on Wednesday, with no change in hourly rate.

4)    Approve the change in hours of Kimberly Unser, Bus Driver (Transportation Department) Effective April 12, 2021, from 4.5 hours Monday through Friday to 5.25 hours Monday through Friday, with no change in hourly rate.

5)    Approve the appointment of Brooke Cooper as Supervisor for regularly scheduled athletic events for the 2020-2021 school year at the rate of $17.38/hour, retroactive to March 7, 2021.

6)    Approve the attached list of substitutes for the 2020-2021 school year, as submitted.  (This list is contained as Appendix O to these minutes).

Routine Business

a.  Placements of Children with Disabilities

Accept the Placement of Children with Disabilities as recommended by the Committees on Preschool Special Education and Special Education in their report dated 04/12/21.

b.  Internal Claims Auditor’s Report/Warrants/Warrant Report Exceptions:

Payroll Warrants

  • #26  3/26/21  $1,198,107.55

Check Warrants

  • A-32  3/26/21  $984,210.63
  • H-16  3/24/21  $78,970.67

President Bucciferro noted receipt of the Internal Claims Auditor’s Report/Warrants/Warrant  Report Exceptions.  (These reports are contained as Appendix P to these minutes).

c. Minutes:

  • March 1, 2021                                  Special Meeting
  • March 8, 2021                                  Regular Meeting
  • March 15, 2021                                Special Meeting
  • March 22, 2021                                Regular Meeting
  • March 29, 2021                                Special Meeting

Roll Call

Ayes: 6

Noes: 0

MOTION CARRIED

MOVED by Frederick, SECONDED by K. Talbot, that the Board of Education approve the following two items:

Bids:
1)      Approve the extension of the agreement for the bid for Refrigeration Maintenance & Repairs Service between Scotia-Glenville Central Schools and Capital District Mechanical for the period July 1, 2021 through June 30, 2022, based on bid specifications and the attached extension affirmation.  (This agreement is contained as Appendix Q to these minutes).

2)      Approve the extension of the agreement for the bid for Boiler Maintenance & General Plumbing Repairs Service between Scotia-Glenville Central Schools and Colonie Mechanical Contractors for the period July 1, 2021 through June 30, 2022, based on bid specifications and the attached extension affirmation.  (This agreement is contained as Appendix R to these minutes).

Roll Call

Ayes: 6

Noes: 0

MOTION CARRIED

Other Business

The Board discussed the possibility of having the next board meeting be an in person meeting, rather than all virtual.

Hearing/Privilege of the Floor

There was no hearing/privilege of the floor due to the inability to allow the public to attend the meeting in person.

MOVED by K. Talbot, SECONDED by H. Talbot, that the meeting be adjourned.

Roll Call

Ayes: 6

Noes: 0

MOTION CARRIED

The meeting adjourned at 7:45 p.m.

Bobbie DeLong, District Clerk