ANNUAL ORGANIZATION MEETING
The Annual Organization Meeting of the Board of Education of the Scotia-Glenville Central School District was held in the Board Room of the District Office, in said district on Monday, July 13, 2009.
The meeting was called to order by Margaret Smith, Hold-Over President, at 6:15 p.m.
Present: Benedetto, Carbone, Conlon, Normington, Smith, Superintendent Swartz, Director of Curriculum and Instruction Kavanaugh, and Business Manager Giaquinto.
Absent: none
MOVED by Carbone that the Board of Education adjourn to Executive Session in order to discuss matters relating to negotiations.
ROLL CALL
AYES: 6
NOES: 0
MOTION CARRIED
The Board adjourned to Executive Session at 6:15 p.m. and returned to Open Session at 7:00 p.m.
The Annual Organizational Meeting was then called to order by District Clerk DeLong.
District Clerk DeLong noted that the Constitutional Oath of Office was administered to re-elected Board members Normington and Yagielski. The Constitutional Oath of Office was also administered to Superintendent Swartz.
Election of President of Board for the 2009-2010 school year
Mrs. DeLong called for nominations for the office of President of the Board of Education for the 2009-2010 school year.
Ms. Smith nominated Pamela Carbone for the office of President of the Board of Education for the 2009-2010 school year.
Mr. Normington nominated John Yagielski for the office of President of the Board of Education for the 2009-2010 school year.
Mr. Yagielski nominated Ben Conlon for the office of President of the Board of Education for the 2009-2010 school year.
Votes for the office of President of the Board of Education for the 2009-2010 school year were collected by ballot. The results were:
Ms. Carbone- 4 votes
Mr. Conlon- 2 votes
Ms. Carbone was elected President of the Board of Education for the 2009-2010 school year. District Clerk DeLong turned the meeting over to President Carbone.
Election of Vice-President of Board for the 2009-2010 school year
Ms. Carbone called for nominations for the Office of Vice President of the Board of Education for the 2009-2010 school year. Mr. Yagielski nominated Gary Normington for the office of Vice President of the Board of Education for the 2009-2010 school year. There were no other nominations.
A Roll Call was taken for the position of Vice President of the Board of Education for the 2009-2010 school year.
ROLL CALL
Normington: 6
MOTION CARRIED
Mr. Normington was elected Vice-President of the Board of Education for the 2009-2010 school year.
MOVED by Conlon that the Board of Education approve the following items:
Appointment of Officers
b. Appointment of Joseph Kavanaugh as Assistant Treasurer of the School District from July 1, 2009 through August 14, 2009, with no additional remuneration. Appointment of Susan Swartz as Assistant Treasurer of the School District from August 17, 2009 through on/about November 1, 2009.
c. Appointment of Bobbie DeLong as School District Clerk from July 1, 2009 through June 30, 2010 in accordance with her individual contract.
portion of the school district situated in the Town of Amsterdam, Montgomery County, and the Town of Charlton, Saratoga County.
ROLL CALL
AYES: 6
NOES: 0
MOTION CARRIED
MOVED by Smith that the Board of Education approve the following items:
Other Appointments
a. Appointment of Dr. Christopher Buff, Dr. John Pezzulo and Dr. Robert Halbig as Chief Medical Inspectors and School District Physicians, for the 2009-2010 school year at an annual stipend of $24,000, in accordance with an agreement dated July 13, 2009 and further authorize the Superintendent of Schools and President of the board to sign said agreement.
c. Appointment of C.L. Marvin to conduct the annual independent audit of the school districtÕs records and accounts.
d. Appointment of the following persons to the Board of Ethics for 2009-2010:
Benjamin Migliore-chairman
John Haher
Bruce Kohout
Kurt Ahnert
Sharon Riggi
e. Appointment of Bobbie DeLong as Records Management Officer and Records Access Officer for purposes of the New York State Access to Records Law at no additional remuneration.
f. Appointment of Joseph Kavanaugh as Student Records Access Officer for purposes of complying with the Buckley Amendment at no additional remuneration from July 1, 2009 through August 14, 2009. Appointment of Lynda Castronovo as Student Records Access Officer for purposes of complying with the Buckley Amendment at no additional remuneration from August 17, 2009 through on/about November 1, 2009.
g. Appointment of representative and alternate to CAPSBA (Capital District School Boards Association):
Gary Normington
John Yagielski
h. Appointment of Voting Delegate to the Scotia-Glenville PTA (Parent Teachers Association) Council and alternate:
Colleen Benedetto
Pam Carbone
i. Appointment of Extraclassroom Activity Fund Treasurers and Auditors for the 2009-2010 school year, as follows, with no additional remuneration:
School Treasurer Auditor
High School Naomi Torelli Lynda Castronovo
Middle School Allen Calhoun Betty Fortna
ROLL CALL
AYES: 6
NOES: 0
MOTION CARRIED
MOVED by Yagielski that the Board of Education approve the following items:
Designations
a. Designate First National Bank of Scotia, Chase Bank, Bank of America, Citizens Bank, TD BankNorth, C.L.A.S.S., and Pioneer Savings Bank as the official depositories for the deposit of all monies received by the School District.
