Regular Meeting Minutes

 

A Regular Meeting of the Board of Education of the Scotia-Glenville Central School District was held in the Cafeteria at the Glendaal Elementary School in said district on October 6, 2003.

 

President of the Board of Education Kurt Ahnert called the meeting to order at 7:04 p.m.

 

Present:      Ahnert, Bradley, Carbone, Carpenter, Conlon, Smith, Superintendent Marcelle, Business Administrator Nolie, District Clerk Galivan

 

Excused:     Magruder

 

Pledge of Allegiance

 

Hearing/Privilege of the Floor

 

      Discussion:  CSE Information to the Board of Education

 

Superintendent Marcelle introduced Anthony Albanese, who was on hand to present the Board with an updated draft of the information that the CSE provides to the Board of Education.  Mr. Albanese explained that the new draft contains the student information the Board requested and still saves 3 times the amount of paper and employee time previously used.  The Board approved of the draft and thanked Mr. Albanese for his hard work.

      

Discussion:  2003-2004 goals

           

                        Superintendent Marcelle and Director of Curriculum and Instruction Joseph Kavanaugh presented the Board with an outline and summary of expectations of goals for the 2003-2004 school year.  They discussed with the Board expectations in the following areas:

 

                        Student Achievement:         Reading and Writing Across The Curriculum

                                                                        Program Evaluation

                                                                        Set Building Department Goals

                                                                        AIS Strategies

                                                                        Staff Evaluation (Instructional and Central Office)

                                                                        Promotion/Retention

                                                                        Mentoring Plan

                                                                        175 Hour Pilot

                        Annual Goals:                      Develop Annual Budget

                                                                        Communications

                                                                        Negotiate Employee Contracts

                                                                        B.O.E. Policy Review

                        Developmental Goals:       5-Year Comprehensive Plan

                                                                        Public Referendum?

                                                                        Grade Level Outcomes

                                                                        Efficiency Reviews

                                                                        BOE Policy Review

                                                                       

 

 

 

The Board discussed the planning process for the 2003-2004 budget.  The Board discussed the possibility of holding an informal Board Member/Administrator Seminar. Superintendent Marcelle will arrange this.  (The District Goals are contained as Appendix A to these minutes.)

 

            Discussion:  NYSSBA Resolutions

 

                        The Board discussed the 2003 NYSSBA Bylaw Amendments and Resolutions Checklist, focusing on areas in need of discussion.  The Board came to agreement on all items not recommended for adoption, except in the areas of ÒSchool NurseÓ and  ÒReport Sexual Abuse by Non-Certified StaffÓ which they agreed to vote yes on.

 

Select Voting Delegate and Alternate for NYSSBA Annual Convention

 

                        MOVED by Bradley that the Board of Education select Pamela Carbone as Voting Delegate and  Kurt Ahnert as Alternate Voting Delegate for NYSSBA Annual Convention.

 

ROLL CALL

AYES:  6

NOES:  0

MOTION CARRIED

 

Accept AuditorÕs Report for 2002-2003 Financial Report and Single Audit Supplementary Financial  Report

 

                        Jim Amell from Marvin and Company was in attendance to present an overview of the 2002-2003 Financial Report and Single Audit Supplementary Financial Report. 

 

MOVE             MOVED by Carbone that the Board of Education accept the Annual Independent Audit Report of the financial accounts, the Single Audit Supplementary Financial Report, and the Extraclassroom Activity Funds Financial Report of the school district for the 2002-2003 fiscal year, as submitted by C.L. Marvin & Company, P.C.  (The Reports are contained as Appendix B to these minutes.)

 

ROLL CALL

AYES:  6

NOES:  0

MOTION CARRIED

 

Ratification of Memorandum of Agreement With Local 766, Council 66 of AFSCME, AFL-CIO

 

                        MOVED by Conlon that the Board of Education ratify the Memorandum of Agreement, dated September 10, 2003, between Scotia-Glenville Central School District and Scotia-Glenville School Employees Local 766, Council 66 of the American Federation of State, County and Municipal Employees, AFL-CIO, for the period July 1, 2003 through June 30, 2006, as submitted, and further, authorize the Superintendent to sign the contract. (The Memorandum is contained as Appendix C to these minutes.)

