Special Meeting Minutes
A
Special Meeting of the Board of Education of the Scotia-Glenville Central
School District was held in the Library Media Center at Lincoln Elementary
School in said district on January 27, 2003.
President
of the Board of Education Kurt Ahnert called the meeting to order at 7:00 p.m.
Present: Ahnert, Bradley, Carbone, Carpenter, Conlon, Magruder, Smith, Superintendent Marcelle, Director of Curriculum and Instruction Hinrichs, District Treasurer Nolie, District Clerk Galivan
Hearing/Privilege of the Floor
Jerry Moore of 122 Jay Street commented on
Improvements to the sports facilities.
Recognition
of Retiring Administrator: Dr. Joe
Ann Hinrichs, Director of Curriculum and Instruction
President Ahnert read the following
statement regarding the retirement of Dr. Joe Ann Hinrichs, Director of
Curriculum and Instruction:
Dr.
Joe Ann Hinrichs joined our staff as Director of Curriculum and Instruction in
July 1999. She filled a position
that requires its occupant to understand what students can expect to study in
any given grade, understand what resources are needed to help them achieve
success; interpret and implement mandates from the State Education Department;
analyze student demographic and testing data and communicate results to the
Board of Education, faculty, parents and community; interview, hire, evaluate
and supervise instructional area candidates; problem-solve in the most
creative, cost-effective ways; provide staff development and leadership opportunities; and always, always, meet each challenge
and opportunity with a positive attitude!
To
that end, in the short time that she has been with us, Joe Ann has been
actively involved in the transition from a 7-8 Junior High School to a 6-7-8
Middle School and the extensive building additions and renovations projects
necessary to complete the change.
She has devoted countless hours on our Academic Intervention Services,
the General Education Diploma classes, English as a Second Language
instruction, and the district-wide transitional kindergarten program. She has also implemented the change in
the student testing schedules and developed the Professional Development Plan.
Joe
Ann's varied experiences in the field of education with students of all ages
and abilities have given her a unique perception of how educational goals for
students can be developed, met, and exceeded. She has said, "Everything that we do in the course of a
school day should focus on our students and their needs." That is, indeed, her legacy to
Scotia-Glenville.
Joe Ann is a lifelong learner. As she retires from this district, she
will pursue her love of reading and writing about educational issues, and may
even become a writer of children's books.
She and her husband, John, look forward to traveling and spending time
with family.
We wish her a long, happy, and healthy
retirement!
Curriculum
Report: Middle School Update
– Shari Keller and Anthony Albanese
Superintendent Marcelle introduced
Shari Keller, Middle School Principal, and Anthony Albanese, Director of Pupil
Personnel Services, who presented the Board of Education with an update on the
Middle School and Special Education Services at the Middle School. Mrs. Keller opened the presentation by
thanking the faculty and staff for a job well done with the Middle School
Transition. Mrs. Keller spoke
about high performing Middle Schools and essential elements of standards
focused Middle Schools. Mrs.
Keller then outlined the elements currently used at Scotia-Glenville. Mrs. Keller then discussed the plans
for dealing with the projected 2003-04 Special Education population, along with
the costs and benefits associated with this program. (The Curriculum Report is contained as Appendix A to these
minutes.)
Curriculum Report: TerraNova Results – Dr. Joe Ann
Hinrichs
Dr. Joe Ann Hinrichs presented the
Board of Education with an updated, more “user friendly” version of
the Terra Nova Report results.
Board Members expressed concern over Grade 3’s low test results. Board Members also discussed the
history of the IOWA test and the validity of testing in early grades. The Board of Education agreed that
there should be better communications with parents regarding testing policies. (The Curriculum Report is contained as
Appendix B to these minutes.)
Approval of
the Academic Intervention Services Plan
MOVED by Smith that the Board of
Education approve the Academic Intervention Services Plan, as submitted with
correction to page 4. (The Academic Intervention Services Plan is contained as
Appendix C to these minutes.)