J.P. Morgan Chase:
Consentration Account
General Fund Checking
General Fund-Premier Money Market
Payroll Account
Capital Fund-Premier Account
Special Aid Account
Investment Clearing
Class-MBIA Asset Management:
Capital Fund
General Fund
Scholarship & Award
Unemployment Reserve
Tax Certification
Retirement Reserve
Workers Compensations
Reserve for Debt
School Lunch
1st National Bank of Scotia:
Business Checking
Super Now Account
Municipal Money Market
High School-Extra Classroom Activity Fund-two accounts
Middle School-Extra Classroom Activity Fund-one account
School Lunch
Pioneer Savings Bank:
General Fund Checking
Money Market
Certificates of Deposit and Money Market Accounts
(Board Approved Banks)
Bank of America
1st National Bank of Scotia
JP Morgan Chase
TD BankNorth
Citizens Bank
Pioneer Savings
First Niagara
b. Designate Andrew Giaquinto as the school district official responsible for certification of payrolls.
c. Designate the Daily Gazette as the official newspaper of the district for the 2009-2010 school year.
d. Designate Ben Conlon as Legislative Liaison for the 2009-2010 school year.
e. Designate the following board members to serve on the Audit Committee:
John Yagielski Margaret Smith Gary Normington
Designate John Yagielski as Chairperson for the Audit Committee.
f. Designate the following board members to serve on the Board Policy
Sub-Committee:
Colleen Benedetto Ben Conlon Pam Carbone
Designate Ben Conlon as Chairperson for the Board Policy Committee
ROLL CALL
AYES: 6
NOES: 0
MOTION CARRIED
MOVED by Conlon that the Board of Education approve the following items:
Authorizations
a. Authorize the Superintendent of Schools and the Business Manager to sign agreements with the State of New York in connection with the operation of the Child Nutrition Program in the schools of this district and that the Business Manager be designated the authorized signatory for reports and the annual renewal agreement and authorize the District Treasurer to be the authorized signatory for claims.
c. Authorize the Superintendent of Schools or the Director of Curriculum to approve the attendance of staff members at professional conferences and meetings in accordance with provisions of the budget or as otherwise authorized by Board of Education resolution.
d. Authorize the President and Clerk of the Board of Education to sign contracts with other districts for the instruction of nonresident pupils in the schools of this district.
e. Authorize the payment of tuition and transportation charges for pupils from this district who attend other schools as permitted by state laws and regulations of the Board of Regents.
f. Authorize the President and Clerk of the Board of Education to sign contracts for transportation of pupils by private contractors as needed.
g. Authorize the District Clerk to sign an agreement with the Schenectady County Board of Elections for the use of digitized poll books for the annual district election and budget vote.
h. Authorize the School District to participate in CASHIC (Capital Area
School Health Consortium) for the 2009-2010 school year.
i. Authorize the establishment of Petty Cash Funds and appoint designated treasurers as follows:
Fund Amount Treasurer
High School $ 50.00 Lynda Castronovo
Junior High School $ 50.00 Shari Keller
Glendaal School $ 50.00 Tom Eagan
Glen-Worden School $ 50.00 James Dunham
Lincoln School $ 50.00 Ann Comley
Sacandaga School $ 50.00 John Tobiassen
Pupil Personnel Services $ 50.00 Kenn Handin
j. Authorize the establishment of School Lunch Cash Register Change as
follows:
High School $100
Middle School $60
Lincoln $30
Sacandaga $30
Glen-Worden $30
Glendaal $30
9. Miscellaneous Actions
a. Approve the issuance of a district credit card to the Superintendent of
Schools in accordance with Board of Education Policy #6782.
b. Approve the issuance of cell phones by job title in accordance with
Board of Education Policy #8331. (This list is contained as Appendix A to these minutes).
c. Approve the use of purchasing cards for Home Depot and authorize
issuance by employee. (This list is contained as Appendix B to these minutes).
ROLL CALL
AYES: 6
NOES: 0
MOTION CARRIED
President Carbone adjourned the Organizational Meeting at 7:19 p.m. The Board then proceeded with the Regular Meeting.
______________________
Bobbie DeLong, District Clerk