K-5 instructional Organization Advisory Committee Meeting

June 22, 2004

7pm – 8:45pm

Superintendent Mike Marcelle welcomed everyone and commended their participation. Introductions of name and affiliation of school, community or district employ followed.

Charge: The committee will research K-5 structure and potential changes then will advise the board in the form of recommendations. This is not a decision making committee.

Primary consideration is to determine if a more efficient, effective, and consistent delivery of program instruction can be instituted. “Can we do what we need to do better?”

Timeframe: The committee will be responsible for mapping a timeline. The timeline may take 2-3 meetings to determine. The target for completion is 6mos. -12/12/04; however it was discussed that this timeframe for completion may be unreasonable due to the amount to work necessary to compile recommendations that are meaningful and comprehensive. Mr. Marcelle agreed that the board understands that the 12/12/04 may not occur. The justification for the 12/12/04 date was based primarily on the construction of the budget and any considerations that may need to be made in 2005-2006.

Appointments of Committee: Faculty would be designated to carry the role of liaison within their designated schools. Additionally there will be Principals at each of the committee meetings.

Mr. Marcelle and board members will not be on the committee yet may be used as a resource. All committee meetings will be open to the public. Board members and Mr. Marcelle may be present to observe.

Parents representing all schools and community members will provide a level of equality within the committee. There is a need to remain balanced so that no one group is overshadowing another.

Tasks to complete this charge include but are not limited to:

• Meeting with the Facilities Advisory Committee
• Growth in residential development…what is planned already and how future development will effect enrollment
• Census evaluation
• All K-5 options should be evaluated; this include bit are not limited to:
• Current school set up
• Full day K
• Grade Level Centers (visit districts with centers, talk to all segments of those communities including administration, faculty, parents and students)
• Closing a school
• Redistricting
• Review current research on all options
• Evaluate the impact of all options on transportation, maintenance and teaching needs

A public hearing must be held prior to submitting recommendations to the Board of Education. The public hearing should take place approximately one month prior to board presentation. This span of time then allows time for changes or adaptations to the plan based on public feedback.

Following the acceptance of any proposed plan this committee will be responsible for community promotion of the plan. The expectation is long term involvement in the committee.

The committee will meet on a monthly basis, the 3^rd Tues of each month for 2 hours.

The committee members will come prepared to the meeting after doing research, reading of whatever the designated preparation for the said meeting. Site Visits will be set up.

Leadership roles will be designated

There was a discussion regarding subcommittee structure, balanced representation, outcomes, and indicators and meeting structure. The next step will be to digest the information that has been discussed and reconvene on July 6 at 7pm at Glen Worden School in the Library Media Center

Prior to the July 6 meeting Mr. Marcelle will provide all members of the committee with an overview of suggestions received and the description of the structure in which other committees have functioned.

Ideas or suggestions about how the committee could be structured should be forwarded to Mr. Marcelle by June 29^th. If you are breaking these out into categories of task versus process please label them. If individuals are interested in a leadership or chair position please email to Mr. Marcelle at mmarcelle@sgcsd.net or call 382-1215