ROLL CALL
Ayes: 6
Noes: 1 (Conlon)
MOTION CARRIED
Accept
Single Audit Supplementary Financial Report for Fiscal Year Ended June 30, 2002
MOVED by Bradley that the Board of
Education accept the Single Audit Supplementary Financial Report for fiscal
year ended June 30, 2002, as submitted by Marvin & Company, P.C. (The
Financial Report is contained as appendix D to these minutes.)
ROLL CALL
Ayes: 7
Noes: 0
MOTION CARRIED
Discussion: Athletic Facilities Upgrade
Superintendent Marcelle presented the
Board of Education with a memo proposing $2,500 in funding to utilize the
services of a landscape architect to assess changes/upgrades in connection with
the new proposed athletic field layout.
Mr. Carpenter was uncomfortable with the $2,500 fee and the proposal for
artificial turf installation.
After a brief discussion, the Board of Education agreed that the Field
Study Committee should prioritize its needs and present the updated information
to the Board.
Revocable
License for Use of Beukendaal Field
MOVED by Carpenter that the Board of
Education approve the Revocable License for use of Beukendaal Field by
Scotia-Glenville Junior Tartans, Inc., and Scotia-Glenville Softball League
A.S.A., as submitted, and authorize the President of the Board to execute same.
After a brief discussion on Liability
Insurance, this item was TABLED.
Discussion: Reading and Writing Across the
Curriculum
Superintendent Marcelle presented a
summary of ideas and suggestions compiled from the January 6th
Special Meeting. Some of the
topics included:
·
Summer reading lists
for students that are not required, but based on an incentive program.
·
Professional
Development for teachers in regard to identifying students’ errors and
mistakes in writing.
·
Implementing an
official reading program for students in grades 6, 7, and 8 emphasizing quality
over quantity.
Approve Change Orders to Construction Project
MOVED by Magruder that the Board of
Education approve the Change Orders noted below changing said contract, and
authorize the President of the Board to execute same: (The Change Orders are
contained as Appendix E to these minutes.)
Contractor Change
Order Amount
Bast
Hatfield #2-26 ($26)
ROLL CALL
Ayes: 7
Noes: 0
MOTION CARRIED
Approve
Revised 2002-2003 Nonresident Student Tuition Rates
MOVED
by Carbone that the Board of Education approve the following estimated
nonresident student tuition rates for 2002-2003: (The memorandum regarding these rates is contained as
Appendix to F these minutes.)
Half-Day
Kindergarten $2,699
Full-Day
Kindergarten and Grades 1-6 $5,382
Grades
7-12 $5,495
Special
Education Services – 20% or Consultant Teacher Services:
Half-Day Kindergarten $15,253
Full Day
Kindergarten and Grades 1-6 $17,936
Grades
7-12 $18,049
Special
Education Service – 60%
Full Day Kindergarten/Grades 1-6 $29,094
Grades
7-12 $29,207
ROLL CALL
Ayes: 7
Noes: 0
MOTION CARRIED
Request for
Overnight Field Trip: GIVE Students to the State Learn & Serve Conference,
Kerhonkson, New York
MOVED by Bradley that the Board of
Education approve the request for the overnight trip of the six GIVE students
and chaperones to the State Learn & Service Conference, Hudson Valley
Resort, Kerhonkson, New York, from March 3-5, 2003, at no expense to the
district. (The request is
contained as Appendix H to these minutes.)
ROLL CALL
Ayes: 7
Noes: 0
MOTION CARRIED
Resolution: Doris Copping, Marjorie Hamlin, Bessie Collins and Hilda Haskell Memorial Scholarship
MOVED by Smith That the Board of Education
approve the Resolution regarding acceptance of the Doris Copping, Marjorie
Hamlin, Bessie Collins and Hilda Haskell Memorial Scholarship, dated January
27, 2003, as submitted. (The
request is contained as Appendix I to these minutes.)