 

 

 

 

ROLL CALL

AYES:  6

NOES:  0

MOTION CARRIED

 

MOVED by Bradley that the Board of Education adopt the following resolutions:

 

Resolution:  Amend the 2003-2004 General Fund Budget

 

                        The Resolution, dated October 6, 2003, to authorize the increase in the general fund revenue and appropriations in the amount of $25,000 (The Resolution is contained as Appendix D to these minutes.)

 

Resolution:  Withdraw and Amend 2003-2004 School Tax Rolls

 

                        The resolution, dated October 6, 2003, to withdraw and amend the 2003-2004 School Tax Rolls, as submitted. (The Resolution is contained as Appendix E to these minutes.)

 

ROLL CALL

AYES:  6

NOES:  0

MOTION CARRIED

 

MOVED by Carpenter that the Board of Education approve the following requests for overnight field trips:

 

Request for Overnight Field Trip:  Lincoln Elementary School 5th Graders to Camp Chingachgook

 

                        The request for the overnight trip of the Lincoln Elementary School 5th graders and chaperones to Camp Chingachgook, Lake George, NY, from June 14 - 16, 2004. (The Request is contained as Appendix F to these minutes.)

 

Request for Overnight Field Trip:  Sacandaga Elementary School 5th Graders to Camp Chingachgook

 

                        The request for the overnight trip of the Sacandaga Elementary School 5th Graders and chaperones to Camp Chingachgook, Lake George, NY, from June 16 Ð 18, 2004. (The Resolution is contained as Appendix G to these minutes.)

 

ROLL CALL

AYES:  6

NOES:  0

MOTION CARRIED

 

CAPSBA/LEGISLATIVE LIAISON/PTA REPORTS

 

It was reported that that Kathleen Maxwell gave a presentation regarding the ÒNo Child Left BehindÓ law at the Last CAPSBA meeting.  The next meeting will be a Dinner Meeting on November 6, 2003

 

 

at 6:00 p.m. at the Century House.  The issue of Board members attending PTA meetings was discussed.  The PTA will call the District Office if they want members to attend.

 

MOVED by Smith that the Board of Education accept the following items under Communications, and Staffing:

 

Communications

 

a.    The letter of resignation of Ruth Evers, School Nurse (Sacandaga Elementary School), effective c.o.b. October 31, 2003, with appreciation for her service to the district. (The letter is contained as Appendix H to these minutes.)

 

b.    The letter of resignation of Kathryn Durant, Mathematics Teacher, AIS (Middle School), effective c.o.b. October 17, 2003. (The letter is contained as Appendix I to these minutes.)

 

c.    The request for an unpaid leave of absence for childcare purposes of Robin Bennett, Information Processing Specialist (Pupil Personnel Services), effective on/about May 17, 2004 through on/about May 16, 2005.  (The letter is contained as Appendix J to these minutes.)

 

Report of Superintendent

 

       a.  Staffing

           

            1)     The change in the probationary appointment of Joscelyn Clark, English Teacher (Senior High), from effective September 1, 2002 through June 17, 2005 to effective September 1, 2002 through November 12, 2004, with no change in her current rate of pay.

                

                     2)    The following supplemental appointments for 2003-2004:

 

                             a)    Student Council Advisors

                                    Middle School                                David Sammons             $   522

                                                                                              Taryn LoCascio               $   522

 

                             b)    Middle School AV Coordinator   Karen Pelletier                $1,044

 

                             c)    SADD (Middle School)                 Hilarie Wells                          -0-

 

                             d)    Drama Club (Middle School)             Richard Putorti                -0-

                   

                3)        The probationary appointment of Robyn Hutchins as School Bus Driver, in accordance with Civil Service regulations, effective October 7, 2003, with 2003-2004 salary to be at the rate of $13.41/hour (Step 1, 4.25 hours/day).    