ROLL CALL
Ayes: 7
Noes: 0
MOTION CARRIED
MOVED by Carpenter that the Board of
Education accept the following items under Communications and Staffing:
COMMUNICATIONS
a.
The request for an
unpaid leave of absence for Bethany Schermerhorn, Grade 1 teacher
(Glen-Worden School), for childcare
purposes, effective on or about May 28, 2003 through August 31, 2003. (The
letter is contained as Appendix J to these minutes.)
routine
Business
a.
Staffing
1) That the Board of Education approve
the following 2002-2003 revised salary lists, as submitted (The salary lists
are contained as Appendix K to these minutes.):
a) Teacher Aides
b)
School Monitors
2) The
part-time appointment of Cynthia Dorazio as Assistant to the Director of
Continuing Education, effective January 27, 2003, with 2002-2003 salary to be
at the rate of $9.00/hour. This appointment is conditioned on the school
district’s receipt of clearance for the employee from the State Education
Department following a criminal history records check in accordance with the
provision of Education Law §3035.
3) The part-time appointment of David Aldi as Teacher Aide (Lincoln
Elementary School), effective January 28, 2003 through June 30, 2003, with
2002-2003 salary to be at the rate of $7.40/hour (19.25 hours/week). This
appointment is conditioned on the school district’s receipt of clearance
for the employee from the State Education Department following a criminal
history records check in accordance with the provision of Education Law
§3035.
4) The part-time appointment of Karen Feurer as Teacher Aide (Glen-Worden
Elementary School), effective January 28, 2003 through June 30, 2003, with
2002-2003 salary to be at the rate of $7.50/hour (30.5 hours/week). This
appointment is conditioned on the school district’s receipt of clearance
for the employee from the State Education Department following a criminal
history records check in accordance with the provision of Education Law
§3035.
ROLL CALL
Ayes: 7
Noes: 0
MOTION CARRIED
b. Placement
of Children with Disabilities
MOVED by Magruder that the Board of Education accept
the Placement of Children with Disabilities as recommended by the Committee on
Special Education at their meetings on January 7, 8, 9, 13, 15, 16, 17, 21; and
Informed Consent and Left District.
ROLL CALL
Ayes: 7
Noes: 0
MOTION CARRIED
Other
Business
·
Susan Fitting, Fine
Arts Director was present to discuss the Friends of Music Program and concerns
over the charging of admission for student concerts.
·
Mr. Marcelle noted the
revised budget calendar and a change in the February 24, 2003 meeting, as well
as the most current “Look Ahead” which was included in the board
packet.
·
The Board discussed
Summer School Instructor compensation and the possibility of having two
Co-Principals this summer. The
Board members agreed to talk about these personnel issues in Executive Session.
·
Mr. Marcelle reported
that the American Cancer Society has requested the use of the Senior High
School for their upcoming “Relay for Life”. The Board agreed that this would be a
good idea.
·
Mr. Marcelle discussed
the K-12 Promotion/Retention Committee.
Information on this was included in the board packet.
·
Mr. Marcelle made note
of a memo included in the board packet regarding Increased Eligibility Levels
for Aged Exemptions. Mr. Carpenter
said that he would like to see this included on the next agenda as a discussion
item.
·
Mr. Marcelle discussed
an after school program for 15 students at the Parkside YMCA.
·
The Board discussed
Change Orders and the problems with heat in some of the schools.
MOVED by Carbone that the
Board of Education adjourn into Executive Session to discuss matters of
personnel and/or negotiations.
Ayes: 7
Noes: 0
MOTION CARRIED
The
Board of Education adjourned to Executive Session at 10:15 p.m. and returned to
Open Session at 11:00 p.m.
MOVED
by Carpenter that the meeting be adjourned.
Ayes: 7
Noes: 0
MOTION CARRIED
The
meeting adjourned at 11:00 p.m.
__________________________
Amanda
Galivan, District Clerk