 

                      4)   The revised list of School Bus Driver salaries for the 2003-2004 school year, as submitted. (The list is contained as appendix K to these minutes.)

 

           5)   The addition of the following as a substitute for the 2003-2004 school year.

 

                             Kathy Dwyer       Substitute School Monitor

              

 

ROLL CALL

Ayes:  6

Noes:  0

MOTION CARRIED

 

routine Business

 

a.    Placement of Children with Disabilities             

 

MOVED by Smith that the Board of Education accept the Placement of Children with Disabilities as recommended by the Committee on Preschool Special Education at their meeting on September 26, 2003 and the Committee on Special Education at their meetings on September 22, 24, 26, 2003; and Informed Consent at their meetings on September 11, 16, and 18, 2003 and Left District at their meeting on September 22 and 23, 2003.

 

ROLL CALL

Ayes:  6

Noes:  0

MOTION CARRIED

 

b.      Extraclassroom Activity Accounts

 

President Ahnert noted receipt of the Extraclassroom Activity Accounts for June, 2003.  (The Extraclassroom Activity Accounts are contained as Appendix L to these minutes.)

 

c.    Minutes

 

              MOVED by Smith that the Board of Education accept the following sets of minutes:

 

Regular Meeting:  September 8, 2003

                             Special Meeting:  September 22, 2003

 

ROLL CALL

Ayes:  6

Noes:  0

MOTION CARRIED

 

d.    Warrants

 

President Ahnert noted receipt of the following Warrants:

#8   $371,250.12

                             #9   $481,109.40     

 

              (The warrants are contained as Appendix M to these minutes.)

 

e.    TreasurerÕs Report

 

President Ahnert noted receipt of the Treasurers Report for July and August 2003.  (The TreasurerÕs Report is contained as Appendix N to these minutes.)

 

July 2003

       August 2003

f.     Bids

 

MOVED by Conlon that the Board of Education award the bid for Pupil Transportation to Gateway Transportation, based on bid specifications and their bid.  (Bid specifications are contained Appendix O to these minutes.)

 

ROLL CALL

Ayes:  6

Noes:  0

MOTION CARRIED

 

Other Business

 

á      Superintendent Marcelle informed the Board that the GIVE program will be selling personalized name/message plates that will be mounted on the back of auditorium seats.

 

á      The Board discussed the Memorandum of Agreement, which creates a new position of advisor for the school store.

 

á      The next meeting of the Board of Education will be held October 20, 2003 in the Cafeteria of the Middle School.

 

á      Mr. Carpenter discussed the recent school tour and issues with cleanliness at Buekendaal, the Maintenance Shop, the Middle School and the High School.  Punch list items from the Building Project that have not been completed were discussed as well.  Superintendent Marcelle is in the process of compiling a memo outlining fixes in facility problems.

 

á      The Board discussed the upcoming NYSSBA Conference in Rochester that Ms. Carbone will be attending.  After a brief discussion, it was moved by Conlon that the Board of Education not pay for overnight hotel accommodations and meals:

 

ROLL CALL

Ayes:  1

Noes: 4

MOTION NOT CARRIED

(Ms. Carbone abstained)

 

á      The Board discussed the ÒSchoolÕs OutÓ program. 

 

 

MOVED by Carbone that the Board of Education adjourn into Executive Session to discuss matters of personnel and/or negotiations.

 

ROLL CALL

Ayes:  6

Noes:  0

MOTION CARRIED

 

 

The Board of Education adjourned to Executive Session at 9:45 p.m. and returned to Open Session at 10:41 p.m.

 

MOVED by Conlon that the meeting be adjourned

 

ROLL CALL

Ayes:  6

Noes:  0

MOTION CARRIED

The meeting adjourned at 10:41 p.m.

 

__________________________

                                                                                         Amanda Galivan, District Clerk